HomeMy WebLinkAbout4364RESOLUTION NO. 4 3 6 4
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN
AMENDMENT TO THE SERVICE AGREEMENT NO.
AG-S-003 (2008) BETWEEN THE CITY OF AUBURN
AND ACCO ENGINEERED SYSTEMS RELATING
TO HVAC MAINTENANCE SERVICES
WHEREAS, the City of Auburn (City) and ACCO Engineered Systems
(Provider) entered into an agreement on January 17, 2008, for the servicing of
heating, ventilation, and air conditioning (HVAC) systems in various city facilities;
and
WHEREAS, the City has additional equipment at the City's golf course
facility located at 29630 Green River Road in Auburn, Washington that is not
included in the January 17, 2008, agreement which the City needs serviced; and
WHEREAS, the provider is able to perform these services at a cost that is
acceptable to the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn and the Auburn City Clerk
are hereby authorized to execute an amendment to service agreement between
the City of Auburn and ACCO Engineered Systems dated January 17, 2008,
which amendment shall be in substantial conformity with Amendment # 1 to
Service Agreement No. AG-S-003 (2008) between the City of Auburn and
Resolution No. 4364
June 4, 2008
Page 1 of 2
ACCO Engineered Systems Relating to HVAC Maintenance Services attached
hereto, marked as Exhibit "A" and incorporated herein by this reference.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and Signed this ~day of 2008.
T U N ~
~
PE R B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APYWVED1AS TO F
iel B\4:1eW, Ciq A
Resolution No. 4364
June 4, 2008
Page 2 of 2
A 3 1(, . 6
AMENDMENT #1 TO SERVICE AGREEMENT NO. AG-S-003 (2008)
BETWEEN THE CITY OF AUBURN AND ACCO ENGINEERED SYSTEMS
RELATING TO HVAC MAINTENANCE SERVICES
,
THIS AMENDMENT is made and entered into this day of , 2008,
by and between the CITY OF AUBURN, a municipal corporation of th State of Washington
(hereinafter referred to as the "CITY"), and ACCO Engineered Systems (hereinafter referred to
as the "Provider"), as an Amendment to the Service Agreement between the parties for AG-S-
003 executed on the 17th day of January, 2008.
The changes to the agreement are described as follows:
1. AGREEMENT TERM: There is no change to the date of termination.
2. SCOPE OF WORK: The scope of work is amended to include additional equipment at the
City's Golf Course facility, located at 29630 Green River Road, Auburn, WA. Services for
this eqUipment include quarterly/semiannual maintenance inspections and quarterly filter
cleaning. The equipment included in this amendment is:
Make
Description
Model#
Serial#
Frequency
Trane
Gas Furnace, F-1
TUX060R936W5
5502KSX7G
Quarterly Maintenance
Pro Sho
Reznor
Gas Furnace, F-2
CAUA150-S-2
EBGD77X2N02074
Quarterly Maintenance
Basement
Reznor
Gas Furnace, F-3
CAUA300-S-2
EBGD77X3N02076
Quarterly Maintenance
Basement
Gas Fumace, F-4
Reznor
(S. Banquet
CAUA150-S-2
EBGD77X2N02073
Quarterly Maintenance
Room
Gas Furnace, F-5
Reznor
(S. Banquet
CAUA150-S-2
EBGD77X2N02075
Quarterly Maintenance
Room
A/C Condensing
Semiannual
Trane
Unit, C-1
2TTA3030A4000AA
7114ML13F
Maintenance
Outdoor Pad
A/C Condensing
Semiannual
Trane
Unit, C-2
2TTA3048A4000AA
70720JK4F
Maintenance
Outdoor Pad
A/C Condensing
Semiannual
Trane
Unit, C-4
2TTA3060A4000AA
70812F94F
Maintenance
Outdoor Pad
A/C Condensing
Semiannual
Trane
Unit, C-5
2TTA3060A4000AA
70750RN4F
Maintenance
Outdoor Pad
Restroom
TBD
Exhaust Fan, EF-
TBD
TBD
Quarterly Maintenance
1 Roof
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 1 of 7
The filter and belt list for this amendment is:
Make
Description
Quantity
Filter Size
Type
Frequency
Trane
Gas Furnace, F-1
1
TBD
Washable
Quarterly
Pro Sho
Reznor
Gas Furnace, F-2
1
20x25x2
Pleated Filter
Quarterly
Basement
Reznor
Gas Furnace, F-3
1
20x25x2
Pleated Filter
Quarterly
Basement
Gas Furnace, F-4
Reznor
(S. Banquet
2
14x20x2
Pleated Filter
Quarterly
Room
Gas Furnace, F-5
Reznor
(S. Banquet
2
14x20x2
Pleated Filter
Quarterly
Room
Restroom
TBD
Exhaust Fan, EF-
TBD
A-34
Belt
Annually
1 Roo
3. COMPENSATION: The amount of this amendment is $565.00 (five hundred sixty five
dollars) per quarter, plus Washington State Sales Tax of $50.29 (fifty dollars and twenty-
nine cents) per quarter, for approximately four quarters, for a total not-to-exceed amount
for this amendment of $2,461.16 (two thousand four hundred sixty-one dollars and sixteen
cents). The total agreement amount is increased to a total of $26,521.64 (twenty six
thousand five hundred twenty-one dollars and sixty four cents).
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-S-003, executed on the 17t" day of January, 2008, shall remain unchanged
and in full force and effect.
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 2 of 7
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
ACCO ENGINEERED SYSTEMS
By:
Authori ed signature
JTY U B
c-
r
Peter B. Lewis, Mayor
ATTEST (Optional):
By:
Its:
Approved as to form (Optional):
Attorney for (Other Party)
ATTEST:
Danielle E. Daskam, Auburn City Clerk
App
B. Heid, Auburn City
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 3 of 7
PreVel?tIV aifltena.nce ACCO ENGINEERED SYSTEMS
Cooling Only Split Systems
The following tasks shall be performed two (2) times per year as part of the maintenance agreement:
Major Inspections (Two Times per Year)
The various services described below are provided as part of our maintenance program.
Operating Inspection
A.
Check temperatures, pressures, voltages and amperages, etc.
B.
Tighten all starter terminals and check contacts for wear.
C.
Check crankcase heater (where applicable).
D.
Inspect evaporator and condenser coils.
E.
Inspect evaporator and condenser fans.
F.
Lubricate fan bearings (where applicable).
G.
Inspect and adjust belt alignment and tension.
H.
Inspect OR replace filters. •
1.
Review equipment condition with the customer and provide recommendations for any
uncorrected deficiencies.
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 4 of 7
alnteflance ACCO ENGINEERED SYSTEMS
Pre Y efl~Y
m .
c EXHAUSTFANS
The following tasks shall be performed two (2) times per year as part of the maintenance agreement:
Operation Inspections
1. Check flex connectors to assure no air leakage.
2. Visually inspect fans for dirt, debris, tightness, etc.
3. Check and be sure all panels and guards are tight and secure.
4. Check for any excessive vibration or noise.
5. Report any uncorrected deficiencies to the customer.
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 5 of 7
reventlv a~.~tenance ACCO ENGINEERED SYSTEMS
GASFURNACE
The following tasks shall be performed four (4) times per year as part of the maintenance agreement:
Majar Inspections (Two Times per Year)
1. Clean intake screen on motor.
2. Inspect starter for signs of wear, arcing, overheating.
3. Inspect all burner linkages for security and/or damage.
4. Visually inspect accessible fuel delivery system for leaks.
5. Inspect and clean all air intake screens.
6. Test main and pilot flame failure protection.
7. Test combustion airflow safety circuit.
8. Verify operation of high operating limit controls.
9. Verify operation of operating controls.
10. Inspect flame condition.
11. Inspect flexible connections & ductwork for damage or leaks.
12. Lubricate fan shaft & motor bearings.
13. Verify operation of dampers and damper linkage.
14. Inspect fan wheel for free rotation, cracks, and alignment.
15. Test security of guards, doors, and panels.
16. Inspect all structural elements for corrosion and damage.
17. Test airflow switch operation.
18. Inspect motor windings for cleanliness.
19. Test operating controls.
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 6 of 7
20. Test high limit.
21. Inspect wiring for security and damage.
22. Inspect starter and contactor points.
23. Inspect electrical connections for tightness.
24. Measure and record operating voltage.
25. Inspect and clean all combustion/primary air passages.
26. Test security of mounting points, tighten all major points.
27. Inspect ignition assembly & electrode, clean if necessary.
28. Inspect pilot and clean pilot orifice if necessary.
29. Inspect high tension wire for deterioration.
30. Inspect and set spark gap.
31. Test operation & setting of the gas pressure regulators.
32. Inspect area around oil pump seals for seal leakage.
33. Inspect flame detector and clean if necessary.
34. Test signal from flame detector.
35. Test flame detection with hot refractory.
36. Test minimum pilot function.
37. Perform operational test and log operating conditions.
Minor inspections (Two Times per Year)
1. Check flex connectors to assure no air leakage.
2. Visual inspection of fans for dirt, debris, tightness, etc.
3. Verify all panels are secure.
4. Verify guards are tight and secure.
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 7 of 7