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Home My WebLink About4494 RESOLUTION NO. 4 4 9 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE BERGER PARTNERSHIP PS TO DEVELOP A MASTER PLAN FOR THE JACOBSEN TREE FARM PROPERTY WHEREAS, the Auburn Parks, Recreation and Open Space Plan identifies the need for community recreational space based on population and location in the community; and WHEREAS, the annexation of Lea Hill into the City of Auburn brings with it a population increase in an area needing a community park; and WHEREAS, the Jacobsen Tree Farm is a 29-acre parcel centrally located in the Lea Hill area; and WHEREAS, having a master plan in place for this property allows us to prepare and apply for future funding and solicit other funding sources for money available for projects like this site; and WHEREAS, long-range planning is necessary to create a facility that will answer ` the needs of the people in the area, the various sports programs in Auburn, and all the residents of Auburn. NOW, THEREFORE, THE CITY COUNCIL OF AUBURN, WASHtNGTON, HEREBY RESOLVES THAT: Section 1. The Mayor is authorized to enter into a contract with The Berger Partnership PS to develop a master plan for the development of the Jacobsen Tree Farm property as outlined in their proposal, a copy of which is attached hereto designated as Exhibit A and incorporated by reference in this Resolution. Resolution 4494 May 29, 2009 Page 1 of 2 .Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This resolution shall take effect and be in full force upon passage and signatures hereon. SIGNED and DATED this day of June, 2009. CITY OF AUBURN . ~ FFV-TER B. LEWI MaY R ATTEST: Dan' le E. Daskam, City Clerk APP OVE O FOR • ~ aniel B. Heid, City Attorney Resolution 4494 May 29, 2009 Page 2 of 2 5.28.09 Mr. Bob Wuotila Park Planning and Development Manager Ciry of Auburn The Berger Partnership PS 910 9`h Street SE Landscape Architecture Auburn, WA 98002 Proposal for Landscape Architectural Services - Jacobsen Tree Farm Park Master Plan 1721 8th Avenue N Seattle, WA 98109 ~ear BOb: v 206325.6877 f 206.323.6867 We are pleased to be selected for the Jacobsen Tree Farm Park and look forward bergerpartnership.com to working with you on the development of the master plan. The site has the potential to become a focal point for the community and we're excited to get started and help realize the potential. The project site is approximately 29 acres on 132"d Avenue SE in the Lea Hill neighborhood of Auburn, Washington. The scope of work includes master planning the site for multiple uses including active and passive uses along with an indoor faciliry. The final design will be determined at the end of a communiry input process. A detailed list of tasks, services, meetings and deliverables follows. Phase 1: Inventory and Analysis (1 month) During this phase we will analyze the site and consider the opportunities and constraints. • Preliminary meeting with Parks and Recreation (Parks) • Site visit to record existing features and land uses • Establish project schedule • Develop preliminary goals and priorities • Prepare base maps and gather site and community data • Prepare Inventory and Analysis drawings • Meet with Parks to discuss findings and community meeting strategies • Provide Project Administration Deliverables in this phase include: • Parks base maps • Inventory and Analysis drawings • Preliminary goals and findings 5.28.09 Mr. Bob Wuotila Proposal for Landscape Architectural Services - Jacobsen Tree Farm Park Master Plan Page 2 of 4 Phase 2: Vision and Programming (2 months) During this phase we will work with the communiry to develop the vision for the park and conceptual alternatives. • Community meeting/workshop to establish a vision for the park • Establish goals and priorities • Develop preliminary park program • Develop conceptual park plans or diagrams • Prepare graphic documentation of concepts and alternatives • Meeting with Parks to review conceptual plans and meeting strategy • Present preliminary park program and conceptual plans to the communiry • Provide Project Administration Deliverables in this phase are: • Preliminary park program and character • Preliminary park designs Phase 3: Master Plan Development (2 months) During this phase we will refine the park design and support the design with a narrative and cost estimate. We will also document the master plan for use in fundraising and grant application activities. • Develop preferred plan • Prepare presentation exhibits for the community meeting • Preferred plan/options progress meeting with Parks • Preferred plan/options presentation to community • Meet with Parks to review progress • Prepare preferred alte rnative/d raft master plan • Prepare estimates of probable construction costs • Develop phasing plan • Meet with Parks to review draft master plan and phasing • Present Final Master Plan to the Parks Board • Present Final Master Plan to the Planning & Community Development Commission • Present Final Master Plan to the City Council • Graphic documentation • Refine draft master plan • Meet with Parks to review progress of final master plan • Refine estimate of probable construction costs • Prepare design narrative • Provide Project Administration 5.28.09 Mr. Bob Wuotila Proposal for Landscape Architectural Services - Jacobsen Tree Farm Park Master Plan Page 3 of 4 Deliverables for this phase are: • Schematic Design Alternatives • Draft Master Plan • Cost estimates • Phasing plan • Final Master Plan report, narrative, and costs Fees Based on the scope of services identified at this time, we have established a fee for landscape architectural services as follows: Inventory and Analysis $5,000.00 Park Programming and Workshops $8,000.00 Master Plan Development $10,800.00 Architectural subconsultant (includes 10% mark-up) $2,750.00 Athletic Field subconsultant (includes 10% mark-up) $2,750.00 Estimated reimbursable expenses $700.00 TOTAL $30,000.00 Fees will be billed monthly based upon the percentage of work completed. Services beyond those noted in this proposal will be billed as additional services on an hourly basis as follows, or lump sum fees can be negotiated: Principal $160.00 per hour Associate $105.00 per hour Senior Project Manager $95.00 per hour Project Manager $85.00 per hour Associate Project Manager $80.00 per hour Landscape Architectural Staff $75.00 per hour Administrative Staff $50.00 per hour Printing, reprographic expenses, CAD plots, travel costs, and other reimbursable expenses will be billed in addition to the above fees at cost plus a 10% administrative mark-up. All accounts are due in ten days. Invoices not paid within 30 days of invoice date will be subject to late charges of 1% per month. If payment for services is not received within 90 days of the invoice date, all subsequent services and/or issuance of documents may be postponed until receipt of payment, unless special arrangements are made prior to providing the services. 5.28.09 Mr. Bob Wuotila Proposal for Landscape Architectural Services -lacobsen Tree Farm Park Master Plan Page 4 of 4 If this proposal meets with your approval, please sign one of the copies and return it to our office. If you have questions, would like more information, or wish to make any modifications, please do not hesitate to contact us. We look forward to working with you on the master plan for Jacobsen Tree Farm Park. Sincerely, The Berger Partnership PS Gre wer Prin ' I APPROVED: ~'z - JUN 15 2009 1 Date encl: 1 Retum Copy Fee worksheet 5.28.09 Mr. Bob Wuotila 14 Park Planning and Development Manager Clt)/ Of AUbUffl The Berger Partnership PS 910 9th Street SE Landscape Architecture Auburn, WA 98002 Proposal for Landscape Architectural Services - Auburn Trail Feasibllity Study 1721 8th Avenue N D@af BOb: Seattle, WA 98109 v 206325.6877 f 206.323.6867 Thank you for contacting us regarding the trail feasibility study for the BPA corridor in Auburn between Jacobsen Park and Auburndale II Park. We understand the bergerpartnership.com intent of the work is to determine the opportunities and constraints with developing a multi-purpose trail in this corridor. The study area includes the BPA corridor from 112t" Avenue Southeast to 132nd Avenue Southeast. A detailed list of tasks, services, meetings and deliverables follows: • Meet to review the area of the study and any available existing information. • Visit the corridor to view and photograph the accessible areas. • Prepare a base plan from available drawings and/or aerial images. • Diagram the trail route and options, and note opportunities and conflicts (easements, properties to purchase, crossings, slopes, etc.). • Meet with Parks to review progress and discuss options. • Refine trail routing and nodes. • Prepare trail plan supported by sketches and images. • Prepare narrative. • Prepare preliminary estimate of probable construction costs. • Meet with Parks to review trail plan and amenities. • Present trail plan to the Parks Board. • Respond to input and revise trail plan documents. • Submit trail feasibiliry study to Parks. The drawings, base plans, and other information will be provided by Auburn Parks. Fees Based on the scope of services identified at this time, we have established a fee for landscape architectural services as follows: Trail Feasibiliry Plan $9,500.00 Fees will be billed monthly based upon the percentage of work completed. Services beyond those noted in this proposal will be billed as additional services on an hourly basis as follows, or lump sum fees can be negotiated: 5.28.09 Mr. Bob Wuotila Proposal for Landscape Architedural Service Page 2 of 2 Principal $160.00 per hour Associate $105.00 per hour Senior Project Manager $95.00 per hour Project Manager $85.00 per hour Associate Project Manager $80.00 per hour Landscape Architectural Staff $75.00 per hour Administrative Staff $50.00 per hour Printing, reprographic expenses, CAD plots, film, travel costs, and other reimbursable expenses will be billed in addition to the above fees at cost plus a 10% administrative mark-up. All accounts are due in ten days. Invoices not paid within 30 days of invoice date will be subject to late charges of 1% per month. If payment for services is not received within 90 days of the invoice date, all subsequent services and/or issuance of documents may be postponed until receipt of payment, unless special arrangements are made prior to providing the services. If this proposal meets with your approval, please sign one of the copies and return it to our office. If you have questions, would like more information, or wish to make any modifications, please do not hesitate to contact us. We look forward to working with you on the Trail Feasibiliry Study. Sincerely, The Berger Partnership PS Gre B ower Princ al APPROVED: ~ - ` L4~--4 -C-4 UN 15 2009 Date encl: 1 Return Copy Fee worksheet