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HomeMy WebLinkAbout03-01-2004 ITEM VIII-B-2CITY OF m F ON AGENDA BILL APPROVAL FORM =r=_= WASHINGTON Agenda Subject: Date: Resolution No. 3690 February 67 2004 Department: Attachments: Budget Impact: Finance Resolution No. 3690 and Exhibit 1 Administrative Recommendation: City Council to adopt Resolution No. 3690. Background Summar: Resolution No. 3690 authorizes the Mayor to execute a Memorandum of Understanding (MOU) with the Seattle -King County Department of Public Health, specifying the administrative procedures and monetary reimbursement of $13,073.67 for implementation of the Local Hazardous Waste Management Program. The funds will be used by the City to promote the use of alternatives to and the proper disposal of household hazardous products through educational messages and other incentives, and for promoting Integrated Pest Management through educational outreach as the elements of the Local Hazardous Waste Management Program. N0301-1 03.4.1.211 F5.3 Reviewed by Council & committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Airport ❑ Human Resources ❑ Hearing Examiner ❑ Finance ❑ Building ❑ M&O ❑ Human Services ❑ Municipal Serv. ❑ Cemetery ❑ Mayor ❑ Library Board [:]Planning & CD ❑ Finance ❑ Parks ❑ Park Board ❑ Public Works ❑ Fire ❑ Planning ❑ Planning Comm. ❑ Other ❑ Legal ❑ Police ❑ Public Works Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing 1 1 Referred to Until 1 1 Tabled Until 1 1 Councilmember: Cerino Staff: Coleman Meeting Date: March 1, 2004 Item Number: VIII.B.2 AUBURN.* MORE THAN YOU IMAGINED RESOLUTION NO. 3 6 9 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE A SEATTLE -KING COUNTY DEPARTMENT OF PUBLIC HEALTH, MEMORANDUM OF UNDERSTANDING ON THE LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM FOR 2004 ACTIVITIES WHEREAS, the Seattle King -County Department of Public Health has agreed to reimburse the amount of $13,073.07 to the City of Auburn for the City's Local Hazardous Waste Management Program; and WHEREAS, the Memorandum of Understanding on the.Local Hazardous Waste Management Program for 2004 Activities specifies the administrative procedures and monetary reimbursement regarding implementation of the Local Hazardous Waste Management Program; and WHEREAS, the Auburn City Council of the City of Auburn must adopt and approve all appropriations. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES AS FOLLOWS: Section 1 The Mayor and city clerk of the City of Auburn are authorized to execute a Memorandum of Understanding on� the Local Hazardous Waste Management Program - for 2004 Activities. A copy of said ------------------ Resolution No. 3090 February 4, 2004 Page I of 2 Memorandum is attached hereto and designated Exhibit "I" and incorporated by reference herein. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation, including providing for the expenditure and appropriation therefore in appropriate budget documents. Section 3, This Resolution shall be in full force and effect upon passage and signatures hereon. PASSED this day of ATTEST: Danielle E. Daskam, City Clerk %. I L, " 1616 I I i I ...' ------------------ Resolution No. 3690 February 4, 2004 Page 2 of 2 2004. 1011fK61&ll1=1111V1� PETER B. LEWIS MAYOR CONTRACT AMENDMENT PROJECT NAME CONTRACTOR ADDRESS Local Hazardous Waste Management Program City of Auburn 25 West Main Street Auburn, WA 98001 AMENDMENT REQUESTED BY SKCDPH Organization P. Shallow Name Page 'I of 5 Pages CONTRACT NO. D32768D DATE ENTERED 111103 AMENDMENT NO. 1 DATE ENTERED 1/1104 AMENDMENT AFFECTS � Scope of Services � Time of Performance � Compensation � Terms and Conditions 1. AMEND contract Amount TO READ $22,253.67 2. AMEND Contract Period TO READ From January 1, 2003 TO December 31, 2004 3. AMEND "funding block" TG READ FUNDING SOURCE FUNDING LEVEL EFFECTIVE DATES Local Hazardous Waste Fund $22,253.57 1111103 — 12/31/04 4: AMEND Section 11. DURATION OF CONTRACT ...and shall terminate on the 31 st day of December 2003... TO READ ...and shall terminate on the 31't day of December 2004... 5. Exhibits I and 11 shall each be amended by adding the attached Exhibits 1-1 and II -1. 6. Exhibit A shall be added to the contract as attached hereto. All other terms and conditions of the original contract shall remain unchanged. IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and instituted on the date first written. KING COUNTY, WASHINGTON CONTRACTOR FOR King County Executive Date Signature Name (please type or print) Date Contract ## D32768D Amendment 1 EXHIBIT I-1-- Scope of Work & Responsibilities CITY OF AUBURN MEMORANDUM OF UNDERSTANDING ON THE LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM FOR 2004 ACTIVITIES The Local Hazardous Waste Management Plan (hereafter referred to as the "Plan") as updated in 1997, was adopted by the partner agencies (King County Solid Waste Division, Seattle Public Utilities, King County Water and Land Resources Division and the Seattle -King County Department of Public Health) and cities located in King County. The Washington State Department of Ecology in accordance with RCW 70.105.220 subsequently approved the Plan. The City is an active and valued partner in the regional Local Hazardous Waste Management Program (hereafter referred to as the "Program"'). The purpose of this Exhibit is to define the terms and conditions associated with the Program's funding of City activities performed under the auspices of the Plan and as approved by the Program's Management Coordination Committee (hereinafter referred to as the "MCC"). This Agreement further defines the responsibilities of the City and Seattle -King County Department of Public Health with respect to the transfer of Program monies. ScpM of Work The City of Auburn will educate residents on the safe disposal of automobile waste and the principles and practices of natural yard care and green gardening. Responsibilities of the Parties The responsibilities of the parties to this Contract shall be as follows: A. The Ci 1. The City shall develop and submit project proposals and budget requests to the Program's Contract Administrator. Funds provided to the City by the Local Hazardous Waste Management Program pursuant to this Contract shall be used to implement hazardous waste programs and/or services as approved by the MCC. 2. For reimbursement the City shall submit the following to the Contract Administrator: a) An invoice (see Exhibit II). Invoices should be sent to the Contract Administrator for approval and payment. b) A brief description of activity accomplished and funds expended in accordance with the scope of work. 0 Copies of invoices for expenditures or a financial statement prepared by the City's finance department. The financial statements should include vendor names, a description of services provided, date paid and a check or warrant number. 3. The City shall notify the Contract Administrator no later than December 15th regarding the amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. Contract # D32768D Amendment 1 4. It is the responsibility of the City to comply with all applicable county, state and/or federal reporting requirements with respect to the collection and transfer of moderate risk wastes. The City shall report to the Contract Administrator the quantity, by type, of moderate risk waste collected using Program funds. The City shall also provide the Contract Administrator with copies of EPA's Non - Hazardous Waste Manifest or similar form, associated with the transport of moderate risk waste collected through Program -funded events. 5. The City is solely responsible for any and all spills, leaks or other emergencies arising at the facilities associated with the City's events or in any other way associated with activities conducted within the scope of this Contract. In the event of a spill or other emergency, the City is responsible for complying with all applicable laws and regulations. 6. The City agrees to appropriately acknowledge the Program in all media produced in part or in whole -- with Program funds. The intent of this provision is to further strengthen this regional partnership in the public's mind. 7. The City agrees to provide the Program with copies of all media material produced for local hazardous waste management events or activities that have been funded by the Program. The City also agrees to allow the Program to reproduce media materials created with Program money provided that the Program credits the City as the originator of that material. 8. This project shall be administered by Kathleen Edman at the City of Auburn, 25 W Main Street, Auburn, at (253) 931-3047, (kedman@ci.aubum.wa.us) or her designee. 9. Questions or concerns regarding any issue associated with this Exhibit that cannot be handled by the Contract Administrator should be referred to the LHWMP Program Administrator for resolution. B. Seattle -King County Department of Public Health 1. Seattle -King County Department of Public Health shall administer, via the attached Contract, the transfer of Program funds to the City for hazardous waste management events and activities. 2. Within forty-five (45) days of receiving a request for reimbursement from the City, the Contract Administrator shall either notify the City of any exceptions to the request which have been Wentif ed or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The Contract Administrator will not authorize payment for activities and/or expenditures that are not included in the scope of work, unless the scope has been amended. The Contract Administrator retains the right to withhold all or partial payment if the City's invoices are incomplete (e.g. they do not include proper documentation of expenditures for which reimbursement is being requested) or are not consistent with the submitted scope of work. C. Program Contacts Ken Armstrong LHWMP Program Administrator 150 Nickerson Street, Suite 100 Seattle, WA 98109 206-352-8163 ken.armstrong@metrokc.gov Paul Shallow LHWMP Contract Administrator 999 Third Avenue, Suite 700 Seattle, WA 98104 206-296-4751 paul.shallow ar rnetrokc.gov Contract # D32768D Amendment 1 EXHIBIT H-1 Budget/Invoice LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM From: The City of Auburn 25 'LSV Main Street, Auburn, WA 98001-4998 To: Paul Shallow, LHWMP Contract Administrator Seattle -Ding County Department of Public Health 999 3dAvenue, Suite 744 Seattle, WA 98144 Contract #D32768D Period of time: , 2404 to , 2004. In performance of a signed Contract between King County and the City of Auburn, I hereby certify that the following expenses were incurred during the above-mentioned period of time. Signature Date Component I�escri tion Budget g Current Expenses P Previous Charges � Balance HHW Education $131,473.67 HHW Collection Other (describe) TOTAL $13,473.67 FOR HEALTH DEPARTMENT USE ONLY Local Hazardous Waste Management Program Approval.- Paul pproval: Paul Shallow Date Contract # D32768D EXHIBIT A Mission, Method, and Expectations Public Health and Local Hazardous waste Management Program Activities Provided by Suburban Cities A. Mission ■ The overall mission of Public Health -- Seattle & King County is to provide public health services that promote health and prevent disease to Ding County residents, in order to achieve and sustain healthy people and healthy communities. The Local Hazardous Waste Management Program (LHWMP) is a multi -agency program consisting of Public Health -- Seattle & King County, King County Department of Natural Resources and Parks (King County Solid Waste Division and Water and Land Resources Division), Seattle Public Utilities and the Suburban Cities. The LHWMP mission is to protect and enhance public health and environmental quality in Ding County by helping citizens, businesses and government reduce the threat posed by the use, storage and disposal of hazardous materials. B. Method One of the key methods that Public Health -- Seattle & King County uses to support its mission and extend the reach of public health program activities is to engage in contractual partnerships with suburban cities. This partnering activity increases access to needed and mandated health services, and enables suburban cities and the people they serve to benefit from service models that are based on sound public health principles and practices. Suburban cities, with the support of funds provided through this contractual relationship, extend Public Health's activities to promote population health, according ' to goals and outcomes determined under state and national performance standards. C. Expectations ■ City staff will perform the services funded through this contract in accordance with the goals, performance measures, and accountability methods outlined in the Local Hazardous Waste Management Program -specific exhibits that accompany this contract. Local Hazardous Waste Management Program staff from Public Health and/or other partner agencies are available to provide professional and technical assistance to City staff in order to support the development and maintenance of strong and effective Program services. Local Hazardous Waste Management Program and City staff will collaborate in developing and performing Program evaluation activities that will measure the effectiveness of Program efforts, including efforts to measure the impact of Program activities.