HomeMy WebLinkAbout03-15-2004 ITEM II-A-1crrir OF
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Su ct 2002 CDBG Consolidated Annual Performance and
Date:
Evaluation Report CAPES
March 9, 2004
Department. Planning
Attachments.
Budget impact.
CAPER
Administrative Recornmendation *
City Council to conduct a public hearing and, following the public hearing, City Council to direct staff t
prepare the final draft of the repoft and submit it to HUD.
Background Surma
The CAPER is written and submitted to the Department of Housing and Urban Development
(HUD)annually. Its primary purpose is to inform the citizens of Auburn where Federal dollars
are being spent, by whore, and what that money accomplishes. It also serves as an evaluation
tool, and begins the process of setting spending goals for the net year. A draft of the 2003
CDBG Consolidated Annual Performance and Evaluation Report (CAPER) was distributed
February 26, 2004, to City Council and other interested parties. Notices were published and e-
mailed to current and previous years' grantees as well as other governmental jurisdictions.
The subject was discussed at the Planning and Community Development Committee greeting
n Marge 8, along with the appendices — HUD required tables and expenditure reports.
Committee member requested the status of al few strategies be expanded to include other
activities not mentioned In the report. For instance, mentioning the after-school programs
sponsored by the City, collaboration with civic gaups to fund the Spray Park, and the
accomplishments achieved during the Terminal Parc planning process. Their comments will be
incorporated into the final draft of the report.
The document will also be reviewed at the March g Human Services Committee meetings and
their comments, if any, will be presented during the staff report at the March 15th public hearing.
HUD requires a public hearing for review and comment to be held as part of the DAPEi
process. Following the March 15 hearing, Council can act on the CAPER by accepting it and
directing staff to submit the report to HUD.L 31 -3
03.4.1.7, F..3
Reviewed by Council & committees:
Reviewed by Departments Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑
❑ Airport ❑ Finarnce
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Paas
❑ Human Services ❑ Planning & DD
❑ Fire ❑ Planning
❑ Park Board ❑Public forks
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
❑ Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes []No Call for Public Hearing
Referred to Until !_!_
Tabled Until 1 �
un ilmember: Singer Staff: Krauss
Meeting Date. March 15, 2004 itelm Number: if.A.1
AUBURN * MQKE THAN YOU IMAGINED
City of Auburn
Consolidated Plan for Years 2000 to 2004
Consolidated Annual Performance
and
Evaluation Report (CAPER)
for the
2003 Program Year
Public Review DRAFT
Released for Comment
February 9, 200
Department of Planning and Community Development
nt
25 west Main Street
Auburn, Washington 98001
(253) 931-3090
City of Auburn — 2003 CAPES
Draft — February 9, 2004
('TCPJfiG
If INTRODUCTION, SUMMARY
11, GENERAL GRANTEE INFORMATION
A. Assessment of Five -Year Coals and Objectives
B. Affinnati ely Further Fair Housing
C. Affordable Housing
D. Continuum of Care Narrative
E. Other Actions
F. Leveraging Resources
G. Citizen Comments if received)
H. Self -Evaluation
III. CDBG — SPECIFIC REQUIREMENTS
EMENT
A. Use of ODBC Funds vis a vis Consolidated Plan Goals
B. Mature of and Reasons for any Change in Program Objectives
C. Assessment of Grantee Efforts in Complying with Approved Consolidated Plan
D. Extent of Funds Used for National Objectives
E. Relocation Actions
F. Economic Development ment Activities
G. For Non -Lim ited-Clientele Activities, Documentation of 5 1 % Lo Mod
H Program Income Accounts Description
I. Neighborhood Revitalization Strategies Reports
L APPENDIX
A. IIT Reports
1. Funding Sources
. Summary of Consolidated Plan Projects
. Activity Summaries (Grantee Performance Report)
4. Financial Summary Report
. Drawdown and Voucher Summaries by program year
B. City Council Minute s —larch 1, 2004
C. CG Budget Ordinance 5698
Page 1
City of Auburn -- 2003 CAPER
Draft - February 9, 2004
I. INTRODUCTION, SUMMARY
A. CDBG F[ Ds AVAILABLE DURING THE 2003 PROGRAM YEAR:
On October 7, 2002 the City Council passed Ordinance 5698 appropriating $413,200 of
CDBG funds for the 2003 program year (attached in Appendix). In addtion, that
ordinance included a contingency plan to account for increases in the CDBG allocation;
eventually, $486,152 was allocated to programs and projects in 2003. The following table
represents the CDBG funds appropriated and spent during the 2003 program year.
PY03 CDBG APPROPRIATIONS
A of JANAY 1, 2004
Prof # Project Title
BG0301 Community Health Centers of King County
BG 03 02 YWCA
BG0303 Catholic Community Services
BG 03 04 City of Auburn DV
BG0305 King County Coalition Against Domestic
Violence
BG 03 06 City of Auburn Housing Repair
BG307 Parkview Services
BG0308 Low Income Housing Institute
BG4309 Green River Community College
BG0310 Children's Therapy Center
BG 0311 City of Auburn - CDBG Admin
Subtotals
Other Projects completed or underway in 2003:
BG0203 CCS Emergency Assistance
BG0204 Housing Repair Program
BG0205 GRCC Small Business
BG0206 Valley Cities Capital
Subtotals
Total
Original Revised Spent, 03 Accrued Unen um
26,725
3,010
30,010
0
17,000
17,000
1 7,00
0
0
129000
193,665
19,665
0
0
51025
55025
1,652
0
39373
10,040
1 x,000
10,000
0
0
136,500
1505000
649553
855447
0
375500
4%000
403,000
0
0
351,000
642,990
295651
359339
0
379750
499493
33,027
161466
0
509000
505000
0
50,000
0
509000
503,000
119612
0
385,388
417,500
486,183
2579170
1879252
41,761
12,000
12,040
39000
0
0
1253,004
150,000
605318
0
0
3 7,73 5
3 7, 73 5
99311
0
0
50,004
54,000
6562
0
0
2249735
249t735
79,191
0
0
6429235
735,918
3369361
187,252
419761
B. Summary of Community Accomplishments
During the 2003 program year, agencies which received CDBG funding through the City
Page
City of Auburn — 2003 CAPER
Draft -- February 9, 2004
of Auburn were able to provide direct service to more than 5,000 clients in the Auburn
community. Through the program, emergency assistance and shelter was made available
to more than loo clients. Housing assistance in the form of hone repair grants and loans
was made available to 70 households, and social services were provided to more than
4,500 clients. Refer to the Summary of Accomplishment Table in the Appendix, for a
summary of all work completed by category and client type.
11. GENERAL GRANTEE INFORMATION
A. Assessment of Five -Year Goals and objectives
1, Housing Provision
Priority: Preserve, maintain and improve the existing stock of affordable housing.
Strategy 1-I: Housing Repair: The City will seek available assistance for housing rehabilitation.
Assistance will include the development of residential infrastructure and the
rehabilitation of individual properties.(HO-27)
Proposed Annual Accomplishments.- provide loans and grants for major housing
repair to approximately 40 low income homeowners per year.
Status: 70 Households were assisted with Housing Repair in 2003.
Strategy 1-2: Relocation Assistance: The City will help low-income persons, who are displaced
as a result of redevelopment that uses city administered public funds, find
affordable housing in accordance with state and federal laws and regulations.
(HO -2 1
Status: No actions were undertaken to address this strategy in 2003.
Strategy 1-3: Education and Referral: Information and resources that educate and guide low-
income persons toward affordable housing opportunities will continue to be
prepared and made available through the City and through referral by City staff'.
H-22
ProposedAccomplishment: update existing materials about housing and social
services resources on an annual basis, ensure the materials are available at public
buildings throughout the City.
Status: The City continues to make housing information available to citizens
and provides information and referral regularly.
2. Housing Affordability
Priority: Respond to the housing needs of individuals and families that cannot
afford or do not choose to live in detached single-family housing.
Strategy 2-1: Mixed Com m rcial Residential Development: Encourage residential development
in Downtown Auburn, particularly housing that is integrated with commercial
ial
development. (HO -24)
Page 3
City of Auburn — 2003 CAPER
Draft — February , 2004
Proposed Accomplishment: partner with public and/or non-profit developers to
redevelop downtown parcels into viable mixed-use or residential development,
including, if possible, the use of CDBG or other public funds to ensure
affordability.
Status: The City granted an additional $64,990 for the continued
rehabilitation of the JC Penney building into mixed-use with 24 units
of affordable housing.
Strategy 2-2. Accessory Housing: Develop land use policies and regulations that encourage the
use ofaccessory housing units as a means of increasing affordability and
diversity. (HO -25)
Proposed Accomplishment: complete ordinance regulating accessory housing and
adopt internal policies to assist those developing accessory units with the
development process.
Status: leo actions were undertaken to address this strategy in 2003. Staff
resources were insufficient to develop internal policies.
Strategy 2-3: Acquisition by Nonprofit Organizations: The City will seek, encourage and assist
nonprofit organizations to acquire depreciated apartment units for the purpose of
maintaining and ensuring their long-term affordability. (HO-30
Proposed Accomplishment: continue to provide support, both at the policy and at
the funding level, for the acquisition of dilapidated multi -family units, especially
for the preservation of expiring Section 8 contracts.
Status: leo actions were undertaken to address this strategy in 20030
. Anti -Poverty Strategies
Priority: Provide services and facilities that serve low income families and prevent
individuals and families from becoming homeless.
Strategy 3 -1 : Special Needs : Encourage and support social and health service organizations that
offer programs and facilities for people with special needs, particularly programs
that address homelessness and help people to remain within the community. (HO -
1)
Proposed AnnualAccomplishments: Provide both operating and capital funds
annually in an amount sufficient to provide assistance to at least 300 ofAuburn's
neediest residents (emergency assistance, shelter,, transitional and supportive
shelter).
Status: Through the CDBG program Catholic Community Services provided
emergency assistance to 70 clients. In addition, the YWCA provided
emergency and transitional housing, with services, to 16 households
9'7 people).
Parkview Group Homes purchased and rehabilitated a single family
home in Auburn which provides stable supportive housing to 4
developmentally disabled adults,
Page
City of Auburn — 2003 CAPER
Draft — February 9, 2004
Strategy -: Declining Areas: Special attention will be given to maintaining and improving the
quality of public services in declining areas of the city, (ISO -2
Proposed Accomplishments: Continue to pursue a neighborhood -based planning
program concentrating on lower-income neighborhoods. Complete and begin
implementation of at lust one neighborhood plan, and, if possible, neighborhood
revitalization strategy.
Status: The Terminal Park Plan was completed in 2003. Staff began the
process of selecting and building neighborhood support for a second
neighborhood plan, to be undertaken in 20040
Strategy 3-3: Child Care: The City will encourage the availability and provision of quality
childcare by nonprofit agencies to low and moderate income residents.
Proposed Annual Accomplishments: Continue to provide capital funds to support
childcare for at least 150 low and moderate -income children per year. Make
capital funding available to support other facilities that provide children and youth
services, including parenting education, social recreational activities, and
counseling services.
Status: 'Through general fund grants, ACAP provided subsidized child care
to 25 clients. 130 citizens attended parenting classes. Also through
general fund, 88 youth participated in the Auburn Boys & Girls club,
and 161 Auburn youth and their families received counseling services
through Auburn Youth Resources,
Strategy 3-4: She Iters/Transitional Housing: The City will seek and provide assistance to
nonprofit agencies operating emergency shelters and transitional housing for
homeless people and other groups with special needs. (HO -3)
Proposed Annual Accomplishments: Continue to provide operating and capital
funds to leverage other funds and support emergency and transitional shelter for at
least 75 individuals per year.
Status; YWCA used CG Binds to provide shelter for 16 households.
general fund grunt enabled Multi -Service Center to provide housing
for 56 additional clients (1680 bednights.
Strategy 3 -5 Health Care: The City will seek and provide assistance to nonprofit agencies
providing health care to Auburn residents with low and moderate incomes.
Proposed Annual Accomplishments- Continue to provide operating funds for
primary health and dental care for at least 2400 individuals per year.
Status: Community Health Centers of Ding County served 4,139 clients with
CDBG funds in 2003, and an additional 4,272 clients with an Auburn
general fund grant.
Strategy 3-6: Pursue opportunities to provide services for Auburn's rapidly growing population
of youth under age 18 in order to create safe places for out-of-school activities.
ProposedAccomplishments: Increase availability of and access to youth services
including counseling, recreation, and education throughout the City, focusing on
neighborhood -based services and activity centers that rely upon existing facilities.
Status: See above, for Strategy -3.
Page
City of Auburn — 2003 CAPER
Draft — February , 200
. Suitable Living Environment
Priority Develop economically integrated, walkable neighborhoods which generate
a secure atmosphere for both residents and visitors.
Strategy -1: Safe Neighborhood Program: Organize, educate and assist property managers in
.the creation and preservation of safe neighborhoods. (HO -35)
Proposed Accomplishments: Increase attendance and usage of Neighborhood
Program and expand to at least one additional site in the City. Increase
coordination wrong agencies and secure additional ongoing funding source for
maintenance of the program. Use CDBG administrative and financial resources
when possible to support program.
Status: A neighborhood plan was developed for the Terminal Parr
neighborhood that included strategies to prevent crime, reduce public
nuisances, and address issues traffic, waikability and economic
development. The Auburn Police Department implemented an
ordinance requiring property managers to follow management
practices designed to reduce crime in their~ apartment complexes.
Strategy -2: Neighborhood Planning: The City will work with neighborhood groups to develop
neighborhood plans for select areas within the city. These plans will address
issues and concerns which include, but are not limited to, land use, projected
growth/decline, neighborhood identity, safety, education, youth and recreational
activities 0-1
Proposed Accomplishments: Continue to pursue a neighborhood -based planning
program concentrating on lower-income neighborhoods. Complete and begin
implementation of at least one neighborhood plan, and, if possible, neighborhood
revitalization strategy.
Status: See Strategy 3-. The City has chosen at this time not to pursue
neighborhood revitalization strategy ies for these neighborhoods.
Strategy -3: Dead Based Paint: The City will seek and provide assistance for the reduction of
lead-based paint hazards,(HO-36)
Proposed Accomplishment: Support County efforts to address lead-based paint.
Explore options for educating the public about hazards and opportunities for
mitigation, through neighborhood program, City publications, or other means.
Status: No actions were undertaken to address this strategy in 2003. The City
continues to require Best Practices in both its Dousing Repair
program and in other capital projects.
Strategy 4-4: Recreational Facility Improvements: Support the creation and programming of a
multi -use facility that would serve all age and income groups in the city of
Auburn for recreational and social service activities. To the extent that such a
facility is eligible and serves low-income residents, provide CIG policy and
financial support.
Proposed Accomplishment: work with Auburn Paris and Recreation to ensure
that new facilities, while they primarily serve one population, are available for
active use by all age groups and interests. Explore options and public support for
using existing public facilities and programs to a greater extent — increasing
Page
City of Auburn — 2003 CAPER
Draft — February 9, 2004
access and availability for all ages and income levels. Determine alternatives for
providing facilities and services e.g., whether a centralized large facility or
smaller neighborhood facilities are preferable).
Status: leo actions were undertaken to address this strategy in 2003.
Leveraging Strategies
Priority: Explore all available federal, state and local programs and private options
for financing affordable housing, removing or reducing risk factors, and
preserving safe neighborhoods.
Status: There are no specific stmtcgies under this Priority — all statements
are policy statements.
. Economic Devel pr en
Priority: Develop effective land use policies and economic development strategies
that provide long-term and stable employment, increase per capita income
and reduce the tax burden of Auburn residents.
Strategy -1: Public Private Partnerships: The City will support efforts to maintain and expand
programs that prepare skilled workers for higher paying jobs. 10)
Proposed Accomplishment: Continue to provide general fund support for job
training. Explore the creation of, and, if possible, implement a program to provide
small business loans to businesses which provide job training and/or family -wage
jobs to low-income individuals, or to businesses which locate in a low-income
neighborhood and employ local residents.
Status: Through the general fund, Washington women's Employment and
Education served 7 Auburn clients. The Small Business Assistance
Center used CDBG funds to assist 77 low-income business owners
with rnicroenterprise assistance.
Strategy -: Education and Training: The City will work with the private sector and school
districts to develop programs to provide training. Consideration for the special
needs of economically disadvantaged young people , the physically unpaired and
the developmentally disabled will be included in these programs. ED -11
Proposed Accomplishment: Explore the creation of, and, if possible, implement
basic job shills program for low-income and disadvantaged youth. Explore
funding opportunities through juvenile justice programs and, to the extent eligible,
support with the CDBG program.
Status: No actions were undertaken to address this strategy in 2003.
Strategy 6 -3 Slurp and Blight: Develop a process by which slum/blight properties are identified
and catalogued, especially those in the Downtown Planning Area, Encourage
redevelopment/reuse of those properties, and, to the extent eligible, support with
the CDBG program,
Proposed Accomplishment: Develop an action plan to identify slum and blight
properties, and the actions necessary to alleviate the problems. Over the next five
Page
City ofAuburn -2003 CAPE
Draft - February 9, 2004
years, undertake the redevelopment — either through direct support or through
partnership with a private agency - of at least one blighted property in the
Downtown Planning Area.
Status: leo actions were undertaken to address this strategy in 2003.
Proposed Accomplishment: Utilize 108 funds to acquire, construct, renovate,
lease or demolish and sell commercial properties, prioritizing those in the
downtown core, to address slum and blight that may exist in the community.
Status: leo actions were undertaken to address this strategy in 2003.
Strategy 6-4 Low incom job creation: Utilize Section 108 funds to acquire, renovate or
develop properties that will result in the creation of new permanent jobs or the
retention of existing jobs to provide employment for low income citizens,
especially in the Downtown Planning Area. Encourage projects that address both
slum and blight issues and job creation in the downtown core.
Proposed Accomplishment: Acquire, renovate and lease a minimum of one
commercial property in the downtown core providing employment for persons of
low income.
Status: No actions were undertaken to address this strategy in 20034
. Long Range Planning
Priority: Conserve developable land and natural resources through a variety of
housing types, conservation and site planning techniques that achieve the
maximum housing potential and passive energy use of a particular site.
Strategy -1: Planned Unit Developments: Develop an ordinance for planned unit developments
which include flexible zoning standards; encourage innovative site design and
housing types; provide parks, public spaces, and other on-site amenities; conserve
natural resources and flora., and encourage the development of pedestrian oriented
transportation systems. (HO -26)
Proposed Accomplishment: Complete PUD ordinance and adoption, develop
internal procedures to assist in the development process.
Status: leo actions were undertaken to address this strategy in 2003. Staff
resources were insufficient to develop internal policies.
B. Affirmatively Further Fair Housing
City staff continue to participate in Ding County's programs to ensure fair housing within
the community, through interaction with and referral to KC CRE, WSHRC, housing
authorities, and the Fair Housing Center of South Puget Sound. These groups coordinate
and cooperatively share information, provide training, and implement fair housing action
-plans.
The City has slated a complete revision of its analysis of impediments to fair housing as
part of the lame -scale update of the City of Auburn Consolidated Plan for Housing an
Community Development. This revision will be done in cooperation with neighboring
Page
City of Auburn — 2003 CAPED
Draft-- February 9, 2004
It and will take place in the second half of 2004.
C. Affordable Mousing
Affordable housing projects for the 2003 program year provided assistance to 71 low -
and very low-income households, and supported rehabilitation of a property that will
provide another 24 wits of housing by middle of 2004.
The City of Auburn Housing Repair program assisted 70 households, all of which earn
less than % of median income, with grants to make life -safety repairs at their homes.
Many of the beneficiaries were senior citizens ander people with disabilities.
These programs accomplished the goals which were state in the annual Action Plan.
I. Continuum of Fare
The City of Auburn provides a Continuum of Care through two primary channels. First,
the City participates in the King County HOME Consortium, which sets policy direction
and distributes HOME and McKinney funds throughout the County.
On a local level, the City funds programs — both through the General Fund and with
Block Grants — that help prevent homelessness and address emergency and transitional
housing needs. Programs included the operation of the YWCA homeless shelter and -at
the ten units of emergency and transitional housing the YWCA provides. During 2003,
this program assisted 16 households, all of whom were from extremely lour -income
households (less than 30% median income). More than one-third of these people were
from Auburn. The YWCA emergency shelter continually assists more people than
anticipated.
Through General Fund grants in 2003, the City provided support to Auburn Youth
Resources, which operates an emergency shelter and a transitional shelter for youth. Also
funded was Domestic Abuse men's Network vorl (DAWN) which operates a confidential
shelter for victims of domestic violence. General Fund dollars also supported the
Homeless Outreach Mobilization ation Effort (HOME), an emergency men's shelter operating
in the City ofKent with support from Kent and Auburn churches.
E. Other Actions
See Strategy 4-1, "Safe Neighborhoods," on page 6 for more information about other
actions the City has taken to meet Consolidated Plan goals.
F. Leveraging Resources
Most of the Block Grant funds the City provides to agencies, especially for public service
programs, are essentially supplemental funds which are used to help the agency fill
4`gaps" in their annual budgets. The City's Block Grant does not have matching
requirements; however, when agencies apply for funding, their total budget versus CG
budget is taken into consideration. The following table shoves the 2003 programs and
how they used CG funds in proportion to other funds.
Page
City of Auburn — 2003 CAPER
Draft — February 9, 2004
Grantee
BG X
CPS ##
CDBG
Funds
General
Funds other Funds
Total
Project
Budget,
CDBG funds a
% of Total
Comm. Health Centers
of King Co.
BG0301
105
30,010
27,550 2,115,098
2,172,658
1.38%
YWCA
BG6392
106
17,009
113,334
130,334
13.04%
Catholic Community
Services
BG 303
167
19,665
387,335
4079066
4.83%
City of Auburn
BG0364
198
5,625
0
51025
166.00%
Ming Co. Coalition
Against D. 1.
BG0305
109
10,960
75,000
85,990
11.76%
City of Aubum dousing
Repair
8G0306
110
150,000
1
1 °
Parkview Services
BG0307
l i l
40,000
255,139
295,1
13.55%
Low Income Housing
Institute
6G0308
112
64,990
4,642,499
4,797,488
1.38%
Green Fiver Community
College
BG9309
113
49,493
122,044
171,536
23.85%
Children's Therapy
Center
B9319
114
59,990
950,000
11000,000
°o
City of Auburn Planning
Admin
BG0311
115
21,512
53,388 0
75,000
28.81%
See part A. "Leveraging Strategies,' on page 7 for more information on how the City
leverages CDBG resources.
G. Citizen Comments
The CAPER was released for a 30 -day public comment period on February 9, 2004. A
preliminary draft of the Annual Perfonnance Report was reviewed by the Human Service
Committee on. February 10, 2004, and torwar ed to community agencies and the City
Council oii February 23, 2004. The Planning and Community Development Committee
of the Auburn City Council reviewed the document at its March 8., 2004 meeting, and a
pub.lIc hearing o.ii the Annual P .r -Torr ante Report was held on March 15. 2004. No
public comments were received either in writing or at the hearing. Therefore the Council
accepted the CAPER at the close of the March 15 hearing and authorized its submission
to HUD.
H. Self -Evaluation
1 General Program
During their preliminary review of the Annual Performance Report, the Hunan Service
Committee agreed that the City is implementing the strategies contained in the
Consolidated Plan.
The City conducted monitoring visits with the YWCA and Children's Therapy Center,
and with the Housing Repair prograrn and the Small Business Assistance Center. No
concerns regarding grant administration arose during that review, and staff received some
useful comments from agency representatives about how to improve the grant process in
future years.
Page 10
City of Auburn — 2003 CAPER
Draft - February 9, 2004
Public service activities are within their intended schedule, and most delays in the
progress of capital projects have been eliminated due to project selection and contract
enforcement. Recent projects have primarily been carried out by larger organizations or
the City itself, reducing delays accordingly.
The City has remained in compliance with the `Timeliness of Expenditure' guidelines as
prescribed by HUD. The City intends to remain in compliance, while adjusting project
selection and monitoring to include provisions for the increased timelines due to response
to environmental regulations (ESA and Dead Paint).
Committee members and staff` are preparing to spend the next several months (latter half
of 2003 through fall of Zoo significantly updating and amending the Consolidated Plan
for Housing and Community Development based on new Census data and updates to the
City's Comprehensive Land Use Plan.
2} Outcomes Measurement and Performance Reporting System
The Department of Housing and Urban Development has instituted a reporting system for
outcome -based performance measures. By using this sort of system, grantees will be
required to not only say how many people their program served, but what that program
accomplished toward fulfilling community goals.
The City ofAuburn is fortunate in that the public service programs which are funded
through CDG have been using outcome -based reporting for several years; beginning
with the 2004 program year they will be required to submit those reports for CDG
reimbursement. The City is working with the subgrantees for capital grants to develop
appropriate outcome measures for these capital projects, and this reporting will also be
instituted in Zoo.
As the City updates its Consolidated Flag it is re-establishing existing priorities and
setting new funding priorities based on outcomes - rather than type of service or number
of clients served. Review ofthese priorities will progress as the Consolidated Plan is
adopted.
Ill. CDBG — SPECIFIC REQUIREMENTS
A. Use of CDBG Funds vis a vis Consolidated Plan Goals
Refer to Fables in the Appendix for a tabular summary of use of CDBG loads toward
priority needs.
Funds that were used for housing during the 2003 program year were used for a wide
variety ofhousing needs. C BG funds were used for emergency assistance - rent and
utility vouchers - and food provision, which help prevent homelessness. Funds were used
for emergency and transitional shelter, as well as special emergency shelter for youth;
funds were also used for supportive special -needs housing for mentally ill and physically
disabled clients. Finally, funds were used to assist home owners to stay in their homes,
Page 11
City of Auburn — 2003 CAPED
Draft — February 9, 2044
and to make those homes safer.
All CDBG funds through the City of Auburn are used to serve, indirectly or directly,
clients who are low, very love, or extremely low-income. The City's top funding priority
is to support the provision of basic needs — food, shelter, and health care. Agencies
responding to those needs have received, and will continue to receive, substantial funding
through the City's CDBG program.
B. Nature of and Reasons for any Change in Program Objectives
No changes were made to program objectives during the 2003 program year.
C. Assessment of Grantee Efforts in Complying with Approved Consolidated Plan
The City did not, through action or willful inaction, hinder the implementation of the
Consolidated Plan. If requested, the City provides letters of compliance to entities which
are pursuing HUD -approved activities within the City e.g., letters of zoning compliance,
assistance with development processes, etc.). For more information on Compliance with
the Consolidated Plan, see Part A.
D. Extent of Funds Used for National Objectives
All funds were used exclusively for the rational Objectives.
E. Relocation Actions
No activities which required relocation of households or businesses were undertaken
during the 2003 program year.
F. Economic Development Activities
No economic development activities were pursued with CDBG funds during the 2003
program year.
G. Documentation of Income for Ikon -Limited -Clientele Activities
Two f the programs carried out during the 2003 Program Year were not Limited -
Clientele Activities. The Aubum Community Health Center requires income verification
as part of its intake process; of 4,139 medical clients for whom income information was
collected, 3,283 were from households earring less than % of median income. An
additional 674 households earned less than % of median, and 57 households earned
less than %. Thus, more than 98.9% of the clinic's clients are low and moderate
income. The Small Business Assistance Center served 54 Auburn clients, of a total of 77
clients, earning below % of median income using CDBG funds.
H. Program Income Accounts Description
No program income was received during the 2003 program year.
Page 1
City of Auburn - 2003 CAPE
Draft - February g, 2004
1. Neighborhood Revitalization Strategies Reports
No Neighborhood Revitalization Strategies are in place in the City of Auburn,
111. PUBLIC PARTICIPATION N REQUIREME VT
Auburn uses a multifaceted approach to solicit public participation in the Consolidated
Planning Process. This approach includes public hearings, pudic announcements,
mailing drafts of the plan to local social service agencies, presentations to citizen
advisory groups and the City Council.
notice of funding availability for 2003 was issued in March, 2002. A pre -publication
public hearing was then held on April 15, 2002,
The Human Service Committee, a citizen advisory group, reviewed and interviewed
Cly grant applicants in June, 2002. They prepared a budget ordinance that included
the CDBG projects they recommended for funding during the 2003 program year.
The City Council conducted a public hearing on the Consolidated Plan and proposed
action pian for 2003. For 30 days it requested the public review and comment o
proposed amendments to the Consolidated Plan. The City Council held a public hearing
regarding the Plan. written responses to public comments were prepared and submitted
to the Human Service Committee and City Council. The plan was approved by the City
Council on October ', 2002. The City Council adopted the CG budget ordinance on
that date, and contracts to CIS subrecipients were prepared and executed.
This Consolidated Annual Performance and Evaluation Report was made available to the
public and noted for public hearing on February 9, 2004. It was submitted to the City of
Auburn Human Services Committee at its regular meeting on February 10, 2004.
Committee members and staff reviewed and made revisions to the preliminary draft. on
the final day of the review period (March 15), a public bearing regarding this CAPER
was held before the City Council, following which the Council authorized the final report
to be submitted to HUD.
summary of the funds available, expended/committed, and remaining as of January 1,
2004, is included in Table l on page 2.
Page 1