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Home My WebLink About04-05-2004 ITEM III-CWASHINGTON I. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE March 22, 2004 MINUTES Chairman Rich Wagner called the meeting to order at 5:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Utilities Maintenance Engineer Gary McConnell, and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve the Public Works Committee minutes for March 8, 2004, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 04-6, LEH N ERTZ FAMILY LLC, 102 WEST MAIN STREET, FOR AWNINGS, CANOPIES AND MARQUEE It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve Right -of -Way Use Permit No. 04-6. Motion carried. C. RIGHT-OF-WAY USE PERMIT 04-8, MARVEL FOOD & DELI, 2 WEST MAIN STREET, FOR AWNINGS It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve Right -of -Way Use Permit No. 04-8, with the addition of Conditions #4 and #5 of Right - of -Way Use Permit No. 04-6. Motion carried. D. AWARD SMALL WORKS PROJECT NO. C401 A, WELL NO. 6 & BRAU NWOOD INVESTIGATION AND REHABILITATION TO HOLT DRILLING, INC., ON THEIR LOW BID OF $54,980.00 PLUS WSST OF $41838.24 FOR A TOTAL CONTRACT PRICE OF $591818.24 It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council award Small Works Project No. C401A to Holt Drilling, Inc. Motion carried. III. ISSUES A. RESOLUTION NO. 3705 DECLARING THE CITY'S STREAM GAUGING STATION AS SURPLUS AND AUTHORIZING ITS DISPOSAL TO THE CITY OF KENT It was moved by Member Cerino, seconded by Member Thordarson, that the Committee Public Works Committee Minutes March 22, 2004 recommend Council adopt Resolution No. 3705. Motion carried. IV. DISCUSSION AND INFORMATION A. SOLIDS DISPOSAL PROPOSAL Utilities Maintenance Engineer McConnell reported on a survey of other municipalities regarding solid waste decant facilities. He reported that the size of Auburn's existing three -bay facility limits the ability to dry street and storm waste materials which impact the cost (by weight) for disposing of the materials at landfills. Options to remedy the situation were discussed, and included expanding the existing facility, developing a satellite facility that could also reduce haul time, and investigating different types of presses for removing water out of the waste materials. The Committee wanted more consideration of alternatives before moving forward with any one option. McConnell also stated that after staff learned from other agencies that washed rock works better as a filter media than straw, the City switched to that practice. Staff is currently proposing to enter into an agreement with the Crest Company for the disposal of street and storm waste material from the solids wastes decant facility. This contract has the potential to save the City $16,000 to $20,000 a year in disposal costs and will also relieve staff and equipment from having to haul waste materials to landfills. B. `B' STREET NE STREET CONFIGURATION 1 ON -STREET PARKING Traffic Engineer Philpot met with members of the Auburn Downtown Association (ADA) to present alternatives for traffic movement and on -street parking on B Street NE, between East Main Street and 1st Street NE. The members of the ADA preferred two-way traffic, with angled on -street parking, and confirmed their preference by letter. C. 2004 STORM POND RETROFIT CANDIDATES Utilities Engineer Huskey submitted two proposed storm pond facilities for retrofit this year. One is the Riverwalk storm pond, which is three individual ponds located on the north side of Riverwalk Drive. The second is the storm pond on the west side of C Street SW, along the SR 18 ramp. The budgeted amounts are $85,000 and $40,000 respectively. Staff will bring the proposed concepts and layouts, with input from the Parks Department, to the Committee for review. D. SR 164 CORRIDOR STUDY UPDATE Director Dowdy informed the Committee that the legislature provided funding in this year's budget for a study of traffic needs of the SR 164 corridor. The legislature, in passing this bill, wants the Washington State Department of Transportation (WSDOT) to start work immediately. As soon as Governor Locke signs the bill, WSDOT will have the study funds available and can hire a study manager to meet with the stakeholders, the City, the Muckleshoot Indian Tribe (MIT), and the City of Enumclaw regarding the scope of work. The legislature's draft scope of work identified a lot of community involvement in the process, safety issues, and capacity issues all the way out to Enumclaw, as well as coordination with other WSDOT safety projects, including the signal at the MIT Amphitheater. Page 2 Public Works Committee Minutes March 22, 2004 E. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: #2, C214A, Lakeland Hills Way/E. Valley Hwy. Signal: Assistant City Engineer Gaub reported that the traffic signal poles arrived, the contractor was installing them, and it was projected that the light will be operational the week of March 29tH #6, C1014, Auburn Way South Safety Improvements: The agreement with Les Schwab and U -Haul is still pending. Engineer oaub said the project may need to go out for bids without including the additional signal light improvement, or the delay will hold up the completion of the project this year. #11, C324A, Well 513: Engineer oaub stated that the consultant has begun design work on this project, and that the project is currently on schedule to be advertised in August 2004, for completion projected for April 2005. #16, C402A, 2004 Pavement Preservation — Arterial: With 15% of design completed, it is expected that the project will be ready to be advertised in May 2004. #26, C229A, BNSFIEVH Pedestrian Undercrossing: In response to a question from the Committee regarding adequacy of our cost estimate for seeking funding, Senior Engineer Helbig stated the preliminary estimates range from approximately $2 million to $2.8 million, and that the completion of the preliminary engineering is on program. F. OTHER DISCUSSION No Parking along D Street SE between 37th Street SE and 41st Street SE: This item was discussed prior to Item E. At a previous Committee meeting, the Committee had asked staff to contact the Little League Association regarding a proposal to prohibit parking along the west side of `D' Street SE, from 37th Street SE to 41st Street SE, adjacent to the Mt. Baker Middle School ballfield. Traffic Engineer Philpot reported that she had contacted the Little League, and that they voiced concerns regarding parking. She also reported that she had contacted the Mt. Baker Middle School administration to find out if parking is allowed in the school's parking lot during Little League activities. School officials said that the Little League needs to request the use of the parking lot when they reserve the school's field. The school would then leave the gates unlocked, with the understanding that the Little League would lock the gates when they leave. Director Dowdy suggested a letter be sent to the Little League explaining the school's policy. The Committee requested that the letter be sent and that the "no parking" signs be installed along D Street SE this week, prior to the Little League's opening game on Saturday, March 26, 2004, in order to eliminate confusion that might occur if signs are installed after the season begins . V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:30 p.m. DRDIId Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on File: 17 (17.2) Page 3 Public Works Committee Minutes March 22, 2004 REF. H:IPWCAgendaMinutes1032204Minutes Page 4