HomeMy WebLinkAbout04-05-2004 ITEM V-A-1WASHINGTON
I. CALL To ORDER
CITY COUNCIL
MEETING MINUTES
MARCH 15, 2004 7:30 PM
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Ceri no, Nancy Backus, Bill
Peloza, Roger Thordarson, and Lynn Norman.
Staff members present included: Human Resources/Risk
Management Director Brenda Heineman, Planning and Community
Development Director Paul Krauss, Public Works Director Dennis
Dowdy, Finance Director Shelley Coleman, Parks and Recreation
Director Daryl Faber, Planner Bill Mandeville, City Attorney Daniel
B. Heid, Police Chief Jim Kelly, Acting Fire Chief Russ Vandver,
and Deputy City Clerk Cathy Richardson.
C. Announcements and Appointments
1. Announcements
a) Proclamation — Absolutely Incredible Kid Day
Mayor Lewis declared March 18, 2004 as "Absolutely
Incredible Kid Day" in the City of Auburn.
Mayor Lewis presented the Proclamation to Campfire
USA participants.
b) Mayor Lewis congratulated Deputy City Clerk Cathy
Richardson for earning the designation of Certified
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City of Auburn Council Meeting Minutes March 15, 2004
Municipal Clerk from the International Institute of
Municipal Clerks.
2. Appointments
There were no appointments for Council consideration.
D. Agenda Modifications
The following agenda items were distributed to the Council prior to
the meeting: revised ordinance No. 5834 under Item VIII.A.1 and
revised Resolution No. 3700 under Item VI I I. B. 1 .
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
2003 Consolidated Annual Performance Evaluation
Report (CAPER) for the Community Development Block
Grant Program and Pre -publication Hearing for the 2004
Program Year
03.4.1.75 F5.4.3
The CAPER is an overall review of housing and community
development activities undertaken in Auburn during 2003.
Its primary purpose is to inform the citizens of Auburn how
and where the federal funds are spent, and assess the
program accomplishments as they relate to housing and
community development goals set forth in the Consolidated
Plan. The purpose of this hearing is to solicit public
comments prior to approval of the CAPER and submission
of the report to the U.S. Department of Housing and Urban
Development.
Planner Mandeville stated that the 2003 CAPER is an annual
progress report that is required by the Community Development
Block Grant (CDBG) program as a condition for accepting CDBG
funds. More than 5,000 clients were served by the City of Auburn
with the CDBG funds during 2003. Services and grants included
homeless prevention assistance, housing repair, housing
placement for disabled adults, after school and child care
programs, adult and youth parenting and family support programs,
health care programs, and business assistance programs. Also
funded were four capital improvement projects.
Mayor Lewis opened the public hearing.
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City of Auburn Council Meeting Minutes March 15, 2004
Virginia Haugen, 2593 "R" Street SE, Auburn
Ms. Haugen inquired regarding obtaining grant funds to preserve
or restore older, possibly historic, garages.
Director Krauss noted that City Code dictates that repairs can be
made as long as non -conformity of a structure is not increased.
However, CDBG funds are limited and the housing repair program
is already over subscribed. CDBG funds are generally used for
basic life safety needs in habitable spaces.
Mayor Lewis closed the public hearing.
Counci I member Singer moved and Counci I member Backus
seconded to direct staff to prepare a final draft of the CAPER
report and submit it to HUD.
MOTION CARRIED UNANIMOUSLY. 7-9.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the city council on any issue.
Linda Crites, 12 1st Street SW, Auburn
Ms. Crites inquired regarding surveying being done in the alley
located near her business.
Director Krauss stated that the City is in receipt of a petition by the
property owner on the south side of the alley in question, to vacate
the southern portion of the alley. The petition is being reviewed
and, if approved, will go before the Public Works Committee and
the City Council for their consideration. Public hearings would be
scheduled and property owners would be notified. When both
parties wish to vacate the alley, the City might consider
abandoning the entire alley. Vacated alleys are typically divided
equally between adjacent property owners.
Skip Christian, 2112 "A" Street SE, Auburn
Mr. Christian stated that he is Operating Manager for AAA
Recycling Center, which was previously located at 2995 "A" Street
SE. Mr. Christian stated that he assumed that the property located
at 2112 "A" Street SE was zoned C-3. Mr. Christian referred to
correspondence from the City of Auburn regarding code
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City of Auburn Council Meeting Minutes March 15, 2004
compliance issues. Mr. Christian indicated that he does not have
the funds to relocate the business to another location. Mr.
Christian cited a section of the Auburn City Code and requested
assistance in obtaining a Conditional Use Permit to allow the
business to stay in its present location.
Carolyn Dubuc, 1 1 5 17 Ih Street SE, Auburn
Ms. Dubuc spoke in favor of Mr. Christian's request.
Director Krauss stated that AAA Recycling Center moved to their
present location without obtaining the proper permits or a business
license. Mr. Krauss indicated that current City Code does not allow
a Conditional Use Permit for this particular type of use in a C-3
zone. Director Krauss indicated that Council could allow Mr.
Christian additional time to resolve the code compliance issues
and offered to assist in searching for a new site.
Councilmember Wagner spoke in favor of allowing Mr. Christian
additional time and inquired whether the variance process could
apply to Mr. Christian's issue.
Director Krauss stated that, according to City Code, usage cannot
be varied. However, the City Code is subject to the director's
interpretation and that interpretation can be appealed to the
Hearing Examiner. Director Krauss indicated that the
correspondence received from Mr. Christian could be construed as
a request to bring the interpretation of that particular section of the
Auburn City Code to the Hearing Examiner.
Mayor Lewis recommended that Mr. Christian schedule an
appointment to discuss his issues with Director Krauss.
Virginia Haugen, 2503 "R" Street SE, Auburn
Ms. Haugen spoke regarding code enforcement issues and also in
favor of Mr. Christian's request.
Roberta Earhart, 2112 "A" Street SE, Auburn
Ms. Earhart stated that she is the owner of AAA Recycling Center.
Ms. Earhart reviewed statistics regarding the amount of recycled
items processed at her establishment. Ms. Earhart urged Council
to consider Mr. Christian's request.
Jeff Oliphant, 3700 Beecher, Bellingham
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City of Auburn Council Meeting Minutes March 15, 2004
Mr. Oliphant gave a progress report on the remodeling project for
the Auburn Municipal Court and Police Department facility on East
Main Street. Mr. Oliphant invited Council, staff, and interested
parties to stop by for a tour. The project is ahead of schedule and
should be completed by November 2004.
Councilmember Cerino commended Mr. Oliphant on the tour he
received of the facility and recommended others visit the site.
Mr. Oliphant stated that over 1,000 — 1948 vintage glass blocks
were removed from the building and are available to anyone that
would like to have one.
C. Correspondence
No correspondence was received.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported that Municipal Services Committee met this
evening at 5:99. The Committee discussed and recommended
approval of surplus property and Resolution No. 3793. The
Committee also received a report from Airport Manager Jamelle
Garcia on various airport uses and grant agreements and
discussed proposed Ordinance No. 5829 on dangerous dogs. The
next regular meeting of the Municipal Services Committee is
scheduled for April 5, 2004 at 5:99 p.m.
B. Planning & Community Development
Chair Singer reported that the Planning and Community
Development Committee met on March 8, 2004 at 5:99 p.m. The
Committee held a pubic hearing on an application for a water and
sewer availability certificate and discussed accessory dwelling
units, outdoor storage in M-1 zones, improvements to the
neighborhood planning process, and the CAPER. The next regular
meeting of the Planning and Community Development Committee
is scheduled for March 22, 2004 at 5:99 p.m.
C. Public Works
Chair Wagner reported that the Public Works Committee met on
March 8, 2004 at 5:39 p.m. The Committee discussed and
recommended approval of contract administration items. The
Committee also discussed a proposed joint grant application with
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City of Auburn Council Meeting Minutes March 15, 2004
Metro King County, one-way streets in transit areas, and possible
needs for a traffic signal near Chinook Elementary. The next
regular meeting of the Public Works Committee is scheduled for
March 22, 2664 at 5:36 p.m.
D. Finance
Chair Backus reported that the Finance Committee met this
evening at 6:36. The Committee discussed and recommended
approval of consent agenda items, Ordinance No. 5834, and
Resolution Nos. 3761 and 3762. The Committee also received a
report on alternatives to incarceration from Director Heineman.
The next regular meeting of the Finance Committee is scheduled
for April 5, 2664 at 6:36 p.m.
IV. COUNCILMEMBER REPORTS
At this time Councilmembers may report on items not specifically
described on the agenda, which are of interest to the community.
Councilmember Peloza reported that, on March 4, 2664, he attended the
Washington State Emergency Management Council at Camp Murray
where topics included homeland security, emergency preparedness, and
grant programs, and also attended the Suburban Cities Association
Intercity Cooperation Policy Board meeting and discussed solid waste,
water quality, and the split of transportation funds. He also met with
Acting Fire Chief Russ Vandver and a consultant on March 9, 2664 to
discuss homeland security and emergency management training issues.
He attended the King County Regional Water Quality Committee meeting
on March 10, 2664 where discussion included the Bright Water Treatment
Plant in Snohomish County and possible increases in sewer rates, the
Water Resource Inventory Area (WRIA 9) meeting on March 11, 2664 to
discuss salmon conservation issues, and the Puget Sound Public Access
Channel open house in Kent on March 12, 2664.
Councilmember Singer reported that she welcomed the new Police
Academy class, and also attended the Beneficial Homeowners
Association of Lakeland meeting to discuss concerns regarding Lakeland
neighborhoods, and the Puget Sound Public Access Channel open house
in Kent.
Mayor Lewis reported that, last week, he attended the National League of
Cities (NLC) conference in Washington DC and met with various
congressional members to discuss funding for a study for an underpass of
the railroad bridge on the Stuck River where an individual was recently
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City of Auburn Council Meeting Minutes March 15, 2004
struck and killed by a train. Funding was also requested for completion of
for the White River Trail linkage, completion of the "A" Street corridor from
the Transit Station to 277th, a geological study for Academy Drive, a
railroad grade crossing on "M" Street, and State Route 164 road and
safety improvements. Mayor Lewis also reported that the Sound Transit
contract was received and will allow completion of the Kiss -and -Ride lot
near the Transit Station. Mayor Lewis noted that a pay phone was
recently installed at Auburn Transit Station.
V. CONSENT AGENDA
All matters listed on the consent Agenda are considered by the city
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
'I. Minutes of the March 1, 2004 regular City Council
meeting.
B. Vouchers
F4.9.2) F4.9.5
1. Claims
Claims check numbers 328886 through 329315 in the
amount of $1,656,884.38 and a wire transfer in the amount
of $251,803.63 and dated March 15, 2994.
2. Payroll
Payroll check numbers 567562 to 567764 in the amount of
$634,127.27 and electronic deposit transmissions in the
amount of $912,415.39 for a grand total of $1,546,542.66 for
the pay period covering February 26, 2664 to March 10,
2664.
C. Surplus Property
F4.6.1
1. Police Department
City Council to approve the surplus and disposal of the
following equipment:
Blue Cannondale M-700 Competition Series Multi -speed Mountain Bike
2. Legal Department
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City of Auburn Council Meeting Minutes March 15, 2004
City Council to approve the surplus and disposal of the
following equipment:
Item Model Serial #
Fax Machine Brother MFC4550 001150021
D. Contract Administration
'I. Project Number C319A
04.9.1 PR C319A
City Council to approve Final Pay Estimate #2 to Contract
03-11 with Petersen Brothers Inc. and accept construction of
Project No. C31 9A, Lake Tapps Parkway Median Guardrail.
2. Project Number C301A
04.9.1 PR C301
City Council to grant permission to advertise for bids for
Project No. C301 A, 2004 Pavement Preservation — Non -
Classified (Chip Seal).
Counci I member Singer moved and Counci I member Wagner
seconded to approve the consent agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
There were no items under this section for Council consideration.
VII. NEIN BUSINESS
A. Application No. WSC03-0018
A3.13.8
City Council to consider the request of Randy Goodwin for a
Developer's Agreement, subject to conditions, for the issuance of
water and sewer availability certificates for property located at
12226 SE 316 th Street (generally west of 124 th Avenue SE and on
the north side of SE 316th Street) for a 25 -lot preliminary plat in
King County.
Counci I member Singer moved and Counci I member Norman seconded to
approve the development agreement, subject to conditions that will
enable the issuance of a water and sewer availability certificate to the
applicant.
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City of Auburn Council Meeting Minutes March 15, 2004
MOTION CARRIED UNANIMOUSLY. 7-0.
(For further action on this item please see Item V111.8.5 of these minutes.)
VIII. ORDINANCES AND RESOLUTIONS
A. ordinances
1. ordinance No. 5834
F3.18
An ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5805, the 2004
Budget Ordinance and authorizing the mayor to accept
Schedule "A" which relates to the City of Auburn 2004
Budget for additional appropriations in Various funds
pursuant to RCW 35A.33.120, and setting forth findings
Councilmember Backus moved and Councilmember Norman
seconded to introduce and adopt ordinance No. 5834.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolutions
1. Resolution No. 3700
A3.16.55 A1.3
A resolution of the City Council of the City of Auburn
Washington, accepting the grant of Three Thousand Four
Hundred and No/100s Dollars ($3,400) from the Cultural
Development Authority of King County (CDA) and
authorizing the Mayor and City Clerk to execute the contract
with the CDA therefor
Councilmember Norman recused herself from consideration
of Resolution No. 3700 and left the room.
Councilmember Singer moved and Councilmember Backus
seconded to adopt Resolution No. 3700.
MOTION CARRIED UNANIMOUSLY. 8-0.
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City of Auburn Council Meeting Minutes March 15, 2004
Councilmember Norman returned at this time.
2. Resolution No. 3701
A3.12.9.35 A1.35 F2.4.9
A Resolution of the City Council of the City of Auburn,
Washington, authorizing an LID Formation and Guaranty
Agreement to provide for public parking in downtown Auburn
Councilmember Backus moved and Councilmember Norman
seconded to adopt Resolution No. 3701.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Resolution No. 3702
A1.35 A2.1.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute an Agreement between the City of Auburn and King
County for institutional network services
Councilmember Backus moved and Councilmember Norman
seconded to adopt Resolution No. 3702.
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Resolution No. 3703
03.3.1 1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute an
Agreement with the Central Puget Sound Regional Transit
Authority for the purpose of the development and
maintenance of a Kiss -and -Ride parking lot and conveyance
of real property interests
Councilmember Cerino moved and Councilmember Wagner
seconded to adopt Resolution No. 3703.
MOTION CARRIED UNANIMOUSLY. 7-0.
5. Resolution No. 3704
A Resolution of the City Council of the City of Auburn,
Washington, approving the Development Agreement
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City of Auburn Council Meeting Minutes March 15, 2004
enabling the issuance of a water/sewer availability
certificate to the applicant subject to certain conditions
Counci I member Singer moved and Counci I member Norman
seconded to adopt Resolution No. 3704.
MOTION CARRIED UNANIMOUSLY. 7-0.
(Action on this item occurred under Item VILA of these
minutes.)
IX. MAYOR'S REPORT
A. Executive Session
No executive session was held.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:42 p.m.
APPROVED THE DAY OF APRIL, 2004.
Peter B. Lewis, Mayor
Cathy Richardson, Deputy City Clerk
City council agendas and minutes are available to the public at the city clerk's
Office, on the city website, and via e-mail. complete agenda packets are
available for review at the city clerk's office and at the Library.
Internet: http-//www.ci.auburn.wa.us
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