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Home My WebLink AboutITEM V-C-6 3 »S a.... ~C1TY OF,. * * AGENDA BILL APPROVAL FORM WASHWGTON Agenda Subject: Consultant Agreement No. AG-C-300 Date: July 9, 2009 Department: Attachments: Budget Impact: Public Works Bud et Status Sheet, Ma $ 55,950 Administrative Recommendation: City Council grant permission to enter into Amendment #1 to Consultant Agreement No. AG-C-300 with Gray & Osborne, Inc. for design and construction management services for Small Works Project No. CP0743, 2007 Local Storm Drainage Improvement. Background Summary: Under the current agreement, Gray & Osborne, Inc., has prepared the plans and specifications for the bidding of Small Works Project No. CP0743, 2007 Local Storm Drainage Improvement, which consists of a new 12-inch storm line along 1St Street NW from A Street NW to North Division Street. The project will address existing localized flooding along 15t Street NW. The scope of work provides for the consultanYs assistance with bidding the project, and construction management services. The not-to-exceed amount for this amendment is $32,000, increasing the agreement total to $82,300. An estimated project increase of $55,950 within the 432 fund will be necessary to fund construction; however, it will not require a budget adjustment since it is anticipated that the budgeted expenditures in the 432 fund will not be exceeded this year. W0720-6 04.8.1, A3.16.9 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ' ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board EDPublic Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other 0 Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Wa ner Staff: Dowd Meeting Date: : Jul 20, 2009 Item Number: V.C.6 AUBURN *INORE THAN YOU 1MAGINED BUDGET STATUS SHEET Project No: CP0743 Project Title: 2007 Local Storm Drainage Improvement Project Manager: Tim Carlaw ~ Consultant Contract Initiation Date: Julv 23. 2007 0 Permision to Advertise Date: July 14, 2009 Advertisement Date: 0 Contract Award Award Date: 0 Change Order Approval 0 Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Bud eted Funds Available Funding Prior Years 2008 2009 Future Years Total 432 Fund - Storm 34,300 15,700 200,000 0 250,000 Total 34,300 15,700 200,000 0 250,000 Estimated Cost (Funds Needed) Activity Prior Years 2008 2009 Future Years Total Design Engineering - City Costs 400 700 1,100 Design Engineering - Consultant Costs 33,900 15,000 32,000 80,900 Construction Estimate 193,000 193,000 Project Contingency (15%) 28,950 28,950 Other- 0 Construction Engineering - City Costs 2,000 2,000 Construction Engineering - Consultant Costs 0 0 Total 34,300 15,700 255,950 0 305,950 432 Storm Bud et Status Prior Years 2008 2009 Future Years Total '432 Funds Budgeted ( ) (34,300) (15,700) (200,000) 0 (250,000) 432 Funds Needed 34,300 15,700 255,950 0 305,950 '432 Fund Project Contingency 0 0 0 0 0 432 Funds Required 0 0 55,950 0 55,950 in the Budget Status Sections indicates Money the City has available. H:\PW COMMITTEEWgenda Bills and Attachments 2009\07-20-09\Consent F\W0720-6A.xls 1 of 1 BUDGET STATUS SHEET Project No: CP0743 Project Title: 2007 Local Storm Drainage Improvement Project Manager: Tim Carlaw 0 Project Initiation initiation Date: Julv 23, 2007 0 Permision to Advertise Date: July 14, 2009 Advertisement Date: 0 Contract Award Award Date: 0 Change Order Approval 0 Contract Final AccepWnce The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Bud eted (Funds Available) Funding Prior Years 2008 2009 Future Years Total 432 Fund - Storm 50,000 0 200,000 0 250,000 Total 50,000 0 200,000 0 250,000 Estimated Cost (Funds Needed) Activity Prior Years 2008 2009 Future Years Total Design Engineering - City Costs 400 700 1,100 Design Engineering - Consultant Costs 33,900 15,000 32,000 80,900 Construction Estimate 193,000 193,000 Project Contingency (15%) 28,950 28,950 Other- 0 Construction Engineering - City Costs 2,000 2,000 Construction Engineering - Consultant Costs 0 0 Total 34,300 15,700 255,950 0 305,950 432 Storm Budget Status Prior Years 2008 2009 Future Years Total *432 Funds Budgeted ( ) (50,000) 0 (200,000) 0 (250,000) 432 Funds Needed 34,300 0 255,950 0 290,250 *432 Fund Project Contingency (15,700) 0 0 0 0 432 Funds Required 0 0 55,950 0 40,250 in the Budget Status Sections indicates Money the City has available. 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