HomeMy WebLinkAboutITEM VIII-B-2
CI'Y OF k°~°° ~ AGENDA BILL APPROVAL FORM
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n WASHINGTON
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Agenda Subject: Date:
Resolution No. 4504 Jul 15, 2009
Department: Attachments: Budget Impact:
Finance Resolution No. 4504 & Exhibit "A"
Administrative Recommendation:
City Council adopt Resolution No. 4504.
Background Summary:
Resolution No. 4504 authorizes the Mayor and the City Clerk to accept grant funds in the amount of Thirty
Nine Thousand, Five Hundred Dollars ($39,500.00) from the Washington State Department of
Transportation Aviation Division as their 2'/2% match of funds for Phase II of the Taxiway Alterations and
Improvements Project for the Auburn Municipal Airport.
N0720-4
F5.2.15
Reviewed by Council & Committees , Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport E Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD , ❑ Fire ❑ Planning
❑ Park Board ❑Public Works , ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ❑ Public Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Backus Staff: Coleman
Meeting Date: July 20, 2009 Item Number: VI11.6.2
.AUB►URN *MORE THAN YOU IMAGINED
RESOLUTION NO. 4504
A RESOLUTION OF THE CITY COUNCIL OF`THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
ACCEPT GRANT FUNDS FROM THE WASHINGTON
STATE DEPARTMENT OF TRANSPORTATION AVIATION
DIVISION IN THE AMOUNT OF THIRTY NINE THOUSAND
FIVE HUNDRED DOLLARS ($39,500.00) WHICH
REPRESENTS 2'h% MATCH OF FUNDS NEEDED FOR
PHASE II OF THE TAXIWAY ALTERATIONS AND
IMPROVEMENTS PROJECT
WHEREAS, the Auburn Municipal Airport is in need of a parallel taxiway
system and lighting improvements, and
WHEREAS, the Washington State Department of Transportation Aviation
Division, has approved and offered grant funds to the City of Auburn in the
amount of Thirty Nine Thousand Five Hundred Dollars ($39,500.00), for Phase II
of the Taxiway Alterations and Improvements project; and
WHEREAS, the Washington State Department of Transportation Aviation
Division has submitted for execution by the City a Granf Agreement for Project
Number AUB-01-09, which is attached hereto as Exhibit "A" and incorporated
herein by this reference.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Purpose. The Auburn City Council does hereby accept the
Washington State Department of Transportation Aviation Divisions' offer of a
grant in the amount of Thirty Nine Thousand Five Hundred Dollars ($39,500.00),
as its 2'/z% match of the funds needed to for the Taxiway Alterations and
Improvements (Phase II).
Resolution No. 4504
July 15, 2009
Page 1
Section 2. Implementation. The Mayor of the City of Auburn is hereby
authorized to implement such administrative procedures as may be necessary to
carry out the directions of this Resolution.
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
DATED and SIGNED THIS DAY OF , 2009:
CITY OF AUBURN
ATTEST: PETER B. LEWIS,
MAYOR
Danielle E. Daskam,
City Clerk
APP OVE S TO FO .
bg-n B. e' ,
City Attorney
Resolution No. 4504
July 15, 2009
Page 2
Addbk Washington State
v7P Department of Transportation
Public Entity and Address
Grant Agreement city °fAubum
25 West Main Street
Washington Airport Aid Program Auburn, Washington 98001
AirpoR Name °
Auburn Municipal
Ma)amum State Grant ObiigaUon
$ $39,500.00 '
THIS AGREEMENT, made and entered into this /3~ day of 7uly , 2009 , beWeen the STATE
OF WASHINGTON, acting by and through the Aviation Division, Department of Transportation, (hereinafter the "STATE") and the
above named Public Entity, (hereinafter the "PUBLIC ENTITY").
WHEREAS, the Public Entity has submitted to the State for Subvention of the Washington Airport Aid Program for
(acquisition and/or development) of the Auburn Municipal Airport together with the plans and
specifications for such project, which project application has been approved by the State and is hereby incorporated
herein and made a part hereof;
WHEREAS, the State has approved a project for development of the airport consisting of the following described airport
development: .
Project Number Detailed Breakdown By Items
AUB-01-09 $39,500.00 - Taxiway Alterations and Improvements (Phase I)
NOW, THEREFORE, pursuant to and for the purpose of carrying out the provisions of the State Act, and in consideration of the
(a) Pubiic Entity's adoption and ratification of the representations and assurances contained in said project application, and its
acceptance of this offer as hereinafter provided, and (b) the benefits to accrue to the State of Washington and the public from
the accomplishment of the project and the operation and maintenance of the airport as herein provided, the State hereby
agrees to pay as its allowable costs incurred in accomplishing the project.
_
T1re termsyand condition of'this grant~greement aruas`foltows:
The maximum obligation of the State payable under this grant shall be 39,500
The Public Entity shalL•
1. Deposit in an Aviation Fund for said ai'rport, at least $ 39,500 to match the State's participation in said
project
2. Carry out and complete the project in accordance with the plans and speciflcations and properiy map, incorporated
herein, as they may be revised or modified with the approval of the state.
3. in connection with the acquisition of real property for the proJect, the Public Entity shall secure at least two written
appraisals by competent, experienced appraisers who are members of a recognized professional appraisal organization
and shall not pay in excess of the highest appraisat without the written consent of the state except as otherwise directed
by a court of competent jurisdiction after contested trial and judgment not resulting from an agreement between the
parties.
. DOT Fortn 900-078 EF
Revised 5/98 Page 1 of 3
4. No state funds will be paid to the Public Entity in any case until it certifies in writing that it has Aviation Funds for said
airport in an amount equal to the state's participation, or the amount designated in paragraph (1) above, which deposited
amount wiil be used solely for the purpose in questlon.
5. The Publlc Entity agrees to hold said airport open to the flying pubiic during the useful Iffe of the facilities developed
under this project; that no exclusive operating or use agreements shall be granted to any person, company, or
corporation; that failure to abide by such agreement shali automaticaily obligate the immediate and full retum of all State
of Washington money expended in behalf of the project to the State of Washington with reasonabie interest. Further,
the Public Entity agrees to keep the facility open during the usefui life of the project or for a stated tenn of years,
whichever is longer, as detertnined by the Aviation Division.
. Z. The Public Entity will make no charge to the State or its agencies for a limited, but reasonable, amount of state agency
use or for state aotivity in search and rescue. And, further, RCW 47.68 is followed to best serve the public.
The allowable cost of the project shall not include any cost determined by the State to be ineligible for consideration as to
allowability.
The State reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Pubiic Entity.
This offer shall expire and the State shall not be obligated to pay any part of the costs of the project uniess this agreement has
been accepted by the Public Entiry on such subsequent date as are prescribed in writing by the State, in the approval letter for
each project.
Except for those projects receiving both state and federal aid, the foilowing inspection scheduled, and reporting system wiil be
required: .
A. Inspection Schedule and Reporting system will vary for each project Basically, the inspection schedule will be placed
on a quarterly basis. On project taking less than three (3) months, the Public Entity will be required to make reports
and be inspected on the fotiowing schedule:
1. Public Entity project commencement date.
2. Public Entity report project completion date and request final inspection. "
3. State will make final inspection and sign-off project as completed.
4. State will arrange for audit of account in accordance with regularly scheduled audit program.
' B. Projects taking over three (3) months will be set up on a quarterly inspection and progress report system: The Public
Entity will be required to make reports and be inspected on the following schedule:
1. Report project commencement date.
2. Publlc Entity will make a three (3) months progress report. This will be a letter report giving percentage of project
completed, fund expenditures to date, and short namative of the project progress, problems encountered and
plans for project completion.
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3. ~State will make quartedy project inspections and prepare the report of inspection. A copy of the report wili be
delivered to the Public Entity. 4. Public Entity will make report of completion of project and request final inspection.
5. State will make final inspection and sign-off as compieted.
6. State will arrange for audit of account in accordance with regularty scheduled audit program. '
It should be made clear that a violation of any of the terms of the Grant Agreement will leave the State free to choose among
one or more of the following remedies:
A. The withholding of any future airport aid, andlor
B. The retum of grant funds awarded as an action for specific perfor►nance, and/or
C. Enforcement of the commitment made by the applicant.
Page 2 of 3
The Public Entity's acceptance of this offer and ratification and adoption of the projeot application incorporated herein shall be
evidenced by execution of this instrument by the Public Entity, as hereafter provided, and said offer and acceptance shali
comprise allocation agreement, constituting the obligation and rights of the State and the Public Entity with respect to the
accompiishment of the project and the operation and maintenance of the airport. Such allocation agreement shall become
effective upon the Public Entity's acceptance of this offer and shall remain in full force and effect throughout the useful life of the
facilities developed under the project but in any event not to exceed iweniy (20) years from the date of acceptance:
By:
Director, AviaUon Division
The City of Auburn dces hereby ratiTy and adopt all statements,
representations, warranties, covenants, and agreements contained in the project appllcation and incorporated materials
referred to in the foregoing offer and does hereby accept said offer and by such acceptance agrees to all of the terms and
conditions thereof.
Executed this day of July 2009 .
Name tity: City of Auburn
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By:
Title:
DOT Form 900-078 EF Page 3 of 3
Revised 5/98
REC'D J U L 0 6 2009
MA Washington State Aviation Division
Department of Transportation 3704 172nd screet, Suite K2 / P.O. Box 3367
Paula J. Flammond, P.E. Arlington, Washington 98223
Secretary of Transportation 360-651-6300/ Fax 360-651-6319
1"fY: 1-800-833-6388
www.wsdot.wa.gov
July 2, 2009
. Ms. Shelley Coleman
Finance Directox
25 West Main Street Auburn, Washington 98001
Re: Airport Aid Approval / Auburn Municipal Airport /$39,500.00
Dear Ms. Coleman:
Each year WSDOT's Local Airport Aid Grant Program provides crucial financial
assistance to many of Washington State's public use airports to address pavement, safety,
planning, maintenance, runway safety and security needs. "We would like to take this
opportuniry to congratulate the City of Auburn on your Local Airport Aid grant award
for:
➢ Taxiway Alterarions and Improvements (Phase II)
This letter serves as official notification that the Washington State Department of
Transportation (WSDOT) Aviation has allocated 2%2% matching funds in the amount of
, $39,500.00 for Phase II of the Taxiway Alterations and Improvements Project to the City of
' Auburn for the Auburn Municipal Airport.
If you accept this allocation you will be required to supply WSDOT Aviation with
' periodic copies of billings and costs for this project. Failure to supply these copies may
slow down and possibly jeopardize your reimbursement. WSDOT Aviation must be able
to review your records on this project at any time for future audit purposes. .
WSDOT Aviation expects this project to be completed by September 30, 2009 as
indicated on the submitted Airport Aid Application. Any modifications to this schedule
will need to be submitted to WSDOT Aviation with an explanation and schedule revision.
The Washington State Legislature has appropriated funding for WSDOT's Local Airport
Aid Program for the 2409 - 2011 biennium ending on June 30, 2011. An auport's failure
to complete a project in a timely manner affects funding of the entire Washington State
aviation system.
Ms. Shelley Coleman .
Auburn Municipal Airport
July 2, 2009
Page 2
WSDOT Aviation will provide the Auburn Municipal Airport with a sign upon
completion of the project. WSDOT requires that this sign lie posted in a highly visible
location to announce the improvement project. The sign will convey what the project is
meant to accomplish (e.g., runway rehabilitation), the funding source(s) (i.e., general
aviation fuel fees), and which agencies funded the project. The Secretary of Transportation, Washington State, may terminate this agreement at any
time because of legal matters detrimental to the state or the local government, insufficient
funds held by WSDOT Aviafion to complete the project, or by mutual consent between
the local government and WSDOT Aviation. WSDOT Aviation will be held responsible
for the state's cost share of the project at the time of any such termination.
Please be advised that the airport must remain open for the expected life of the project,
and exclusive use policies will not be tolerated.
If you accept this allocation subject to the conditions sta.ted, please complete the
following steps:
• Have an official authorized by the governing agency to sign agreements, sign the
original copy of this letter and verify the Federal Tax Identification on the line
provided below.
• Complete all three copies of the enclosed Crrant Agreement.
• Return all documents to WSDOT Aviation, P.O. Box 3367, Arlington, WA '
98223.
T'he extra copy of the letter is for your files. We will review, sign and return a copy of
the Grant Agreement to you. Upon receipt of the signed Grant Agreement, you may begin
construction.
If the City of Auburn has not accepted this offer on or before Ju1y 17, 2009, the offer will
expire and the State of Washington will not be obligated to pay any part of the costs of
this project. . _
Sincere ,
'
Eric Johnson ,
Construction oject Manager .
Ms. Shelley Coleman
Auburn Municipal Airport
July 2, 2009
Page 3
Encl: Copy of Approval Letter
Three Grant Agreements
Cc: Governor Christine Gregoire
Congressman Adam Smith `
Senator Claudia Kauffinan
'
Representative Geoff Simpson '
Representative Pat Sullivan
'
FAA, Seattle Airports District Office
City of Auburn hereby ts tallocation.
DATE SIGNATURE
FEDERAL TAXID # 91-6001228