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Home My WebLink AboutITEM III-B AGENDA BILL APPROVAL FORM Agenda Subject:Date: Final Pay Estimate #7 for Award Contract 08-21 July 27, 2009 Department:Attachments:Budget Impact: Planning Budget Status Sheet, Final Pay Estimate #7* and Picture$ 0 Administrative Recommendation: City Council approve Final Pay Estimate #7 to Small Works Contract 08-21 in the amount of $508.70, for a total contract price of $158,018.09 with C Tucker LLC Construction and accept construction of Project No. C412b0, Auburn Bird Viewing Tower. Background Summary: This project constructed the first bird and wildlife viewing tower within the Auburn Environmental Park. The project include construction of the platform footings, lower, intermediate, and upper platforms, two staircases and 30-foot accessible ramp. City planning and parks staff provided and installed the wetland plantings and Wood Straw mulch within the disturbed areas around the tower. M & O Staff completed construction of the ADA-accessible gravel trail leading from the road to the ramp and staircase. A project contingency of $935,482 remains in the budget for future recreational amenities at the AEP. *To be handed out at committee meeting on 7/27/2009 Reviewed by Council & Committees:Reviewed by Departments & Divisions: Arts Commission COUNCIL COMMITTEES: Building M&O Airport Finance Cemetery Mayor Hearing Examiner Municipal Serv. Finance Parks Human Services Planning & CD Fire Planning Park Board Public Works LegalPolice Planning Comm. OtherPublic Works Human Resources Action: Committee Approval: Yes No Council Approval: Yes NoCall for Public Hearing___/___/____ Referred to _________________________________ Until ____/___/____ Tabled ______________________________________ Until___/___/____ Councilmember:Staff: Norman Baker Meeting Date: Item Number: July 27, 2009 BUDGET STATUS SHEET Project No: C322AProject Title: West Main Street Improvements Project Manager: Leah Dunsdon Project Initiation Permision to Advertise Initiation Date: _10/4/04_ Date: June 27, 2007 Contract Award Advertisement Date: _5/29/07_ Change Order Approval Award Date: __7/2/07__ Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Prior YearsFuture Years Funding20072008Total 102 Fund - Unrestricted 25,909234,700260,609 102 Fund - Federal Grant51,900642,836694,736 430 Fund - Water520,000520,000 Total77,8091,397,536001,475,345 Estimated Cost (Funds Needed) Prior YearsFuture Years Activity20072008Total Design Engineering - City Costs77,80955,000132,809 Construction Contract Bid1,750,0691,750,069 Authorizied Contingency ($50,000)50,00050,000 Construction Engineering - City Costs80,00080,000 Construction Engineering - Consultant Costs7,5007,500 Total77,8091,942,569002,020,378 102 Arterial Street Budget Status Prior YearsFuture Years 20072008Total *102 Funds Budgeted ( )(77,809)(877,536)00(955,345) 102 Funds Needed77,8091,514,92401,592,733 00000 *102 Fund Project Contingency ( ) 0637,38800637,388 102 Funds Required 430 Water Budget Status Prior YearsFuture Years 20072008Total *430 Funds Budgeted ( )0(520,000)00(520,000) 430 Funds Needed0427,6450427,645 0(92,355)00(92,355) *430 Fund Project Contingency ( ) 00000 430 Funds Required * ( # ) in the Budget Status Sections indicates Money the City has available. \\auburn12\planning\Kelly MA\Birding Tower\Copy of C412B0 BudgetStatusSheet.xls 8:06 AM 7/22/2009 BUDGET STATUS SHEET Project No: C322AProject Title: West Main Street Improvements Project Manager: Leah Dunsdon Project Initiation Permision to Advertise Initiation Date: 10/4/2004Date: December 20, 2007 Contract Award Advertisement Date: 5/29/2007 Change Order Approval Award Date: 07/2/2007 Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Prior YearsFuture Years Funding20072008Total 102 Fund - Unrestricted 25,909234,700260,609 102 Fund - from Traffic Mitigation Fees638,000638,000 102 Fund - Federal Grant51,900642,836694,736 430 Fund - Water520,000520,000 103 Fund - SOS Program70,00070,000 Total77,8092,035,53670,00002,183,345 Estimated Cost (Funds Needed) Prior YearsFuture Years Activity20072008Total Design Engineering - City Costs77,80946,000123,809 Construction Contract Bid1,750,0691,750,069 **Change Order #15,2805,280 **Change Order #469,25569,255 Construction Engineering - City Costs55,00020,00075,000 Construction Engineering - Consultant Costs7,5007,500 Total77,8091,863,84989,25502,030,913 102 Arterial Street Budget Status Prior YearsFuture Years 20072008Total 102 Funds(77,809)(1,515,536)00(1,593,345) 102 Funds Needed77,8091,433,84920,00001,531,658 0(81,687)00(61,687) *102 Fund Project Contingency ( ) 0020,00000 102 Funds Required 430 Water Budget Status Prior YearsFuture Years 20072008Total *430 Funds Budgeted ( )0(520,000)00(520,000) 430 Funds Needed0430,00000430,000 0(90,000)00(90,000) *430 Fund Project Contingency ( ) 00000 430 Funds Required 103 Save Our Streets Budget Status Prior YearsFuture Years 20072008Total 103 Funds00(70,000)0(70,000) 103 Funds Needed0069,255069,255 00(746)0(746) *103 Fund Project Contingency ( ) 00000 103 Funds Required * ( # ) in the Budget Status Sections indicates money the City has available. ** Change Orders #2 and #3 involved a time extension and a specification revision and did not affect costs. BUDGET STATUS SHEET Project No: C322AProject Title: West Main Street Improvements Project Manager: Leah Dunsdon Project Initiation Permision to Advertise Initiation Date: 10/4/2004Date: February 8, 2008 Contract Award Advertisement Date: 5/29/2007 Change Order Approval Award Date: 07/2/2007 Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Prior YearsFuture Years Funding20072008Total 102 Fund - Unrestricted 25,909234,700260,609 102 Fund - from Traffic Mitigation Fees638,000638,000 102 Fund - Federal Grant51,900642,836694,736 430 Fund - Water520,000520,000 103 Fund - SOS Program70,00070,000 Total77,8092,035,53670,00002,183,345 Estimated Cost (Funds Needed) Prior YearsFuture Years Activity20072008Total Design Engineering - City Costs77,80946,742124,551 Construction Contract Bid1,393,124356,9451,750,069 **Change Order #15,2805,280 **Change Order #469,25569,255 Line Item Changes Construction Engineering - City Costs48,62520,00068,625 Construction Engineering - Consultant Costs2,4081,0003,408 Total77,8091,496,180447,19902,021,188 102 Arterial Street Budget Status Prior YearsFuture Years 20072008Total 102 Funds(77,809)(1,515,536)00(1,593,345) 102 Funds Needed77,8091,138,594352,94501,569,348 0(376,942)00(23,997) *102 Fund Project Contingency ( ) 00352,94500 102 Funds Required 430 Water Budget Status Prior YearsFuture Years 20072008Total *430 Funds Budgeted ( )0(520,000)00(520,000) 430 Funds Needed0360,75525,0000385,755 0(159,245)00(134,245) *430 Fund Project Contingency ( ) 0025,00000 430 Funds Required 103 Save Our Streets Budget Status Prior YearsFuture Years 20072008Total 103 Funds00(70,000)0(70,000) 103 Funds Needed0069,255069,255 00(746)0(746) *103 Fund Project Contingency ( ) 00000 103 Funds Required * ( # ) in the Budget Status Sections indicates money the City has available. BUDGET STATUS SHEET Project No: C412B0Project Title: Auburn Bird Viewing Tower Project Manager: Leah Dunsdon Project Initiation Permision to Advertise Initiation Date: 10/4/2007Date: July 27, 2009 Contract Award Advertisement Date: 10/5/2008 Change Order Approval Award Date: 11/03/2008 Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Prior YearsFuture Years Funding20072008Total 321 Fund - Unrestricted 10,000568,000578,000 102 Fund - State Grant10,000568,000578,000 0 0 0 0 Total020,0001,136,00001,156,000 Estimated Cost (Funds Needed) Prior YearsFuture Years Activity20072008Total Design Engineering - City Costs0 Construction Contract Bid172,500127,387299,887 Change Order #15,9955,995 Change Order #224,63624,636 Construction Engineering - City Costs0 Construction Engineering - Consultant Costs0 Total00172,500158,018330,518 102 State Grant Budget Status Prior YearsFuture Years 20072008Total 102 Funds0(10,000)(568,000)0(578,000) 102 Funds Needed0031,25079,009110,259 0(10,000)(536,750)0(467,741) *102 Fund Project Contingency ( ) 00079,0090 102 Funds Required 321 Parks Fund Budget Status Prior YearsFuture Years 20072008Total *430 Funds Budgeted ( )0(10,000)(568,000)(578,000) 430 Funds Needed031,25079,009110,259 0(10,000)(536,750)0(467,741) *430 Fund Project Contingency ( ) 00079,0090 430 Funds Required * ( # ) in the Budget Status Sections indicates Money the City has available for other projects in the AEP.