HomeMy WebLinkAboutITEM II-F
AGENDA BILL APPROVAL FORM
Agenda Subject:Date:
Award Contract 08-26 July 28, 2009
Department:Attachments:Budget Impact:
Budget Status Sheet,
Public WorksBid Tab Summary & Map$ 0
Administrative Recommendation:
City Council accept the Project Design (Pre-Construction activities), as required by the Public Works Trust
Fund Board and award Contract 08-26, Project Number C307B, Citywide Intelligent Transportation
System (ITS) Phase 1B, to Signal Electric on their low bid of $712,236.20.
Background Summary:
This project will provide an expansion of the existing Intelligent Transportation System (ITS) for efficient
realtime traffic management and incident management on specific corridors within the City and adds 13
cameras and 30 signals to the existing system. The work includes the following elements:
• A communications system that will enable signal coordination, video transmission and data collection
along the Auburn Way North and the S 277th Street Corridors.
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• Connections and upgrades to existing communications systems on 37 St NW, 15 St NW, Harvey and
M Street and all of downtown.
• Provide a fiber optic connection between the Washington Department of Transportation (WSDOT) and
King County ITS infrastructure allowing for data and video sharing as appropriate between the City of
Auburn, WSDOT and King County Traffic Control Centers. This will also allow for the display of traffic
conditions in the City of Auburn on the WSDOT and King County commuter web pages.
• Provides for replacement of the existing signal power cabinets to provide Battery Backup systems and
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uninterruptible signal power supply along the S 277 and Auburn Way North corridors.
A project budget contingency of $38,390 remains in the 328 fund, Project CP0820, 2008 Signal
Improvement Project and a project budget contingency of $19,000 remains in the 518 fund.
W0803-11
Reviewed by Council & Committees:Reviewed by Departments & Divisions:
Arts Commission COUNCIL COMMITTEES: Building M&O
Airport Finance Cemetery Mayor
Hearing Examiner Municipal Serv. Finance Parks
Human Services Planning & CD Fire Planning
Park Board Public Works LegalPolice
Planning Comm. OtherPublic Works Human Resources
Action:
Committee Approval: Yes No
Council Approval: Yes NoCall for Public Hearing___/___/____
Referred to _________________________________ Until ____/___/____
Tabled ______________________________________ Until___/___/____
Councilmember:Staff:
Wagner Dowdy
Meeting Date:
Item Number:
: August 3, 2009
BUDGET STATUS SHEET
Project No: C307BProject Title: City Wide Intelligent Transportation Systems (ITS) Phase 1B
Project Manager: Scott Nutter
Consultant Agreement
Initiation Date: _September 17, 2007__ Permision to Advertise
Date: July 28, 2009
Advertisement Date: _April 6, 2009___ Contract Award
Change Order Approval
Award Date: _________
Contract Final Acceptance
Funds Budgeted (Funds Available)
FundingPrior Years2009Total
102 Fund$0$0$0
518 Fund, IS Contribution (Fiber Proportional share)$100,000$100,000
328 Fund, Portion of Signal Improvement budget$143,958
Muckleshoot Indian Tribe$300,000$300,000
King County$500,000$500,000
Federal Aid Funding$995,100$383,431$1,378,531
Public Works Trust Fund Phase 1B Only$161,571$28,179$189,750
CMAQ$290,000$290,000
Traffic Mitigation $51,812$26,800$78,612
Total$2,008,483$972,368$2,836,893
Estimated Cost (Funds Needed)
ActivityPrior Years2009Total
Phase 1A
Design Engineering In House Phase 1A$21,958$0$21,958
Design Engineering Consultant Phase 1A$297,640$0$297,640
IT Procurement Phase 1A$366,152$0$366,152
Construction Contract Phase 1A$960,466$0$960,466
Construction Engineering Phase 1A$32,990$0$32,990
Phase 1B
Design Engineering In House Phase 1B$1,071$20,000$21,071
Design Engineering Consultant Phase 1B$153,179$36,821$190,000
Permit PSE / WSDOT Costs$7,320$15,197$22,517
IT Procurement Phase 1B$167,707$20,000$187,707
Construction Bid Phase 1B$0$712,236$712,236
Construction Engineering In House Phase 1B$0$32,000$32,000
Construction Engineering (WSDOT) Phase 1B$0$7,500$7,500
Construction Contingency (10%)$71,224$71,224
Total$2,008,483$914,978$2,923,460
102 Arterial Street Budget
Prior Years2009Total
102 Funds Budgeted$2,008,483$728,410$2,736,893
102 Funds Needed$2,008,483$728,410$2,736,892
($0)($0)$0
(102 Fund Project Contingency)
$0$0$0
102 Funds Required
518 Information Services Budget
Prior Years2009Total
518 Funds Budgeted$0$100,000$100,000
518 Funds Needed$0$81,000$81,000
$0($19,000)($19,000)
(518 Fund Project Contingency)
$0$0$0
518 Funds Required
328 General Fund Budget
Prior Years2009Total
328 Funds Budgeted$0$143,958$143,958
328 Funds Needed$0$105,568$105,568
$0($38,390)($38,390)
(328 Fund Project Contingency)
$0$0$0
328 Funds Required
W0803-11A1 of 1
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