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AGENDA BILL APPROVAL FORM
~ WASHtNG7"ON
Agenda Subject: Amendment No. 1- Consultant Agreement No. AG-C- Date: August 10, 2009
350 '
Department: Attachments: Budget Impact: '
Public Works Scope Summary, Budget Status $ 0
Sheet
Administrative Recommendation:
City Council grant permission to enter into Amendment No. 1 to Consultant Agreement No. AG-C-350
with Parametrix, Inc. for design for Project No. CP0817 - 2009 Sewer and Storm Pump Station
Re lacement Project.
Background Summary:
The consultant is under contract to perform design services for the replacement and/or upgrade of two
sewer pump stations (Ellingson and Dogwood Sewer Pump Stations) and one stormwater pump station
(White River Stormwater Pump Station).
The original contract included preliminary and final design of the Dogwood and Ellingson Pump Stations
and an evaluation of the White River Stormwater Pump Station to determine what retrofitting or
replacement is necessary to meet current and future station demands.
The evaluation of the White River Stormwater Pump Station resulted in the following findings:
• pumps have lost 25% of their original capacity
• station does not meet current fire codes
• pumps cannot be easily accessed for maintenance because of overhead power lines
• station does not meet current safety codes and standards for accessibility and maintenance
• structure roof and doors are worn and have less than 5-years of functionality remaining
• station wet well and substructure are in good condition and have adequate capacity for re-use
From these findings, staff is recommending that the pump station be re-built as follows:
• utilize the current wet well and substructure with modified maintenance access points
• re-construct the above ground portion of the station, including the walls and roof
• replace the existing pumps with submersible pumps that can be easily accessed and removed for
future maintenance
• make modifications to the building layout to meet current fire codes
• replacing the existing generator
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport ❑ Finance p Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board SPublic Works O Legal ❑ Police
❑ Planning Comm. ❑ Other 0 Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wa ner Staff: Dowd
Meetin Date: : Au ust 17, 2009 Item Number: V.C.1
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AUBURN *MORE THAN YOU rMAGINED
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Agenda Subject: Amendment No. 1- Consultant Agreement No. AG- Date: August 10, 2009 '
C-350
The anticipated not to exceed amount for this amendment is $430,000 for the design services associated
with the White Mountain Trails Stormwater Pump Station and increases the agreement total to
$1,476,265.
W0817-2
A3.16.9, 04.8.1, CP0817
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AG-C-350 - 2009 Sewer and Storm Pump Station Replacement
City of Auburn
Amendment No. 1
Scope for Design, Survey, and Environmental Services - Summary
This Scope of Work is for an amendment to add final design of the White River Storm Pump Station to
the existing Scope of Work for the 2009 Sewer and Storm Pump Station Replacement. This scope
includes final design (including plans, specifications, and estimates), survey and base mapping,
architectural design, acoustical design, environmental documentation and permitting, utility
coordination, and bid phase support services.
Project Description
The existing scope for the 2009 Sewer and Storm Pump Station Replacement includes design services
for complete replacement of the Dogwood and Ellingson sanitary sewer pump stations and
preliminary evaluation of the White River storm pump station. The evaluation of the White River
storm pump station has been completed, and major refurbishment and upgrade of the pump station is
recommended. This amendment provides for final design of the recommended pump station
refurbishment and upgrade. The scope of work for this amendment includes ten tasks, each of which is
briefly described below.
Task 1: Project Management and Controls
This task will be continuous throughout the project duration, which is planned to be approximately 9
months. It will include the work necessary to set up and plan the design effort; monitor schedule,
scope, and budget; maintain communication and project coordination with the City; and close out the
project.
Task 2: Quality AssurancelQuality Control
This task provides for internal quality control reviews and quality assurance for all project deliverables
Quality control reviews will be performed after deliverables are assembled and before their submittal
to the City.
Task 3: Client Design Review Meetings and Workshops
This task includes meetings between Consultant staff and City staff at key milestones in the project.
These meetings provide a forum for open dialog between the City and the Consultant to discuss project
requirements and comments on project deliverables.
Task 4: Pump Station Design
This task includes civil, mechanical, structural, and electrical design engineering for the refurbishment
and upgrade of the pump station. Based on the recommendations from the evaluation of the White
River storm pump station, the Consultant will develop design submittals for the City at the 10%, 30%,
60%, 90%, and 100% milestones. As appropriate at each successive milestone, the Consultant will
develop and revise technical memoranda, plans, specifications, and cost estimates throughout the
design process, with the 100% submittal including bid-ready plans, specifications, and cost estimate.
2009 SEWER AND STORM PUMP STATION REPLACEMENT
CONSULTANT SCOPE OF WORK SUMMARY
W0817-26
PAGE 1 0F 2
Task 5: Survey
This task involves field survey to define the Ordinary High Water Mark of the White River adjacent to
the site, as well as minor modifications to the project base map generated under the original project
scope.
Task 6: Architectural Design ,
This task includes architectural design services for the pump station building, including floor and roof '
plan layout and building finishes. This effort will be performed by a subconsultant under the direction
of the Consultant, and will be incorporated in the design submittals at the milestones identified in
Task 4.
Task 7: Acoustical Design
This task includes acoustical design services for the pump station equipment and standby generator,
including establishment of baseline noise conditions and recommendations for mitigation of potential
construction noise impacts to residences located very close to the pump station. This effort will be
performed by a subconsultant under the direction of the Consultant, and will be incorporated in the
design submittals at the milestones identified in Task 4.
Task 8: Environmental and Permitting
This task includes documentation of existing environmental conditions and preparation of a mitigation
plan for compliance with City critical areas and land use requirements. This task also includes
preparation of Shoreline, Flood Hazard, and Building permit applications.
Task 9: Utility Coordination
This task includes coordination with the existing utility owners in the project area to identify and
resolve potential conflicts with the proposed improvements. T'he majority of the coordination for this
project will be with Puget Sound Energy, which maintains overhead power transmission lines passing
over the existing pump station building.
Task 10 - Bid Phase Services
This task includes assistance in addressing technical questions and requests for information which may
arise during the project bid phase. This effort will include written responses to contractor inquiries and
preparation of contract Addenda when necessary.
2009 SEWER AND STORM PUMP STATION REPLACEMENT
CONSULTANT SCOPE OF WORK SUMMARY
W0817-26
PAGE 2 OF 2
BUDGET STATUS SHEET
Project No: CP0817 Project Title: 2009 Sewer and Storm Replacement Project
~ Consultant Agreement
Initiation Date:12/15/2008 0 Permision to Advertise Date: August 11, 2009
Advertisement Date: 0 Contract Award
Award Date: Q Change Order Approval
~ Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Bud eted Funds Available
Funding 2009 2010 2011 Future Years Total
431 Fund - Sewer (2009 Pump Station Replacment) 750,000 750,000
431 Fund - Sewer (Ellingson) 1,500,000 1,500,000
431 Fund - Sewer (Dogwood) 1,100,000 100,000 1,200,000
432 Fund - Storm (2009 Pump Station Replacment) 500,000 500,000
432 Fund - Storm (White River) 1,500,000 1,500,000
Total 1,250,000 4,100,000 100,000 0 5,450,000
Estimated Cost Funds Needed
Activity 2009 2010 2011 Future Years Total
Design Engineering - City Costs 45,000 30,000 75,000
Design Engineering - Consultant Costs 989,938 515,000 1,504,938
Property Acquisition 15,000 15,000
Construction Estimate 2,841,000 767,000 3,608,000
Construction Contingency (15%) 427,000 115,000 542,000
Construction Engineering - City Costs 282,000 77,000 359,000
Construction Engineering - Consultant Costs 141,000 38,000 179,000
Total 1,049,938 4,236,000 997,000 0 6,282,938
431 Sewer Bud et Status
2009 2010 2011 Future Years Total
Funds Budgeted (750,000) (2,600,000) (100,000) 0 (3,450,000)
Funds Needed 750,000 2,336,000 450,000 3,536,000
Project Contingency 0 264,000 0 0 0
Funds Required 0 0 350,000 0 86,000
432 Storm Bud et Status
2009 2010 2011 Future Years Total
Funds Budgeted (500,000) (1,500,000) 0 0 (2,000,000)
Funds Needed 300,000 1,900,000 547,000 2,747,000
Project Contingency 200,000 0 0 0 0
Funds Required 0 400,000 547,000 0 747,000
in the Budget Status Sections indicates Money the City has available.
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