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HomeMy WebLinkAboutITEM III-C CITY OF AUBURN CITY OF PUBUC WORKS COMMITTEE ~k ~ , ' ' August 3, 2009 , M WASHINGTON DRAFT MINUTES 1. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:01 p.m. in Council Chambers, located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Sue Singer. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Engineering Aide Amber Mund, Street System Engineer Seth Wickstrom, Traffic Operations Engineer Scott Nutter, Project Engineer Leah Dunsdon, Water Quality Program Coordinator Chris Thorn, Assistant Planning Director Kevin Snyder, City Attorney Dan Heid, Assistant City Attorney Allison Stanhope, Water Utility Engineer Cynthia Lamothe, Storm Drainage Engineer Tim Carlaw, Transportation Planner/Grants Manager Chris Hankins, Construction Manager Larry Dahl, Principal Planner Elizabeth Chamberlain, Principal Planner Jeff Dixon, Network Communications Engineer Colin Schmalz, Parking Control Attendant Bob Young, Parking Control Attendant Andrew Bond, and Department Secretary Jennifer Rigsby. ' II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve the Public Works Committee minutes for date, July 20, 2009. Motion carried 3-0. B. APPROVE RIGHT-OF-WAY USE PERMIT NO. 09-20 FOR AUBURN GOOD OL' DAYS FESTIVAL AND FUN RUN Engineering Aide Mund answered questions asked by Member Singer about the time of the street closures. Mund stated the Fun Run registration and staging of the runners will begin at 3:00 p.m, and the run will start at 7:00 p.m. Assistant Direct/City Engineer Selle said the City can work with the applicant and close the areas of the street used for registration and staging at 3:00 p.m. and close the Fun Run route closer to the run start time. Mund answered questions asked by Member Singer regarding the availability of emergency access. Chairman Wagner asked if there is a complete street closure during the Fun Run. Engineering Aide Mund answered the streets are closed at the major intersections, E. Main Street and F Street, only during the race when runners are present. Page 1 Public Works Committee Minutes Auqust 3, 2009 DRAFT MINUTES Member Singer stated the Right-of-Way Use Permit application should have been submitted by the applicant sooner that the Monday prior to the event to allow the applicant to address the Committee's questions and concerns. Mayor Lewis agreed. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve Right-of-Way Use Permit No. 09-20 for Auburn Good OI' Days Festival and Fun Run. Motion carried 3-0. C. APPROVE RIGHT-OF-WAY USE PERMIT NO. 09-25 LOW INCOME HOUSING INSTITUTE AWNWGS Engineering Aide Mund stated the permit is a renewal for existing awnings and no new awnings are being installed. There were no questions from the Committee. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve Right-of-Way Use Permit No. 09-25 for Low Income Housing Institute Awnings. Motion carried 3-0. D. APPROVE RIGHT-OF-WAY-USE PERMIT NO. 09-26 LOW tNCOME HOUSING INSTITUTE BASEMENT VAULTS ' Chairman Wagner asked where the basement vaults are located. Engineering Aide Mund answered the vaults are underground and go into the Public Right-of-Way under the City's sidewalk. The Committee and staff discussed the necessity of the 5-year permit expiration date. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve Right-of-Way Use Permit No. 09-26 for Low Income Housing Institute Basement Vaults. Motion carried 3-0. E. PERMISSION TO INITIATE PROJECT NO. CP0918, 2009 ARTERIAL/COLLECTOR CRACK SEALPROJECT Chairman Wagner asked if the crack seal project is coordinated with the patching project. Street System Engineer Wickstrom answered the streets selected for crack sealing are different streets than those selected for patching. The streets included in the scope of the patching project will be sealed as part of that project. Mayor Lewis stated he was please with the large areas of the City that are included in the project. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee grant permission to initiate Project No. CP0918, 2009 Arterial/Collector Crack Seal Project. Motion carried 3-0. Page 2 Public Works Committee Minutes Auqust 3, 2009 DRAFT MINUTES F. ACCEPT PROJECT DESIGN (PRE-CONSTRUCTION ACTIVITIES), AS REQUIRED BY THE PUBLIC WORKS TRUST FUND, AND GRANT PERMISSION TO AWARD CONTRACT NO. 08-28 FOR PROJECT NO. C307B, CITYWIDE ITS - PHASE 16 TO SIGNAL ELECTRIC ON THEIR LOW BID OF $712,236.20 Traffic Operations Engineer Nutter responded to questions asked by Chairman Wagner regarding the traffic congestion on Auburn Way North, from SR18, during the evening commute. Nutter stated the congestion is tied into the State controlled signals at SR18 and additional cameras will allow staff to better watch the situation and see if there are any City signals that can be adjusted. Vice-Chair Cerino stated some of the backup on Auburn Way is caused by the downtown signals. Nutter said a lot of fihe signals downtown have been brought into the system and staff is now beginning to analyze the timing at those signals. Assistant Director/City Engineer Selle and Transportation Operations Engineer Nutter responded to questions asked by Chairman Wagner regarding the multiple uses for the cameras on Auburn Way North. Transportation Operations Engineer Nutter answered questions asked by Chairman Wagner about the increased size of the signal control cabinets. Assistant Director/City Engineer Selle spoke about the cabinets and effects they may have on sight distance. The Committee and staff reviewed the Budget Status Sheet. It was moved by Vice-Chair Cerino, seconded be Member Singer, that the Committee recommend Council accept project design, as required by the Public Works Trust Fund, and grant permission to award Contract No. 08-28 for Project No. C307B, Citywide ITS - Phase 1 B to Signal Electric. Motion carried 3-0. G. PERMISSION TO AWARD CONTRACT NO. 09-02 FOR PROJECT NO. CP0815, S 277r" STREET RECONSTRUCTION PROJECT PHASE II - MARY OLSON FARM IMPROVEMENTS TO BERNARD COMMERCIAL ON THEIR LOW BID OF $37,760.00 PLUS WASHINGTON STATE SALES TAX OF $3,587.20 FOR A TOTAL CONTRACT PRICE OF $41,347.20 Chairman Wagner asked why the project is going through the Public Works Committee and not the Planning and Community Development Committee. Project Engineer Dunsdon stated one of the reasons is because Public Works is managing the project for the Planning Department. Senior Project Engineer Helbig said another reason is because the funding for the project is coming from the Arterial Streets Fund. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council grant permission to award Contract No. 09-02 for Project No. CP0815, S 277tn Street Reconstruction Project Phase II - Mary Olson Farm Improvements to Bernard CommerciaL Motion carried 3-0. Page 3 Public Works Committee Minutes Auqust 3, 2009 DRAFT MINUTES H. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-374 WITH CAROLLO ENGINEERS FOR ENGiNEERING SERVICES FOR PROJECT NO. CP0909, ACADEMY AND LAKELAND HILLS BOOSTER PUMP STATIONS IMPROVEMENTS Water Utility Engineer Lamothe was present and answered questions asked by Chairman Wagner about the improvements being made in the Academy area. Lamothe stated the improvements are for the current Academy service area with provisions for the future. Lamothe spoke about potential sites for the pump station in the Academy area. Lamothe responded to questions asked by Chairman Wagner regarding the benefiting area of the Acaderny improvements. Lamothe responded to questions asked by Chairman Wagner regarding the need to provide 3,125 gpm fire flow in the Lakeland Hills project site. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Commitfee recommend Council grant permission to enter into Consultant Agreement No. AG-C-374 with Carollo Engineers for Project No. CP0909, Academy and Lakeland Hills Booster Pump Stations Improvements. Motion carried 3-0. 1. APPROVE CHANGE ORDER NO. 4 IN THE AMOUNT OF $136,938.00 TO CONTRACT NO. 05-17 WITH INTERWEST DEVELOPMENT FOR PROJECT NO. C504A, R STREET SE UTILITY IMPROVEMENTS Senior Project Engineer Helbig answered questions asked by Chairman Wagner regarding the street closures and traffic flow. Helbig reported work is currently being done at 17'h Street SE and traffic is being successfully managed. Wagner asked if there will be problems with traffic as the project crossed Auburn Way. Helbig answered the majority of the work will be required to be done at night to avoid problems. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council approve Change Order No. 4 to Contract No. 05-17 with Interwest Development for Project No. C504A, R Street SE Utility Improvements. Motion carried 3-0. III. ISSUES A. ORDINANCE NO. 6251 AMENDING SECTIONS 13.48.005, 13.48.010, 13.48.190; AND 13.48.210 OF THE AUBURN CITY CODE RELATING TO THE CITY'S STORM DRAINAGE UTILITY Water Quality Program Coordinator Thorn stated the sections of the City code included in Ordinance No. 6251 need to be amended to bring the code into compliance with the Phase II Municipal Storm Water Permit, i.e. NPDES II Permit. The changes are related to the discharge detection portion of the permit. Modifications are being made to the definitions and allowances are being made to the permissible non-stormwater discharges. Thorn answered questions asked by Vice-Chair Cerino regarding a study that was done by King County Metro and detecting cross-connections to the sewer system. Page 4 Public Works Committee Minutes Auqust 3, 2009 DRAFT MINUTES Water Quality Program Coordinator Thorn discussed Car Wash discharge enforcement and the City Car Wash Kit Program with the Committee. Thorn answered questions asked by Chairman Wagner about the operation of the Car Wash Kits. There are nine kits available and there are plans to better promote the program via the City website. Thorn discussed the coupon programs that are available for charity car wash fund raising. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council adopt Ordinance No. 6251. Motion carried 3-0. B. RESOLUTION NO. 4507 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A LOCAL AGENCY AGREEMENT BETWEEN THE CITY OF AUBURN AND WASHINGTON STATE DEPARTMENT OF TRANSPORTATION RELATING TO PROJECT NO. C207A, A STREET NW EXTENSION Senior Project Engineer Helbig answered questions asked by Chairman Wagner about the alignment of A Street NW. Helbig stated instead of having the roadway directly adjacent to the Post Office, staff has designed the road as such that it will not be necessary to acquire Right- of-Way from the Federal Government. Helbig reported the additional grant money will fund the shortfall that exists in the design budget and the remainder will be used to acquire Right-of-Way. There is currently an estimated shortfall of $2.8M for the entire project. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council adopt Resolution No. 4507. Motion carried 3-0. IV. DISCUSSION AND INFORMATION A. POPULATION AND EMPLOYMENT TARGETS Principal Planner Chamberlain distributed copies of letters from the City of Seattle and City of Auburn to the King County Executive regarding growth targets and copies of Auburn's Draft Housing Capacity Summary Table to Public Works staff and the Committee. Chamberlain reviewed the summary table with the Committee. Planning staff reanalyzed housing capacity in the Downtown Urban Center with the City's current zoning. Staff also analyzed the West Hill and Lea Hill annexation areas, which were not previously part of the 2007 Buildable Lands Report. The pipeline projects, included in the Housing Unit Capacity figures, are projects that are somewhere in the process of being reviewed. Also included in the analyses, are potential multi-family developments in C1 and C3 zones as well as EP and M1 zones. Chamberlain stated there were deductions in housing capacity for floodplains and for permit activity for the past two years. The total estimated housing unit capacity for the portion of the City in King County is between 11,174 and 11,449. Page 5 Public Works Committee Minutes Auaust 3, 2009 DRAFT MINUTES Principal Planner Chamberlain discussed the target ranges that were given to the City as staff has been working through the Targets Committee with the Suburban Cities Association. Chamberlain stated staff is working with Michael Huebner and Chandler Felt, the King County Demographer to determine what the targets are within other jurisdictions and how that will affect Auburn's targets. The remainder of the scheduled and the process that is being used to determine the targets will be reviewed at the August 10, 2009 Planning and Community Development Committee Meeting. The Management Planning Council is scheduled to meet September 15, 2009 to make recommendations on the targets to the King County Council. Principal Planner Chamberlain answered questions asked by Member Singer regarding the percentage of growth targeted for the next 30 years. Chamberlain discussed the Planning Period and the progress that has been made. Chairman Wagner asked what the Housing Unit Capacity for the Downtown Urban Center was in the 2006 Buildable Land Report and Chamberlain answered about 560. Chamberlain answered questions asked by Chairman Wagner about how the totals were calculated in the Urban Center on the Draft Housing Capacity Summary Table and building height. Chairman Wagner stated his primary concern is the cost of utility improvements that will be needed in the Urban Center. Member Singer spoke about the plan to concentrate population density in the Downtown Area and the zoning that will be needed in the area near the hospital. The Committee discussed the role of the Public Works Committee in making recommendations in regard to public utilities. Mayor Lewis spoke about the cost of improving utilities in focused compact areas versus spread throughout the City. Principle Planner Chamberlain answered questions asked by Chairman Wagner regarding the definition of Urban according to the Growth Management Act. Member Singer recommended staff share population information with the school district. The Committee discussed how the utility rate increases are based on population growth targets. The Committee and Mayor Lewis discussed how the Muckleshoot Indian Tribe's development may affect population growth targets. - Mayor Lewis spoke about the opportunity to spread the population density in the Downtown area upon the completion of the I Street corridor that may be created. B. RESOLUTION NO. 4508 DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND AUTHORIZING THEIR DISPOSAL City Attorney Heid stated Resolution No. 4508 is seeking to identify a vehicle that was seized by the Police Department in a drug forfeiture and also deem the vehicle as surplus because there is a potential claim to the property to be purchased at fair market value. The Committee supports adoption of Resolution No. 4508. Page 6 Public Works Committee Minutes Auqust 3, 2009 DRAFT MINUTES C. ORDINANCE NO. 6211 WHICH AMENDED SECTIONS 10.36.120, 10.36.160, 10.36.170, 10.36.240, AND 10.36.270 OF THE AUBURN CITY CODE RELATING TO PARKING IN RESIDENTIAL ZONES Transportation Planner/Grants Manager Hankins explained to the Committee why Ordinance No. 6211 and Ordinance No. 6247 are being discussed separately. There was discussion regarding the difference between planting strips, where there is a curb present, and street shoulders, where there is no curb present. This Ordinance relates to planting strips, not street shoulders. The Committee reviewed the concerns related to parking on planting strips outlined in the memo provided by Hankins. Assistant Director/City Engineer responded to a question asked by Chairman Wagner regarding the potential impacts to street trees and other landscaping located in planting strips. Chairman Wagner stated storm drainage impacts are a definite concern if improvements were made to a planting strip for parking. Selle said staff is recommending the low impact development type solutions that do not have a storm drainage runoff and therefore the storm drainage runoff issues will be taken care of with the actual treatment that will be used on the planting strip to allow parking. Chairman Wagner asked if during the test period, there were problems with people driving over vertical curb in order to park. Transpo.rtation Planner/Grants Manager Hankins reported there were. Vice-Chair Cerino commented some curbs are less than 6 inches in height and are easily driven over. The committee stated that driving over a vertical curb should not be allowed. The Committee considered potential impacts to utilities. The Committee reviewed the list of potential requirements suggested by staff. Using L Street as an example, Vice-Chair Cerino spoke about the need for parking along streets with rolled curbs, and also pointed out that sometimes the only purpose of the rolled curb is to prevent storm runoff from reaching property and not to prevent parking. : Chairman Wagner suggested replacing the term "mountable curb" with one that provides moee definition. Mayor Lewis reviewed the streets in the City where there are rolled curbs. Director powdy stated it would not matter if there is a rolled curb or not if there is not an 8 feet width to allow for parking. Assistant Director/City Engineer Selle pointed out there are very few areas in the City which have a curb than one can drive over and the 8 foot width for parking. The Committee agreed the second requirement acceptable if "mountable curb" is better defined. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner regarding the difficulty of identifying planting strips with utility issues, which would cause the areas to be ineligible for parking. Chairman Wagner asked about the utilities in areas where there is gravel parking or parking on the shoulder of the roadway. Selle responded if there was a problem in an area along the roadway shoulder, staff would take action to restrict parking in that specific area. Ordinance No. 6211 applies to parking on landscape/planting sfrips. The Committee discussed the importance of neighborhood support and the difficulties that can occur when requiring an owner/resident to collect from their neighbors a positive petition of 60%. It was decided that they did not want to incorporate such a policy. Page 7 Public Works Committee Minutes Auaust 3, 2009 DRAFT MINUTES The Committee reviewed the proposed improvements for parking. Assistant Director/City Engineer Selle stated residents would not be able to pave the landscape strip with impervious material because of increased storm wate,r runoff or use gravel because of gravel being scattered onto the street causing increased pavement wear. Acceptable materials included pervious asphalt, pervious concrete, pervious pavers, and grasscrete. Member Singer asked why grass would not be allowed. Selle answered there may be problems with the grass dying or being turned into mud after heavy use. Mayor Lewis stated he is in favor of offering low impact alternatives such as those suggested by staff. The Committee and discussed the minimum length requirement of 30 feet. The committee discussed allowing driveway width, or some portion of that width, to be included in the 30 foot requirement. Staff answered questions asked by Member Singer regarding the cost of the permit. After some discussion the Committee suggested staff use the lowest fee allowed for Construction Permits until the City could perform its annual fee update. The Committee reviewed the cost comparison estimate for planting strip paving materials, reiterating that this Ordinance is not concerned with street shoulders D. ORDINANCE NO. 6247 AMENDING SECTIONS 10.36.020, 10.36.175, 10.36.205, 10.36.240, 10.36.255, 10.36.262, 10.36.265, 10.36.268, 10.36.270 AND 10.36.350 OF THE AUBURN CITY CODE, RELATING TO STOPPING, STANDING, AND PARKING Following review of section 10 amendment to City Code, 10.36.270, Prohibited parking places, item 10, Chairman Wagner asked why parking on planting strips would not be allowed on the Valley Floor. City Attorney Heid answered parking would be allowed until October 31, 2009 according to the language in the amendment. Heid stated input was received from several Council Members, their primary concern being not to take parking options away from the Lea Hill and West Hill areas. The permission to park in the planting strips was also extended from August 2009 to October 2009. The Committee discussed the difference between the shoulders of the roadway that are used for parking and the planting strips. Mayor Lewis pointed out that Ordinance No. 6247 currently defines the roadway shoulders, such as those on Lea Hill and West Hill, as planting strips. The Committee asked why shoulders could not be redefined, distinguishing them from the planting strips. Assistant Director/City Engineer Selle responded now that there is policy for parking on planting strips, City code can be changed to go along with the policy. The issue of the shoulder area can be a separate policy and code can then be changed accordingly. City Attorney Heid suggested removing Section 10 and bringing to Council a revision of section 10.36.270 with the same language that is being using in the proposed landscape strip proposal. Heid stated Section 9 of the ordinance and Section 10 of the ordinance both amend 1036.270 and both amendments are not necessary. Heid continued, the extension date in Section 10 is not needed because 10.36.270, as amended in Section 9, would remain effective until the adoption of the revised 10.36.270, with the landscape parking language, by Council. The parking in landscape strips would continue to be allowed until the ordinance is replaced. Parking Control Attendant Bond answered questions asked byMayor Lewis regarding ticketing and parking on the roadway shoulder. Bond stated parking on the shoulder is allowed. Page 8 Public Works Committee Minutes Auqust 3, 2009 DRAFT MINUTES The Committee and City Attorney Heid discussed the need for a better definition of Planting Strip, citing_page 2, item 8, of the ordinance. Chairman Wagner and City Attorney Heid discussed the changes that needed to made to the ordinance in order to bring it forward to City Council Meeting. Chairman Wagner requested the ordinance be further reviewed and brought to the next Public Works Committee Meeting for discussion. Ordinance 6247 contains several amendments to Section 10 of the City Code, such as parking in handicapped spaces, amendments that are not related to planting strip parking. These amendments need to be made promptly so the Committee agreed that the Ordinance should move forward to the City Council this evening. Planting strip parking still needs to be clarified in future amendments to Section 10. CONTINUED DISCUSSION City Attorney Heid distributed a revised version of Ordinance No. 6247. Heid stated Section 10 was removed and that 10.36.270 lists things that are prohibited in terms of parking but the ordinance does not preclude Council from amending 10.36.270 as soon as the language for landscape strip parking, previously discussed, can be added. The Committee reviewed the revised ordinance. E. DRAFT COMPREHENSIVE WATER PLAN Water Utility Engineer Lamothe provided the Committee with an update on the status of the Draft Comprehensive Water Plan. Lamothe reported the draft was taken to both the Public Works Committee and the Planning and Community Development Committee for comment. The comments have been incorporated into the plan, creating a final draft. The SEPA checklist has been submitted to the Planning Department. Staff is anticipating a determination of non- significance on Thursday, August 6, 2009 and at that time the draft document will be made available for public review. An open house is tentatively scheduled for August 18, 2009. Chairman Wagner asked how the public is educated about the plan prior to the open house. Lamothe answered that the Planning Department is handling the open house and she would need to consult with them on public outreach methods. Lamothe answered questions regarding the availability of maps that highlight the project locations. Lamothe stated there is a meeting scheduled with the Planning Department and all Utility Engineers to discuss the materials that will be available at the open house and how those materials will be displayed. The final draft will be distributed to Council Members at the end of September for review and then the draft will be brought back to the Committee for permission to submit the plan to the Department of Health for review. Assistant Director/City Engineer Selle and Mayor Lewis answered questions asked by Member Singer regarding landlords overcharging tenants for water. Water Utility Engineer Lamothe responded questions asked by Chairman Wagner regarding master meters. Staff was requested to review the statements in the plan that refer to the Budget as a defining document. Page 9 Public Works Committee Minutes Auaust 3, 2009 DRAFT MINUTES Assistant Planning Director Snyder discussed the regulations that relate to third-party water billing. Lamothe stated there are several issues regarding the comprehensive plan that will be brought to the Committee of the Whole for discussion, such as, discussion on reservoirs and discussion on fire flows. Water Utility Engineer Lamothe distributed copies of the Water. Shortage Contingency Plan to the Committee. It will be added as an appendix to the Comprehensive Water Plan. The Committee and staff discussed how the public is notified of the stage of water shortage the City is at. Utilities Engineer Repp recommended that utility staff prepare water conservation notifications and have the message distributed by the City Communications/Multimedia Department. The Communication/Multimedia is capable of delivering messages to a wide audience. Director powdy responded to questions asked by Chairman Wagner about why the Water Shortage Contingency Plan needs to be included in the Comprehensive Water Plan since it is an administrative action, not legislative. Dowdy stated the City is required to have a conservation element in the plan the Water Shortage Contingency Plan demonstrates how conservation is implemented. F. CODE REVISIONS 12.04, 13.40 RELATED TO REQUIRED PUBLIC IMPROVEMENTS AND STANDARDS Assistant Director/City Engineer Selle stated the code revisions to 12.04 included a distinction between Planning Design Standards, Engineering Design Standards, and Engineering Construction Standards. Selle answered questions asked by Chairman Wagner regarding the authority to grant deviations in the Design Standards and the development of, and amendments to, the Construction Standards. Chairman Wagner recommended the "manual" referenced in item 3 be given a specific name. Selle stated in 13.40, transportation was added and sanitary sewer and storm sewer were separated. G. CODE REVISIONS 13.32, 13.36 RELATED TO UNDERGROUNDING OF AERIAL UTILITIES Assistant Director/City Engineer Selle stated a broad rewrite of the code was done to provide clarity. Chairman Wagner suggested a definition be provided of the term "programmed" in section 10.32A.120, item 1 and also a definition of "close proximity" in item 3.a. Assistant Director/City Engineer Selle discussed the reason why economic difficulties were not considered in the deferral of underground distribution facilities. Selle answered questions asked by Chairman Wagner regarding the appeal process. Page 10 Public Works Committee Minutes Auqust 3, 2009 DRAFT MINUTES H. CODE UPDATE PROJECT - DESIGN STANDARDS 10.17.4 - Area of Circulation Plan Chairman Wagner requested additional work be done on defining what is included in such a Plan, to include more words that address vehicle, bicycle and pedestrian circulation and less numeric data such as that used in conventional traffic impact studies focusing on AM and/or PM peak traffic counts and large studies of vehicle turning movements It is not intended to necessarily be an additional permit requirement, at the discretion of the City Engineer and the Planning Director. It may replace conventional traffic impact analysis in some cases. Something similar to a SEPA (State Environmental Protection Act) checklist was suggested as an approach that is more word-oriented as opposed to being largely numeric. ' Chairman Wagner requested the sections regarding transit stops be taking to the Transportation, Transit, and Trails Committee for review and comment. 1. CAPITAL PROJECT STATUS REPORT Item 14 - CP0819 - Mill Creek/Peaslev Canyon Culvert Replacement: Director powdy reported why the City is responsible for the culvert replacement rather than the State. Assistant Director/City Engineer Selle stated staff is trying to get the project out to bid this year subject to a number of agency approvals. Item 17 - C201A - M Street Grade Separation: Senior Project Engineer Helbig verified the increase in grant funds for the project. Helbig distributed the current and upcoming road closures to the Committee. Helbig reported the M Street closure from 4th Street NE to 6'h Street started on August 3rd and there are currently no significant issues. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:48 p.m. Approved this day of , 2009. Rich Wagner Jennifer Rigsby Chairman Public Works Department Secretary Page 11