HomeMy WebLinkAbout07-20-2009
C[TY OF *
FINANCE COMMITTEE
* WASHINGTON
JULY 20, 2009
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Chair Backus, Vice Chair Bill Peloza and Member, Lynn
Norman were present. Present during the meeting were Mayor Peter B.
Lewis, City Attorney Daniel B. Heid, Chief of Police Jim Kelly, Finance
Director Shelley Coleman, Grant Writer Michael Wilson, and City Clerk '
Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the July 6, 2009 Finance Committee meeting.
Vice Chair Peloza moved and Member Norman seconded to
approve the July 6, 2009 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
Committee members reviewed the consent items after Item No. IV.B.2.
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 386976 through 387391 in the
amount of $4,232,016.09 and a wire transfer in the amount
of $4,904.00 and dated July 20, 2009.
2. Payroll
F4.9.2
Payroll check numbers 526863 to 526967 in the amount of
$816,329.21 and electronic deposit transmissions in the
amount of $1,146,275.51 for a grand total of $1,962,604.72
for the pay period covering July 2, 2009 to July 15, 2009.
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Finance Committee Minutes Julv 20, 2009
Committee members reviewed the consent items and briefly
discussed claim vouchers 387092, 387104, 387177, and 387047.
Vice Chair Peloza moved and Member Norman seconded to
approve the consent items. ,
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6246
F3.22
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6215, the 2009-2010
Biennial Budget Ordinance as amended by Ordinance No.
6226 authorizing amendment to the City of Auburn 2009-
2010 budget as set forth in Schedule "A"
Committee members reviewed Ordinance No. 6246.
Vice Chair Peloza moved and Member Norman seconded to
approve and forward Ordinance No. 6246 to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolutions
1. Resolution No. 4504
F5.2.15 '
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to accept grant funds
from the Washington State Department of Transportation
Aviation Division in the amount of Thirty Nine Thousand Five !
Hundred Dollars ($39,500.00) which represents 2'/2% match
of funds needed for Phase II of the Taxiway Alterations and
Improvements Project
Committee members reviewed Resolution No. 4504.
Vice Chair Peloza moved and Member Norman seconded to
approve and forward Resolution No. 4504 to the full Council.
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Finance Committee Minutes Julv 20, 2009
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Resolution No. 4505 :
F4.7 '
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the transfer of funds for the
purpose of making a loan or loans from the Capital Projects
Fund to the Airport Fund for up to a 120 day period of time
Committee members reviewed Resolution No. 4505.
Vice Chair Peloza moved and Member Norman seconded to
approve and forward Resolution No. 4505 to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS A. Resolution No. 4503
A3.16.8, 01.7
A Resolution of the City Council of the City of Auburn, Washington,
approving the Proceeds Distribution and Hold Harmless Agreement
befinreen the City of Auburn and the City of Bellevue regarding the
cities' Jail Services Agreement
Chief Kelly presented Resolution 4503 for discussion. The
Resolution was previously reviewed by the Municipal Services
Committee. The Agreement sets out the distribution ofi the
proceeds from the sale of property that was acquired by JAG cities
through negotiation of the Jail Services Agreement with King
County in 2002 The City of Bellevue was designated the lead
agency for disposing of the property, and the property was recently
sold for $13.1 million.
Chief Kelly stated that all JAG cities that are part of SCORE are
reinvesting the proceeds in the SCORE facility.
B. Community and Activity Center Projects Strategic and
Financial Plans
04.4.13
City Council approve the Community Center and Activity Center
Projects Strategic Plan and Financial Plan.
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Finance Committee Minutes July 20, 2009
Committee members reviewed the Community Center and Activity
Center Projects Strategic Plan and Financial Overview. Grant
Writer Michael Wilson stated that the budget to complete the
project is $11.2 million. Committee members discussed the
potential need for additional parking should the street be vacated
for the Housing Authority's project.
Mr. Wilson briefly reviewed the project's financial overview: He
noted that the City may be able to obtain $3 million in New Market
Tax Credit Structured Finance. Also, projected revenues include a
Community Development Block Grant loan in the amount of
$2,050,000 which would be repaid through the annual CDBG
allocation. The City is also pursuing a 50/50 partnership with the
Boys and Girls Club. Mr. Wilson stated that the partnership with
the Boys and Girls Club and the CDBG loan are critical to the City's
ability to issue New Market Tax Credit financing.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:55 p.m.
APPROVED THE =J>rL DAY OF AUGUST 2009.
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Nancy c us, Chair Danielle Daskam, City Clerk
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