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Home My WebLink AboutITEM II-B AGENDA BILL APPROVAL FORM Agenda Subject:Date: Amendment No. 1 - Consultant Agreement No. AG-C- August 10, 2009 350 Department:Attachments: Budget Impact: Public WorksScope Summary, Budget Status $ 0 Sheet Administrative Recommendation: City Council grant permission to enter into Amendment No. 1 to Consultant Agreement No. AG-C-350 with Parametrix, Inc. for design for Project No. CP0817 – 2009 Sewer and Storm Pump Station Replacement Project. Background Summary: The consultant is under contract to perform design services for the replacement and/or upgrade of two sewer pump stations (Ellingson and Dogwood Sewer Pump Stations) and one stormwater pump station (White River Stormwater Pump Station). The original contract included preliminary and final design of the Dogwood and Ellingson Pump Stations and an evaluation of the White River Stormwater Pump Station to determine what retrofitting or replacement is necessary to meet current and future station demands. The evaluation of the White River Stormwater Pump Station resulted in the following findings: • pumps have lost 25% of their original capacity • station does not meet current fire codes • pumps cannot be easily accessed for maintenance because of overhead power lines • station does not meet current safety codes and standards for accessibility and maintenance • structure roof and doors are worn and have less than 5-years of functionality remaining • station wet well and substructure are in good condition and have adequate capacity for re-use From these findings, staff is recommending that the pump station be re-built as follows: • utilize the current wet well and substructure with modified maintenance access points • re-construct the above ground portion of the station, including the walls and roof • replace the existing pumps with submersible pumps that can be easily accessed and removed for future maintenance • make modifications to the building layout to meet current fire codes • replacing the existing generator The anticipated not to exceed amount for this amendment is $430,000 for the design services associated with the White Mountain Trails Stormwater Pump Station and increases the agreement total to $1,476,265. W0817-2 Reviewed by Council & Committees:Reviewed by Departments & Divisions: Arts Commission COUNCIL COMMITTEES: Building M&O Airport Finance Cemetery Mayor Hearing Examiner Municipal Serv. Finance Parks Human Services Planning & CD Fire Planning Park Board Public Works LegalPolice Planning Comm. OtherPublic Works Human Resources Agenda Subject: Date: Amendment No. 1 - Consultant Agreement No. AG-August 10, 2009 C-350 Action: Committee Approval: Yes No Council Approval: Yes No Call for Public Hearing ___/___/____ Referred to _________________________________ Until ____/___/____ Tabled ______________________________________ Until ___/___/____ Councilmember: Staff: Wagner Dowdy Meeting Date: Item Number: : August 17, 2009 2 of 2 Page BUDGET STATUS SHEET Project No: CP0817Project Title: 2009 Sewer and Storm Replacement Project . Consultant Agreement Permision to Advertise Initiation Date:12/15/2008Date: August 11, 2009 Contract Award Advertisement Date: Change Order Approval Award Date: Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) 200920102011Future YearsTotal Funding 431 Fund - Sewer (2009 Pump Station Replacment)750,000 750,000 431 Fund - Sewer (Ellingson)1,500,000 1,500,000 431 Fund - Sewer (Dogwood)1,100,000 100,000 1,200,000 432 Fund - Storm (2009 Pump Station Replacment)500,000 500,000 432 Fund - Storm (White River)1,500,000 1,500,000 Total1,250,0004,100,000100,00005,450,000 Estimated Cost (Funds Needed) 200920102011Future Years ActivityTotal Design Engineering - City Costs45,00030,00075,000 1,504,938 Design Engineering - Consultant Costs989,938515,000 15,000 Property Acquisition15,000 3,608,000 Construction Estimate2,841,000767,000 542,000 Construction Contingency (15%)427,000115,000 359,000 Construction Engineering - City Costs282,00077,000 179,000 Construction Engineering - Consultant Costs141,00038,000 Total1,049,9384,236,000997,00006,282,938 431 Sewer Budget Status 20092010Future Years 2011Total Funds Budgeted(750,000)(2,600,000)(100,000)0(3,450,000) Funds Needed750,0002,336,000450,0003,536,000 0(264,000)000 Project Contingency 00350,000086,000 Funds Required 432 Storm Budget Status 20092010Future Years 2011Total Funds Budgeted(500,000)(1,500,000)00(2,000,000) Funds Needed300,0001,900,000547,0002,747,000 (200,000)0000 Project Contingency 0400,000547,0000747,000 Funds Required * ( # ) in the Budget Status Sections indicates Money the City has available. W0817-2A1 of 1 AG-C-350 – 2009 Sewer and Storm Pump Station Replacement City of Auburn Amendment No. 1 Scope for Design, Survey, and Environmental Services - Summary Ì¸· Í½±°» ±º É±®µ · º±® ¿² ¿³»²¼³»²¬ ¬± ¿¼¼ º·²¿´ ¼»·¹² ±º ¬¸» É¸·¬» Î·ª»® Í¬±®³ Ð«³° Í¬¿¬·±² ¬± ¬¸» »¨·¬·²¹ Í½±°» ±º É±®µ º±® ¬¸» îððç Í»©»® ¿²¼ Í¬±®³ Ð«³° Í¬¿¬·±² Î»°´¿½»³»²¬ò Ì¸· ½±°» ·²½´«¼» º·²¿´ ¼»·¹² ø·²½´«¼·²¹ °´¿²ô °»½·º·½¿¬·±²ô ¿²¼ »¬·³¿¬»÷ô «®ª»§ ¿²¼ ¾¿» ³¿°°·²¹ô ¿®½¸·¬»½¬«®¿´ ¼»·¹²ô ¿½±«¬·½¿´ ¼»·¹²ô »²ª·®±²³»²¬¿´ ¼±½«³»²¬¿¬·±² ¿²¼ °»®³·¬¬·²¹ô «¬·´·¬§ ½±±®¼·²¿¬·±²ô ¿²¼ ¾·¼ °¸¿» «°°±®¬ »®ª·½»ò Project Description Ì¸» »¨·¬·²¹ ½±°» º±® ¬¸» îððç Í»©»® ¿²¼ Í¬±®³ Ð«³° Í¬¿¬·±² Î»°´¿½»³»²¬ ·²½´«¼» ¼»·¹² »®ª·½» º±® ½±³°´»¬» ®»°´¿½»³»²¬ ±º ¬¸» Ü±¹©±±¼ ¿²¼ Û´´·²¹±² ¿²·¬¿®§ »©»® °«³° ¬¿¬·±² ¿²¼ °®»´·³·²¿®§ »ª¿´«¿¬·±² ±º ¬¸» É¸·¬» Î·ª»® ¬±®³ °«³° ¬¿¬·±²ò Ì¸» »ª¿´«¿¬·±² ±º ¬¸» É¸·¬» Î·ª»® ¬±®³ °«³° ¬¿¬·±² ¸¿ ¾»»² ½±³°´»¬»¼ô ¿²¼ ³¿¶±® ®»º«®¾·¸³»²¬ ¿²¼ «°¹®¿¼» ±º ¬¸» °«³° ¬¿¬·±² · ®»½±³³»²¼»¼ò Ì¸· ¿³»²¼³»²¬ °®±ª·¼» º±® º·²¿´ ¼»·¹² ±º ¬¸» ®»½±³³»²¼»¼ °«³° ¬¿¬·±² ®»º«®¾·¸³»²¬ ¿²¼ «°¹®¿¼»ò Ì¸» ½±°» ±º ©±®µ º±® ¬¸· ¿³»²¼³»²¬ ·²½´«¼» ¬»² ¬¿µô »¿½¸ ±º ©¸·½¸ · ¾®·»º´§ ¼»½®·¾»¼ ¾»´±©ò Task 1: Project Management and Controls Ì¸· ¬¿µ ©·´´ ¾» ½±²¬·²«±« ¬¸®±«¹¸±«¬ ¬¸» °®±¶»½¬ ¼«®¿¬·±²ô ©¸·½¸ · °´¿²²»¼ ¬± ¾» ¿°°®±¨·³¿¬»´§ ç ³±²¬¸ò ×¬ ©·´´ ·²½´«¼» ¬¸» ©±®µ ²»½»¿®§ ¬± »¬ «° ¿²¼ °´¿² ¬¸» ¼»·¹² »ºº±®¬å ³±²·¬±® ½¸»¼«´»ô ½±°»ô ¿²¼ ¾«¼¹»¬å ³¿·²¬¿·² ½±³³«²·½¿¬·±² ¿²¼ °®±¶»½¬ ½±±®¼·²¿¬·±² ©·¬¸ ¬¸» Ý·¬§å ¿²¼ ½´±» ±«¬ ¬¸» °®±¶»½¬ò Task 2: Quality Assurance/Quality Control Ì¸· ¬¿µ °®±ª·¼» º±® ·²¬»®²¿´ ¯«¿´·¬§ ½±²¬®±´ ®»ª·»© ¿²¼ ¯«¿´·¬§ ¿«®¿²½» º±® ¿´´ °®±¶»½¬ ¼»´·ª»®¿¾´» Ï«¿´·¬§ ½±²¬®±´ ®»ª·»© ©·´´ ¾» °»®º±®³»¼ ¿º¬»® ¼»´·ª»®¿¾´» ¿®» ¿»³¾´»¼ ¿²¼ ¾»º±®» ¬¸»·® «¾³·¬¬¿´ ¬± ¬¸» Ý·¬§ò Task 3: Client Design Review Meetings and Workshops Ì¸· ¬¿µ ·²½´«¼» ³»»¬·²¹ ¾»¬©»»² Ý±²«´¬¿²¬ ¬¿ºº ¿²¼ Ý·¬§ ¬¿ºº ¿¬ µ»§ ³·´»¬±²» ·² ¬¸» °®±¶»½¬ò Ì¸»» ³»»¬·²¹ °®±ª·¼» ¿ º±®«³ º±® ±°»² ¼·¿´±¹ ¾»¬©»»² ¬¸» Ý·¬§ ¿²¼ ¬¸» Ý±²«´¬¿²¬ ¬± ¼·½« °®±¶»½¬ ®»¯«·®»³»²¬ ¿²¼ ½±³³»²¬ ±² °®±¶»½¬ ¼»´·ª»®¿¾´»ò Task 4: Pump Station Design Ì¸· ¬¿µ ·²½´«¼» ½·ª·´ô ³»½¸¿²·½¿´ô ¬®«½¬«®¿´ô ¿²¼ »´»½¬®·½¿´ ¼»·¹² »²¹·²»»®·²¹ º±® ¬¸» ®»º«®¾·¸³»²¬ ¿²¼ «°¹®¿¼» ±º ¬¸» °«³° ¬¿¬·±²ò Þ¿»¼ ±² ¬¸» ®»½±³³»²¼¿¬·±² º®±³ ¬¸» »ª¿´«¿¬·±² ±º ¬¸» É¸·¬» Î·ª»® ¬±®³ °«³° ¬¿¬·±²ô ¬¸» Ý±²«´¬¿²¬ ©·´´ ¼»ª»´±° ¼»·¹² «¾³·¬¬¿´ º±® ¬¸» Ý·¬§ ¿¬ ¬¸» ïðûô íðûô êðûô çðûô ¿²¼ ïððû ³·´»¬±²»ò ß ¿°°®±°®·¿¬» ¿¬ »¿½¸ «½½»·ª» ³·´»¬±²»ô ¬¸» Ý±²«´¬¿²¬ ©·´´ ¼»ª»´±° ¿²¼ ®»ª·» ¬»½¸²·½¿´ ³»³±®¿²¼¿ô °´¿²ô °»½·º·½¿¬·±²ô ¿²¼ ½±¬ »¬·³¿¬» ¬¸®±«¹¸±«¬ ¬¸» ¼»·¹² °®±½»ô ©·¬¸ ¬¸» ïððû «¾³·¬¬¿´ ·²½´«¼·²¹ ¾·¼ó®»¿¼§ °´¿²ô °»½·º·½¿¬·±²ô ¿²¼ ½±¬ »¬·³¿¬»ò 2009 SEWER AND STORM PUMP STATION REPLACEMENT CONSULTANT SCOPE OF WORK SUMMARY W0817-2B PAGE 1 OF 2 Task 5: Survey Ì¸· ¬¿µ ·²ª±´ª» º·»´¼ «®ª»§ ¬± ¼»º·²» ¬¸» Ñ®¼·²¿®§ Ø·¹¸ É¿¬»® Ó¿®µ ±º ¬¸» É¸·¬» Î·ª»® ¿¼¶¿½»²¬ ¬± ¬¸» ·¬»ô ¿ ©»´´ ¿ ³·²±® ³±¼·º·½¿¬·±² ¬± ¬¸» °®±¶»½¬ ¾¿» ³¿° ¹»²»®¿¬»¼ «²¼»® ¬¸» ±®·¹·²¿´ °®±¶»½¬ ½±°»ò Task 6: Architectural Design Ì¸· ¬¿µ ·²½´«¼» ¿®½¸·¬»½¬«®¿´ ¼»·¹² »®ª·½» º±® ¬¸» °«³° ¬¿¬·±² ¾«·´¼·²¹ô ·²½´«¼·²¹ º´±±® ¿²¼ ®±±º °´¿² ´¿§±«¬ ¿²¼ ¾«·´¼·²¹ º·²·¸»ò Ì¸· »ºº±®¬ ©·´´ ¾» °»®º±®³»¼ ¾§ ¿ «¾½±²«´¬¿²¬ «²¼»® ¬¸» ¼·®»½¬·±² ±º ¬¸» Ý±²«´¬¿²¬ô ¿²¼ ©·´´ ¾» ·²½±®°±®¿¬»¼ ·² ¬¸» ¼»·¹² «¾³·¬¬¿´ ¿¬ ¬¸» ³·´»¬±²» ·¼»²¬·º·»¼ ·² Ì¿µ ìò Task 7: Acoustical Design Ì¸· ¬¿µ ·²½´«¼» ¿½±«¬·½¿´ ¼»·¹² »®ª·½» º±® ¬¸» °«³° ¬¿¬·±² »¯«·°³»²¬ ¿²¼ ¬¿²¼¾§ ¹»²»®¿¬±®ô ·²½´«¼·²¹ »¬¿¾´·¸³»²¬ ±º ¾¿»´·²» ²±·» ½±²¼·¬·±² ¿²¼ ®»½±³³»²¼¿¬·±² º±® ³·¬·¹¿¬·±² ±º °±¬»²¬·¿´ ½±²¬®«½¬·±² ²±·» ·³°¿½¬ ¬± ®»·¼»²½» ´±½¿¬»¼ ª»®§ ½´±» ¬± ¬¸» °«³° ¬¿¬·±²ò Ì¸· »ºº±®¬ ©·´´ ¾» °»®º±®³»¼ ¾§ ¿ «¾½±²«´¬¿²¬ «²¼»® ¬¸» ¼·®»½¬·±² ±º ¬¸» Ý±²«´¬¿²¬ô ¿²¼ ©·´´ ¾» ·²½±®°±®¿¬»¼ ·² ¬¸» ¼»·¹² «¾³·¬¬¿´ ¿¬ ¬¸» ³·´»¬±²» ·¼»²¬·º·»¼ ·² Ì¿µ ìò Task 8: Environmental and Permitting Ì¸· ¬¿µ ·²½´«¼» ¼±½«³»²¬¿¬·±² ±º »¨·¬·²¹ »²ª·®±²³»²¬¿´ ½±²¼·¬·±² ¿²¼ °®»°¿®¿¬·±² ±º ¿ ³·¬·¹¿¬·±² °´¿² º±® ½±³°´·¿²½» ©·¬¸ Ý·¬§ ½®·¬·½¿´ ¿®»¿ ¿²¼ ´¿²¼ «» ®»¯«·®»³»²¬ò Ì¸· ¬¿µ ¿´± ·²½´«¼» °®»°¿®¿¬·±² ±º Í¸±®»´·²»ô Ú´±±¼ Ø¿¦¿®¼ô ¿²¼ Þ«·´¼·²¹ °»®³·¬ ¿°°´·½¿¬·±²ò Task 9: Utility Coordination Ì¸· ¬¿µ ·²½´«¼» ½±±®¼·²¿¬·±² ©·¬¸ ¬¸» »¨·¬·²¹ «¬·´·¬§ ±©²»® ·² ¬¸» °®±¶»½¬ ¿®»¿ ¬± ·¼»²¬·º§ ¿²¼ ®»±´ª» °±¬»²¬·¿´ ½±²º´·½¬ ©·¬¸ ¬¸» °®±°±»¼ ·³°®±ª»³»²¬ò Ì¸» ³¿¶±®·¬§ ±º ¬¸» ½±±®¼·²¿¬·±² º±® ¬¸· °®±¶»½¬ ©·´´ ¾» ©·¬¸ Ð«¹»¬ Í±«²¼ Û²»®¹§ô ©¸·½¸ ³¿·²¬¿·² ±ª»®¸»¿¼ °±©»® ¬®¿²³··±² ´·²» °¿·²¹ ±ª»® ¬¸» »¨·¬·²¹ °«³° ¬¿¬·±² ¾«·´¼·²¹ò Task 10 – Bid Phase Services Ì¸· ¬¿µ ·²½´«¼» ¿·¬¿²½» ·² ¿¼¼®»·²¹ ¬»½¸²·½¿´ ¯«»¬·±² ¿²¼ ®»¯«»¬ º±® ·²º±®³¿¬·±² ©¸·½¸ ³¿§ ¿®·» ¼«®·²¹ ¬¸» °®±¶»½¬ ¾·¼ °¸¿»ò Ì¸· »ºº±®¬ ©·´´ ·²½´«¼» ©®·¬¬»² ®»°±²» ¬± ½±²¬®¿½¬±® ·²¯«·®·» ¿²¼ °®»°¿®¿¬·±² ±º ½±²¬®¿½¬ ß¼¼»²¼¿ ©¸»² ²»½»¿®§ò 2009 SEWER AND STORM PUMP STATION REPLACEMENT CONSULTANT SCOPE OF WORK SUMMARY W0817-2B PAGE 2 OF 2