HomeMy WebLinkAboutITEM III-BCITY OF
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WASH I NGTON
DRAFT
PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
AUGUST 24, 2009
MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers
located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA.
Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and
Member Rich Wagner.
Human Services Committee members included: Bette VanGasken, A.J. Ladner,
Suzanne Limric, Gary Masterjohn and Virginia Barron-Lloyd.
Staff members present included: Mayor Pete Lewis, Director Cindy Baker, Principal
Planner Jeff Dixon, Assistant City Engineer Ingrid Gaub, Sewer Utility Engineer Bob
Elwell, Transportation Planner Tiffin Goodman, City Attorney Dan Heid, Human Services
Manager Michael Hursh, Museum Director Patricia Cosgrove, Cultural Arts Manager
Laurie Rose, Visual/Public Arts Coordinator Maija McKnight, and Planning Secretary
Renee Tobias.
Audience members included: Robert Whale,
II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS
A. Chair Norman informed the Committee that she needed to excuse herself at 6:15
p.m. and would turn the meeting over to Vice Chair Nancy Backus at that time.
B. Agenda modification submitted and accepted to add Discussion Item F, Ordinance
No. 6261 - Annexing the parking lot for the Mary Olson Farm into the City for
municipal purposes.
III. CONSENT AGENDA
A. Minutes - August 10, 2009
Correction to Action Item B, Resolution No. 4509 to read as follows: Committee
agreed that the term E3 would be removed from the resolution before it is forwarded
to Council.
B. Minutes - August 11, 2009
No changes were submitted.
Member Backus moved and Member Wagner seconded to approve the consent
agenda as amended.
MOTION CARRIED UNANIMOUSLY 3-0
Planning and Community Development Committee Minutes August 24, 2009
IV. JOINT SESSION WITH HUMAN SERVICES COMMITTEE
Two new Human Services Committee members were introduced to the Planning &
Community Development Committee - Virginia Barron-Lloyd and Bette VanGasken.
Human Services Manager Michael Hursh reported that the Committee has a capacity of
eleven members; currently there are nine members. Staff have approached two citizens
to serve on the Committee and anticipate receiving their acceptance shortly.
Mr. Hursh reported that the Committee spent a considerable amount of time reviewing
funding applications this year for the two year funding cycle for human services.
Committee expressed appreciation on Council's willingness to maintain human services
funding and noted that many other jurisdictions are eliminating funding for human
services from their budgets.
One significant change to the application process was made by the Committee this past
year. Instead of receiving short presentations at the application time, those agencies
that have performed well are invited to present at the Committee's monthly meetings.
When reviewing the funding applications, the Committee focuses on agencies' prior
perFormance, low administrative overhead and the number of Auburn citizens served.
While the results based accountability is working well, the Committee expressed a need
to receive assistance in identifying accountability measures and reporting. Mayor Lewis
asked staff to invite United Way staff to assist the Committee with the measures and
reporting.
Staff is working on a consolidated 5-year projection plan for HUD funding. Besides non-
profit agency support, the committee and staff have worked with citizens on housing
repair, emergency management and other quality of life issues. Mr. Hursh reported that
staff have reviewed and addressed 60 housing repair requests within the last six
months.
Council and staff expressed appreciation for the dedication and hard work of the Human
Services Committee members.
V. DISCUSSION
A. ACC Chapter 12.04 Related to Engineering Standards
The recent change to Title 17 and Title 18 of the Auburn City Code includes
reference to Title 12 - Public Works Construction. Assistant City Engineer Ingrid
Gaub stated that the proposed changes provide correction and clarification of the
City's Engineering Design and Construction Standards including the documents of
which the standards are comprised. The Committee supported the proposed
changes to Chapter 12.04.
B. ACC Chapter 13.40 Related to Facility Extensions
Assistant City Engineer Ingrid Gaub stated that the recent changes to Title 17 of the
Auburn City Code include references to Title 13 - Facility Extensions. The proposed
amendments clarify the types of utilities and transportation improvements that would
require a Facility Extension agreement with the City.
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Planning and Community Development Committee Minutes August 24, 2009
In response to Councilmember Wagner's question, Ms. Gaub stated that conduits
are currently part of the half-street requirements in the code. Further, at this time,
the Code does not provide for the City to enter into a pay back agreement for road
improvements related to development projects. A pay back agreement is typically
allowed when a development upgrades a utility facility beyond what is required for
the specific development. Staff will review the need to address conduits in the facility
extension and payback agreement portions of the code.
C. 1 % for Art
Cultural Arts Manager Laurie Rose provided an overview of the Art in Public Places
Program and briefly reviewed the proposed changes to Resolution No. 4323 -
Percent for Art. Committee expressed support of the changes to Resolution No.
4323.
In response to Committee's question regarding deaccession of artwork, Ms. Rose
stated that the federal Visual Artists Rights Act of 1990 allows the City to include
contract language recognizing that there is a certain copyright rule, but as the owner,
the City is allowed to deaccession the artwork. The contract gives the original artist
first right of refusal to purchase their artwork at its current market value or detach
their name from the artwork.
Ms. Rose confirmed that the Commission and Cultural Arts staff are coordinating
their efforts with the City's design standards. The immediate priority is the Downtown
Urban Center and staff are using this process to draft an overall master plan for the
City. The Arts Commission has briefly reviewed the Unifying Themes in regards to
City design standards and will discuss it further at its next regular meeting. Unifying
Themes are intended to inform/inspire artistic expression and reflect what makes
Auburn unique. Committee reviewed and discussed the proposed art zones as
outlined in the Three-to-Five Year Artwork Development Plan. Staff will look for
common elements and connections rather than neighborhood art zones.
Member Wagner, Council representative to the Arts Commission, suggested that
within the year, the Committee and Commission further discuss the policy on 1% for
Art for the City's capital investments as it relates to projects developed in partnership
with other entities. The proposed amendment to Ordinance 6243 would state that the
proponent, who is in partnership with the City in the development of a Capital Facility
within the City limits, is expected to include provision for a Public Art Project or in lieu
of artwork, make a monetary contribution to the Public Art Capital Fund.
Staff will make the recommended changes to Resolution No. 4323 and bring forward
for Committee's action immediately. The Arts Commission and its committees will
continue to further develop the three-to-five year art project plan to include specific
proposals.
Chair Norman excused herself from the meeting at this time (6:15 p.m.)
D. Comprehensive Transportation Plan-Capital Roadway Projects
Transportation Planner Tiffin Goodman discussed proposed capital roadway projects
to address capacity and safety concerns on corridors around the City, with a focus
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Planning and Community Development Committee Minutes August 24, 2009
on the Lea Hill and West Hill areas. Ms. Goodman reported that staff have
expended considerable effort looking at spot improvements, intersections and
smaller segments that would be more cost effective rather than doing large corridor
wide capacity projects.
Public Works staff presented two options to address Lea Hill access to the Public
Works Committee on August 17, 2009. One option was expanding the Lea Hill Road
to four lanes and the other was building a bridge at 22"d Avenue and 304th Way. The
Committee agreed that the level of service would not improve sufficiently to warrant a
bridge. The four-lane road expansion would improve the level of service on Lea Hill
Road during peak traffic and 304th Way would remain at a good level of service. The
projections are for year 2030.
Ms. Goodman reported that the Public Works Committee questioned the sequencing
of the Green River Community improvements, Nos. 26-30 on the Alternative 2 table.
The improvements would be completed in the order in which they are listed on the
table. Increasing the capacity at the GRCC entrance (No. 26) has to be completed
first in order for the other projects to make a difference.
In response to Committee's question about downtown projects, Ms. Goodman noted
that there were no new projects identified in the downtown as this update focused on
the West Hill and Lea Hill areas as well as any additional citywide capacity needs
identified through the modeling process. Downtown projects can be incorporated
into a future annual update as a Downtown Area Circulation Plan is solidified. The
committee members and Mayor noted that there has been much effort expended to
date on development of a Downtown Circulation Plan and that it should be
completed shortly. Councilmember Wagner stated that for the 2009 Comprehensive
Transportation Plan update, it would be acceptable to identify the Downtown
Circulation Plan with conceptual verbiage rather than specific projects.
E. 2009 Draft Comprehensive Sewer Plan
Sewer Utility Engineer Bob Elwell stated that the 2009 Comprehensive Plan has
reevaluated the system using newer tools, such as a hydraulic model, to determine
the City's capacity needs with more precision. Mr. Elwell indicated that the
assessment indicates the capacity is adequate for the current population as it
currently exists. The M&O emergency management plan will be cross referenced in
the 2009 Comprehensive Sewer Plan.
The model created will allow staff to easily analyze different scenarios, such as
increased population targets. Councilmember Wagner, Chair of the Public Works
committee, indicated that previous sewer plans did not include policy on serving
customers outside of the City's service area. The Public Works Committee
discussed creating a policy that the City would consider providing service to
customers outside of the City's service area, but not encourage it. This would work
for small developments. Councilmember Wagner questioned if a policy needed to be
drafted for larger developments. Staff will work on the wording of the policy to
ensure that the burden for any analysis would fall on the developer or property owner
requesting service.
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Piannina and Community Development Committee Minutes
August 24, 2009
Mr. Elwell indicated that the previous Comprehensive Sewer Plan contained a
financial chapter which contained financial policies and capital improvement plan
information. Staff intended to leave this out of the 2009 Plan, but will add this back
to be consistent with the other City Comprehensive Plans.
F. Ordinance No. 6261 - Annexing the parking lot for the Mary Olson Farm into
the City for municipal purposes.
Museum Director Patricia Cosgrove stated that the Mary Olson Farm is comprised of
several parcels, one of which was owned by King County. This ordinance provides
for the annexation of this property for a future parking lot for the Farm. RCW
35A.14.300 authorizes legislative bodies, by a majority vote, to annex territory
outside the City limits, where the property is owned by the City and is to be used for
municipal services. A parking lot to access parks and recreation facilities, such as
the Mary Otson Farm, would be such a municipal purpose. The annexation of this
property would allow the future parking lot development to go through the City's
construction permitting processes rather than requiring it to go through King County
processes. The majority of the property is located on the easterly side of the Green
River Road and the bulk of the North Green River Park is on the westerly side of that
road.
Committee expressed support of Ordinance No. 6261.
VI.
INFORMATION
A. Director's Official Decisions and Report
There were no items.
B. PCDC Status Matrix
Item 11, Auburn Environmental Park Wetland Mitigation Bank. Committee asked
for an update on the property that is still available for mitigation within the park.
VII.
ADJOURNMENT
There being no further business to come before the Planning and Community
Development Committee, Chair Norman adjourned the meeting at 6:48 p.m.
APPROVED THIS DAY OF
Lynn Norman, Chair
Renee S. Tobias, Planning Secretary
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