HomeMy WebLinkAboutITEM V-C-1~
CITYOF t *
AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Award Contract 09-13
Date:
Au ust 28, 2009
Department:
Attachments: Budget Status Sheet,
Budget Impact:
Public Works
Bid Tab Summa and Vicinit Ma
$ 0
Administrative Recommendation:
City Council award Contract 09-13, Project No. CP0767, Mohawk Plastics Wetland Mitigation
Improvements, to Reed Trucking & Excavating, Inc. on their low bid of $236,235.56 plus WA state sales
tax of $22,442.38 for a total contract rice of $258,677.94.
Background Summary:
In 2007, the City adopted Resolution No. 4196 and entered into an agreement with Gates, Gates, and
Gates, owners of the Mohawk Plastics Co. This agreement required the Gates family to construct a
portion of A Street NW to the full road width which is above and beyond what was required of them for
development. For these additional improvements, the City is completing the wetland permitting and
mitigation for the wetland fill on the Gates property.
The City applied for state and federal wetland permits in early 2008 and received approval of the
Department of Ecology water quality certification on March 23, 2009 and the Army Corps of Engineers
404 permit on May 7, 2009.
The purpose of this project is to construct compensatory wetland mitigation including the construction of
2.2 acres of wetland creation and 0.4 acre of wetland enhancement. The project includes the excavation,
grading, planting, signing and fencing of the wetland mitigation area. All work is to be on City property.
Construction for this project is anticipated to begin in October 2009 and be completed in December 2009.
Once construction is complete, the permitting conditions require the City to monitor the wetland for a
period of 10 years to ensure establishment.
The total project cost for the project is estimated to be $621,280. There is $652,800 budgeted for the
I Mohawk Plastics Wetland Mitigation Improvements project in the 328 (CIP) Fund.
W0908-4
04.9.1 CP0767
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ~ Planning
❑ Park Board SPublic Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
Z Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wa ner
Staff: Dowd
Meeting Date: September 8, 2009
Item Number: V.C.1
,AUB►URN *MOPE THAN YOU 1MAGINED
BUDGET STATUS SHEET
Project No: CP0767 Project Title: Mohawk Plastics Wetland Mitigation Improvements
Project Manager: Leah Dunsdon
0 Project Initiation
Initiation Date: Januarv 29. 2008 0 Permision to Advertise Date: August 27, 2009
Advertisement Date: Auqust 11. 2009 * Contract Award
Award Date: Q Change Order Approval
Q Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budqeted (Funds Available)
Funding
Prior Years
2009
2010
Future Years
Total
328 Fund - from REET2
328 Fund - from REET2 (Budget Amendment #2)
76,800
106,000
430,000
12,000
28,000
222,800
430,000
Total
76,800
536,000
12,000
28,000
652,800
Estimated Cost Funds Needed
Activity
Prior Years
2009
2010
Future Years
Total
Design Engineering - City Costs(')
0
Design Engineering - Consultant Costs
76,800
90,000
166,800
Construction Contract Bid
258,678
258,678
Authorized Contingency (15%)
38,802
38,802
Construction Engineering - City Costs(')
0
Construction Engineering - Consultant Costs
26,000
26,000
Other - (Weed Control)
3,000
3,000
Other -(Water Meter Service)
8,000
8,000
Other -(Easement Purchase from Sewer Utility)
80,000
80,000
Other -(Future maintenance, monitoring, etc)
5,000
35,000
40,000
Total
76,800
504,480
5,000
35,000
621,280
328 CIP Fund Budget Status
Prior Years
2009
2010
Future Years
Total
*328 Funds Budgeted
(76,800)
(536,000)
(12,000)
(28,000)
(652,800)
328 Funds Needed
76,800
504,480
5,000
35,000
621,280
"328 Fund Project Contingency
0
31,520
7,000
0
31,520
328 Funds Required
0
0
0
7,000
0
in the Budget Status Sections indicates Money the City has available.
City Staff Costs are allocated from Planning budget for Planning staff and General Engineering budget for Public Works staff.
W0908-4A
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LANDAU Auburn, Washington 1
ASSOCIATES W 0 9 0 8- 4 C