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Home My WebLink AboutITEM VIII-B-5~ C17YOF ~ ~U~~N AGENDA BILL APPROVAL FORM ~ WASHINGTON Agenda Subject: Resolution No. 4520 Date: August 28, 2009 Department: Attachments: Resolution No. 4520, Budget Impact: Public Works Bud et Status Sheet & Vicinit Ma $ 0 Administrative Recommendation: City Councii adopt Resolution No. 4520. Background Summary: The purpose of this project is to provide a storm conveyance system upgrade within 15' Street NW between A Street NW and to a point midblock east of Division Street. Currently, the conveyance system is undersized and road drainage floods the intersections during significant precipitation events. The new system will convey storm runoff to the existing system in A Street NW. Because the bid opening will not be held until September 15, 2009, staff is requesting authorization for the Mayor to award this contract to the Lowest Responsible Bidder, if the bid is within the budget. This mayoral award avoids delays of the project and allows for coordination with other work occurring within the project limits. Construction is anticipated to start in late September and be completed by mid-October. A project increase of $37,750 within the 430 fund/account will be necessary; however, it will not require a budget adjustment due to the deferment of Project No. C518a, Downtown Strom Water Quality Facility. W0908-12 04.8.1 CP0743 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport 0 Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board SPublic Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other 0 Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Wa ner Staff: Dowd Meeting Date: September 8, 2009 Item Number: VI11.6.5 AU$[,TRN * MORE THAN YOU IMAGINED RESOLUTION NO. 4 5 2 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND THE LOWEST RESPONSIBLE BIDDER FOR SMALL WORKS CONTRACT NUMBER 08-19, PROJECT NUMBER CP0743, 2007 LOCAL STORM IMPROVEMENT PROJECT WHEREAS, the City Council of the City of Auburn has storm sewer systems that need to be improved to ensure preservation of the long term functionality and investment in roadways and adjacent properties; and WHEREAS, a project Bid Opening for the construction of the storm system in 1St Street NE between A Street NW and Division Street is scheduled to take place on September 15, 2008; and WHEREAS, the City of Auburn Public Works Department will assess the bids received and identify the Lowest Responsible Bidder following the Bid Opening; and WHEREAS, it is in the public interest for the parties to enter into an agreement for construction of CP0743, 2007 Local Storm Improvement Project, with all expediency to take advantage of the remaining construction season. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor of the City of Auburn and the Auburn City Clerk are hereby authorized to review bids, award, and execute an Agreement between the City of Auburn and the Lowest Responsible Bidder for Project Number CP0743, Small Resolution No. 4520 September 8, 2009 Page 1 of 2 Works Contract Number 08-19, 2007 Local Storm Improvement Project, which agreement shall conform with the Bid Documents, provided that the bid amount does not exceed the budgeted amount. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This resolution shall be in full force and effect upon passage and signatures hereon. Dated and Signed this day of , 2009. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk APPR ED A O FORM: 1 d A D ni . i, City Atto ey - Resolution No. 4520 September 8, 2009 Page 2 of 2 BUDGET STATUS SHEET Project No: CP0743 Project Title: 2007 Locai Storm Drainage Improvement Project Manager: Tim Carlaw 0 Project Initiation Initiation Date: Julv 23, 2007 0 Permision to Advertise Date: September 1, 2009 Advertisement Date: N!A 0 Contract Award Award Date: ~ Change Order Approval Q Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2008 2009 Future Years Total 432 Fund - Storm 34,300 15,700 200,000 0 250,000 Total 34,300 15,700 200,000 0 250,000 Estimated Cost Funds Needed Activity Prior Years 2008 2009 Future Years Total Design Engineering - City Costs 400 700 6,000 7,100 Design Engineering - Consultant Costs 33,900 15,000 22,500 71,400 Construction Estimate 175,000 175,000 Project Contingency (15%) 26,250 26,250 Other - 0 Construction Engineering - City Costs 8,000 8,000 Construction Engineering - Consultant Costs 0 0 Total 34,300 15,700 237,750 0 287,750 432 S torm Bud et S tatus Prior Years 2008 2009 Future Years Total "432 Funds Budgeted (34,300) (15,700) (200,000) 0 (250,000) 432 Funds Needed 34,300 15,700 237,750 0 287,750 *432 Fund Project Contingency 0 0 0 0 0 432 Funds Required 0 0 37,750 0 37,750 * ( # ) in the Budget Status Sections indicates Money the City has available. W0908-12B 1 of 1 o ~w ~ ~ 6th ST > NE PROJECT SITE 5th Q z sT NE PARK AVE ¢ H ~ 4th T NE ~ 3 ST NW Z - ~ 3rd S NE ~ H ~ ~ 2nd ST IVW E-+ ~ > 2nd ST E z z ~ ~ U ~ ST NE 1s VITEST Q MAIN c z MAIN ST HALL EAST m E- 1 st sT sw co RA S ~ STA 0 0 E ~ ~ co A 2nd ST S Q ~D 3rd ST SW CR~SS ~ ~ F, ~ 4th STATE ~ BNRR AUBURN 3TORM DRAINAGE U11LRY c=0 F CP0743 2007 LOCAL STORM IMPROVEMENT PROJECT VICINITY MAP N WASHINGTON Wtpffbw 20O9 . „ urvr Tn nrel F