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Home My WebLink AboutITEM V-A-1 C1TY OF CITY COUNCIL ~ •-~~u, ~ ~ J MEETING MINUTES WASHINGTON SEPTEMBER 8, 2009 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza, Lynn Norman and Virginia Haugen. Staff members in attendance included: Public Works Director Dennis Dowdy; Network Engineer Brian Garbarino; Deputy Police Chief Bob Lee; Assistant City Attorney Steve Gross; Planning, Building and Community Director Cindy Baker; Human Resources/Risk and Property Management Director Brenda Heineman; Finance Director Shelley Coleman; Parks, Arts and Recreation Director Daryl Faber; Assistant Planning Director Kevin Snyder; Senior Center Supervisor Radine Lozier; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Proclamation - "Constitution Week" Mayor Lewis to declare the week of September 17 - 23, 2009 as Constitution Week in the city of Auburn. to Daughters of the American Revolution Chapter , Regent Hilda Meryhew. Ms. Meryhew thanked Mayor Lewis for the recognition of Constitution Week and reminded those in attendance to fly the United States flag and ring a belt on Constitution Day, September 17, 2009. Page 1 Citv of Auburn Council Meetinp Minutes September 8 2009 b) Proclamation - "Senior Center Month" Mayor Lewis to declare the month of September 2009 as Senior Center Month in the city of Auburn. Mayor Lewis read and presented a proclamation to Senior Center Supervisor Radine Lozier proclaiming September 2009 as Senior Center Month in the city of Auburn and urged citizens to acknowledge and recognize the special contributions of the senior center participants and the special efforts of staff and volunteers that work every day to enhance the well- being of the older citizens of Auburn. Senior Center Supervisor Lozier stated that the Senior Center and its programs are open to adults fifty-five years of age and older. She noted that even with the economic downturn, senior center attendance, activities, revenue and volunteer hours have increased. 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications Resolution No. 4525 was added to the agenda. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the p/ace on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. There was no audience participation. C. Correspondence There was no correspondence for Council review. I11. COUNCIL COMMITTEE REPORTS A3.7.6 Page 2 Citv of Auburn Council Meetinp Minutes September 8 2009 A. Municipal Services Chair Cerino reported the Municipal Services Committee met August 24, 2009. The Committee approved consent items and discussed Ordinance No. 6261, Resolution No. 4510, and Ordinance No. 6260, all of which are on the Council's agenda this evening. The Committee also discussed the Auburn Senior Center and Parks and Recreation Building Generators Project and an Interlocal Agreement between the City of Auburn and King County regarding solid waste. The next regular meeting of the Municipal Services Committee is scheduled for September 14 at 4:00 p.m. B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee met August 24, 2009. The Committee conducted a joint session with the Human Services Committee and reviewed the Human Services funding application process. The Committee also discussed amendments to Auburn City Code related to engineering standards, Auburn City Code related to facility extensions, one percent for the arts program, the Comprehensive Transportation Plan, the draft 2009 Comprehensive Sewer Plan, and Ordinance No. 6261 providing for the annexation of the parking lot for Mary Olson Farm for municipal purposes. The next regular meeting of the Planning and Community Development Committee is scheduled for September 14 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:00. The Committee approved a right-of-way use permit for the Veterans' Day Parade and several contract administration items including: a contract award for Project No. CP0767 for the Mohawk Plastics wetlands mitigation for the A Street corridor; Project No. CP0918, the 2009 crack seal project; Change Order No. 1 for Project CP0901, the Local Street Preservation Project; Change Order No. 1 for Project CP0907 for the pavement patching program; and an amendment to a consultant agreement with CH2M Hill, Inc. related to the M Street Grade Separation Project. The Committee also approved Resolution No. 4517 related to the M Street Grade Separation Project, Resolution No. 4515 related to State funding for the 37t"/R Street SE Pedestrian Connector Project, Resolution No. 4516 related to State funding for the F Street/4th Street SE Traffic Signal Improvement Project, Resolution No. 4520 awarding the bid for Project No. CP0743, Resolution No. 4525 related to hazard mitigation grants, and Ordinance No. 6258 related to engineering Page 3 Citv of Auburn Council Meetinq Minutes September 8 2009 standards. The Committee also discussed the draft Comprehensive Transportation Plan, Ordinance No. 6263, and Ordinance No. 6256. The next regular meeting of the Public Works Committee is scheduled for September 21, 2009 at 3:00 p.m. D. Finance Chair Backus reported the Finance Committee met this evening at 6:30. The Committee approved claims and payroll vouchers, Ordinance No. 6260 amending and restating the Interlocal Agreement for the South Correctional Entity (SCORE) Facility, and Resolution No. 4510 approving an Employee Wellness Program. The Committee also discussed Resolution Nos. 4515, 4516, and 4517; an amendment to the contract with Sound Mental Health, Ordinance No. 6263, and Resolution No. 4525 relating to hazard mitigation grants. The next regular meeting of the Finance Committee is scheduled for September 21, 2009 at 6:30 p.m. E. Community Center Chair Wagner advised that the Community Center Committee has not held a meeting since the last Council meeting. F. Downtown Redevelopment Chair Norman reported that the next regular meeting of the Downtown Redevelopment Committee is scheduled for September 9, 2009 at 4:00 p.m. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regiona/ and local organizations. A. From the Council Deputy Mayor Singer reported on a meeting with the Puget Sound Regional Council (PSRC) Executive Leadership regarding alternatives for transportation 2040, the City Council Committee of the Whole meeting on August 31, 2009, and meetings with partners in the City's ASCENT (Auburn's Scientific Center for Emerging New Technology) project. Councilmember Wagner reported on his attendance at the Regional Access Mobility Partnership Pierce County Transportation Forum where discussion centered on tolling on roadways. Page 4 Citv of Auburn Council Meetinq Minutes Seqtember 8 2009 Councilmember Cerino reported on his attendance at the Pierce County Cities and Towns Association meeting which included an overview of the upcoming 2010 Census. Councilmember Peloza reported on his attendance at the Auburn Airport Advisory Board meeting, the National League of Cities Energy, Environment and Natural Resources Committee meeting in Aurora, Colorado, and a Lower Green River Agriculture Subcommittee meeting. Councilmember Peloza announced that the Auburn International Farmers Market will be open on Sunday, September 14, with only three market days left this season. B. From the Mayor Mayor Lewis reported on several meetings and activities in the community including: a meeting of the South King County Transportation Board, the Mayor's monthly meeting with community pastors, four neighborhood meetings, the Chamber of Commerce mixer at the White River Valley Museum, a Community Emergency Response Team (CERT) graduation, the Mayor's monthly meeting with Auburn Superintendent of Schools Herren, the annual breakfast for new educators, a SCORE meeting, a meeting of the King Conservation District, a briefing on the status of Howard Hanson Dam, a meeting with the King County Library District, the Pierce County Cities and Towns Association meeting, the Valley Communications Board meeting, and a meeting on the State Business Licensing program. Mayor Lewis also reported on the Mayors' Institute on City Design (MICD) which awarded five mayors (including Auburn) technical design assistance to support the urban design and leadership lessons learned at the MICD national and regional institutes. MICD brings a team of three urban design experts to mayors' communities and presents a detailed project analysis, building on lessons learned by the mayors at the national or regional MICD sessions. The design team works collaboratively with city staff and local stakeholders to evaluate the communities' challenges, identifies best practices applicable to the cities' project and presents recommendations for implementation. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes Page 5 Citv of Auburn Council Meetinp Minutes September 8 2009 1. Minutes of the August 17, 2009 regular City Council meeting. 2. Minutes of the June 29, 2009 Committee of the Whole meeting. 3. Minutes of the August 31, 2009 special City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 388199 through 388645 in the amount of $2,631,921.86 and one wire transfer in the amount of $1,000.00 and dated September 8, 2009. 2. Payroll Payroll check numbers 527171 to 527264 in the amount of $304,563.72 and electronic deposit transmissions in the amount of $1,177,419.39 for a grand total of $1,481,983.11 for the pay period covering August 13, 2009 to September 2, 2009. C. Contract Administration 1. Public Works Project Number CP0767 04.9.1 CP0767 City Council award Contract 09-13, Project No. CP0767, Mohawk Plastics Wetland Mitigation Improvements, to Reed Trucking & Excavating, Inc. on their low bid of $236,235.56 plus Washington State sales tax of $22,442.38 for a total contract price of $258,677.94. 2. Public Works Project Number CP201A A3.16.9, 04.9.1 CP201A City Council grant permission to enter into Amendment #1 to Consultant Agreement No. AG-C-344 with CH2M Hill, Inc. for design for Project No. CP201A - M Street Grade Separation Project. 3. Public Works Project Number CP0907 04.9.1 CP0907 City Council approve Change Order No. 1 in the amount of $519,588 to Contract 09-10 with ICON Materials, Inc. for Page 6 Citv of Auburn Council Meetinq Minutes September 8 2009 work on Project No. CP0907, 2009 Arterial & Collector Pavement Patching. 4. Public Works Project Number CP0901 04.9.1 CP0901 City Council approve Change Order No. 1 in the amount of $128,378 to Contract 09-12 with Woodworth and Company, Inc. for work on Project No. CP0901, 2009 Local Street Pavement Preservation. 5. Public Works Project Number CP0918 04.9.1 CP0918 City Council award Small Works Contract 09-14, Project No. CP0918, 2009 Arterial and Collector Crack Seal Project, to Doolittte Construction, LLC on their low bid of $93,950.00. Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6258 A3.5.2 An Ordinance of the City Clerk of the City of Auburn, Washington, amending Chapter 12.04 of the Auburn City Code relating to Public Works Construction Councilmember Wagner moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 6258. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Ordinance No. 6260 01.7.1 Page 7 Citv of Auburn Council Meetinp Minutes Seatember 8 2009 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the execution of an amended and restated Interlocal Agreement relating to the South Correctional Entity Facility; authorizing the execution of an Interlocal Agreement among the cities of Renton, Auburn, Federal Way, and Des Moines, Washington, and the South Correctional Entity; and amending Ordinance No. 6224 Councilmember Backus moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 6260. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Ordinance No. 6261 05.1.2, 03.1 An Ordinance of the City Council of the City of Auburn, Washington, annexing the parking lot for the Mary Olson Farm into the city for municipal purposes Councilmember Cerino moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 6261. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Ordinance No. 6263 03.4.2.1.2 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 18.56 (Signs), of the Auburn City Code Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6263. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 4510 A4.16.1 A Resolution of the City Council of the City of Auburn, Washington, establishing a City Employee Wellness Program Page 8 Citv of Auburn Council Meetinq Minutes September 8 2009 Councilmember Backus moved and Counciimember Peloza seconded to adopt Resolution No. 4510. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 4515 F5.2.15, 04.9.1 CP0803 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Local Agency Agreement befinreen the City of Auburn and Washington State Department of Transportation relating to Project No. CP0803, 37th Street SE / R Street SE Pedestrian Connector Improvements Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4515. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 4516 04.10.2 CP0914, F5.2.15 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Local Agency Agreement between the City of Auburn and Washington State Department of TransRortation relating to Project No. CP0914, F Street SE / 4T Street SE Traffic Signal Improvements Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4516. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Resolution No. 4517 A3.16.9, 04.9.1 C201 A A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Interagency Agreement with King County for the purpose of completing a feasibility study for the relocation of a County sanitary sewer line for the M Street Grade Separation Project No. C201A Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4517. Page 9 Citv of Auburn Council Meetinq Minutes September 8 2009 MOTION CARRIED UNANIMOUSLY. 7-0. 5. Resolution No. 4520 04.8.1 CP0743 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement befinreen the City of Auburn and the lowest responsible bidder for Small Works Contract Number 08-19, Project Number CP0743, 2007 Local Storm Improvement Project Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4520 MOTION CARRIED UNANIMOUSLY. 7-0. 6. Resolution No. 4525 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to submit applications to the Federal Emergency Management Administration for grants for hazard mitigation projects Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4525. MOTION CARRIED UNANIMOUSLY. 7-0. IX. EXECUTIVE SESSION At 8:24 p.m., Mayor Lewis recessed the meeting for a five minute intermission and then to executive session for approximately twenty minutes for the purpose of discussing sale of property pursuant to RCW 42.30.110(1)(c). Staff members required for the executive session included Assistant City Attorney Gross and Human Reso u rces/P rope rty and Risk Management Director Heineman. Mayor Lewis reconvened the meeting at 8:37 p.m. Assistant City Attorney Gross read the titles of the following Resolutions: RESOLUTION NO. 4521 Page 10 Citv of Auburn Council Meetinq Minutes Seatember 8 2009 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposaf Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4521. MOTION CARRIED UNANIMOUSLY. 7-0. RESOLUTION NO. 4522 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Real Estate Purchase and Sale Agreement between the City of Auburn and Andrew Wolfe ' Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4522. MOTION CARRIED UNANIMOUSLY. 7-0. RESOLUTION NO. 4524 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Real Estate Purchase and Sale Agreement between the City of Auburn and Amy and Randy Mollenberg and Joseph and Donna Bergeron Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4524. MOTION CARRIED UNANIMOUSLY. 7-0. X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:39 p.m. APPROVED THE DAY OF SEPTEMBER, 2009. Peter B. Lewis, Mayor Danielle Daskam, City Clerk Page 11 Citv of Auburn Council Meetinq Minutes Seatember 8 2009 City Council agendas and minutes are availab/e to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are availab/e for review at the City C/erk's Office and at the Library. Internet: http://www.auburnwa.gov Page 12