HomeMy WebLinkAboutITEM V-C-1
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AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Date: September 15, 2009
Amendment No. 2 to Consultant A reement No. AG-C-331
Department: Attachments: Budget Status Sheet, Budget Impact:
Public Works Vicinity Map and Scope of Work Map $ 0
Administrative Recommendation:
City Council grant permission to enter into Amendment No. 2 to Consultant Agreement No. AG-C-331
with Roth Hill Engineering Partners, LLC. for additional Engineering Services for Project No. CP0762, Les
Gove Nei hborhood Im rovements.
Background Summary:
The purpose of the Les Gove Neighborhood Improvements project is to perform road maintenance as
part of the SOS Program, including pavement overlays and pavement rehabilitation, and in conjunction
with this, to replace and improve the water, sanitary sewer and storm system infrastructure in the
neighborhood.
Roth Hill Engineering Partners, LLC. has completed Engineering Design Services for Phase 1 of the Les
Gove Neighborhood Improvement project. Construction work on Phase 1 began in May 2009 and is
anticipated to be completed in late 2009, weather permitting.
The purpose of this Amendment to Consultant Agreement No. AG-C-331 is to revise the scope of
services and associated cost to reflect additional engineering design work related to the additional
waterline replacement and wheelchair ramps on F Street SE in Phase 1, additional work required as a
result of expanded pavement rehabilitation areas in Phase 1, and additional work required to complete
the Phase 2 design. Construction of Phase 2 is anticipated to begin in Spring 2010 and be completed in
Fall 2010.
To continue with the design of the Phase 2 project, an amendment to the contract is needed. The
anticipated cost for this amendment is $91,900 ($42,000 for Phase 1 and $49,900 for Phase 2),
increasing the agreement total to $410,000.
The total estimated project cost is $4,300,000. For 2009, an overall project budget contingency of
$10,862 remains in the 103 SOS fund, $128,934 remains in the 430 Water fund, $110,888 remains in the
431 Sewer fund and $170,648 remains in the 432 Storm fund.
W0921-4 A3.16.9, 04.9.1 CP0762
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board SPublic Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ~ Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until__/
Councilmember: Wagner Staff: Dowdy
Meeting Date: : September 21, 2009 Item Number: V.C.1
Ajj$jjRN* MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP0762 Pro'ect Title: Les Gove Nef hborhood Im rovement Pro ect
Project Manager: Leah Dunsdon
0 Initiadon/Consultant Agreement
Initiation Date: March 17. 2008 Q Permission to Advertise Date: September 15, 2009
Advertisement Date: March 17. 2009 Q Contract Award
Awerd Date: April 20. 2009 * Consultant Agreement Amend. #2
0 Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funtlin Pdor Years 2009 2010 Future Yeare ' Total
"103 Fund -SOS Program 132,616 1,200,000 575,000 1,907,616
430 Fund - Water Repair and Replacement Program 20,711 20,711
430 Fund - Water Utility Fund 191,538 1,066,270 900,000 2,157,808
°431 Fund -Sewer Repair and Replacement Program 61,383 610,000 10,000 681,383
'"432 Fund -Storm Utility Fund 22,999 350,000 20,000 392,999
Total 429,247 3,226,270 1,505,000 0 5,160,517
Activity Prior Years 2009 2010 Future Years Total
Design Engineering - City Costs 80,284 100,000 25,000 205,284
Design Engineering - Consultant Costs 348,963 142,937 10,000 501,900
Construction Contract Bid (Phase 1) 2,052,836 2,052,836
Aulhorized Contingency for Contract Bid (5%) (Ph 1) 111,331 111,331
Change Order #1 (Phase 1) 173,777 173,777
Change Order #2 (Phase 1) 24,057 24,057
Construction Engineering - City Costs (Phase 1) 150,000 150,000
Construction Engineering - Consultant Costs (Phase 1) 50,000 50,000
Construction Estimate (Phase 2) 793,636 793,636
Project Contingency (10%) (Phase 2) 79,364 79,364
Construction Engineering - City Costs (Phase 2) 100,000 100,000
Construdion En ineerin - Consultant Dosts Phase 2) 50,000 50,000
Total 429,247 2,804,938 1,058,000 0 4,292,184
103 Save Our Streets Bud et Status
PriorYears 2009 2010 Future Years Total
"103 Funds$udgeted ( ) (132,616) (1,200,000) (575,000) 0 (1,907,616)
103 Funds Needed 132,616 1,189,138 395,950 0 1,717,704
'103 Fund Project Contingency 0 10,862 (179,050) 0 (189,912)
703 Funds Required 0 0 0 0 0
430 Water Bud et Status
Prior Years 2009 2010 Future Years Total
*430 Funds Budgeted ( ) (212,249) (1,066,270) (900,000) 0 (2,178,519)
430 Funds Needetl 212,249 937,336 643,200 0 1,792,785
'430 Fund Project ConBngency 0 128,934 256,800 0 385,734
430 Funds Required 0 0 0 0 0
431 Sewer Bud et Status
PriorYears 2009 2010 FutureYears Total
'431 Funds Butlgeted (61,383 610,000 10,000 0 681,383
431 Funds Needed 61,383 499,112 1,960 0 562,455
'431 Fund Project Contingency 0 710,888 8,040 0 118,928
431 Funds Required 0 0 0 0 0
432 Storm Bud et Status
Prior Years 2009 2010 Future Years Total
`432 Funds Budgeted O 22,999 350,000 20,000 0 392,999
432 Funds Needed 22,999 179,352 16,890 0 219,241
'432 Fund Project Contingency 0 170,648 3,110 0 173,758
432 Funds Required 0 0 0 0 0
in the Budget Status Sections indicates Money the City has available.
"Funds Budgeted are a portion of the overall Sewer Repair and Replacement Program, the Storm Utility Fund, and the SOS Program budgets.
W0921-4A 9:15 AM 9/15/2009
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