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HomeMy WebLinkAboutITEM III-C CITY OF AUBURN CTTY OF, PUBLIC WORKS COMMITTEE ~ September 8, 2009 WASHINGTON DRAFT MINUTES r 1. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:00 p.m. in Council Chambers, located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Sue Singer. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Engineering Aide Amber Mund, Project Engineer Leah Dunsdon, Street Systems Engineer Seth Wickstrom, Project Engineer Jacob Sweeting, Transportation Planner Tiffin Goodman, Transportation Planner/Grants Manager Chris Hankins, Traffic Engineer Pablo Para, Assistant Planning Director Kevin Snyder, Senior Planner Chris Andersen, Parks Planning and Development Manager Bob Wuotila, Recreation Special Programs/Marketing Manager Julie Brewer, Citizen Wayne Osborne, and Department Secretary Jennifer Rigsby. II. CONSENT AGENDA A. APPROVAL OF MINUTES Member Singer asked that on page 11, item J, the statement, and that the City stamped asphalt design be included in the Design Standards," be added. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve the Public Works Committee minutes for date August 17, 2009, with the addition referenced above. Motion carried 3-0. B. APPROVAL OF SPECIAL MEETING MINUTES DATED JULY 17, 2009 It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve the Public Works Committee Special Meeting minutes for date, July 17, 2009. Motion carried 3-0. C. APPROVE RIGHT-OF-WAY USE PERMIT NO. 09-27 FOR THE ANNUAL VETERANS' DAY PARADE Engineering Aide Mund was present. There were no questions from the Committee. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve Right-of-Way Use Permit No. 09-27 for the Annual Veterans' Day Parade. Motion carried 3-0. Page 1 Public Works Committee Minutes September 8, 2009 DRAFT MINUTES D. PERMISSION TO AWARD CONTRACT NO. 09-13 FOR PROJECT NO. CP0767, MOHAWK PLASTICS WETLAND MITIGATION IMPROVEMENTS TO REED TRUCKING AND EXCAVATING INC. ON THEIR LOW BID OF $236,235.56 PLUS WASHINGTON STATE SALES TAX OF $22,442.38 FOR A TOTAL CONTRACT PRICE OF $258, 677.64 Project Engineer Dunsdon was present. Chairman Wagner stated the bid appeared to be reasonable. Member Singer asked what the size of wetland being mitigated for is. Dunsdon responded the ratio of mitigation is determined by the Department of Ecology and the Army Corp of Engineers but did not know the exact size of the original wetland the mitigation is for. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council grant permission to award Contract No. 09-13 for Project No. CP0767, Mohawk Plastics Wetland Mitigation Improvements to Reed Trucking and Excavating, Inc. Motion carried 3-0. E. PERMISSION TO AWARD CONTRACT NO. 09-14 FOR PROJECT NO. CP0918, 2009 ARTERIAL AND COLLECTOR CRACK SEAL PROJECT TO DOOLITTLE CONSTRUCTION, LLC ON THEIR LOW BID OF $93,950.00 Street Systems Engineer Wickstrom answered questions asked by Member Singer regarding how the streets for the project are chosen and prioritized. Wickstrom stated a visual inspection of the arterial streets in the City was conducted. Assistant Director/City Engineer Selle stated that there are some streets that are in too poor of a condition for crack sealing to be effective. Staff identifies those arterial roads where the amount and size of the cracking would benefit from the application of a seal. Member Singer asked if the portion of West Main Street from the Union Pacific Railroad tracks to West Valley Highway is an appropriate street for crack seal. Wickstrom replied that portion of West Main Street was reviewed by staff and it was determined to be in too poor a condition for crack sealing to be effective and that the roadway needs to be reconstructed. Chairman Wagner asked if staff keeps a pavement inventory. Street Systems Engineer Wickstrom answered the streets that have been crack sealed in the past are recorded in the pavement condition database but that the system is not specific enough to predict which streets would benefit from a crack seal treatment and so staff physically reviews the roads to make this determination along with input from maintenance staff. Assistant Director/City Engineer Selle said the pavement inventory system can give staff an idea of which streets may need to be patched, which streets might need a thin overlay versus a thick overlay or total reconstruction and then field reviews by staff are completed to confirm the treatment needed and to prioritize the streets. Chairman Wagner requested a review, within the next three months, of the pavement condition system and an explanation of what type of information can be obtained from the system to assist in determining priorities for maintenance, repair, and replacement. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council grant permission to award Contract No. 09-14 for Project No. CP0918, 2009 Arterial and Collector Crack Seal Project to Doolittle Construction, Inc. Motion carried 3-0. Page 2 Public Works Committee Minutes September 8 2009 DRAFT MINUTES F. APPROVE CHANGE ORDER NO. 1 IN THE AMOUNT OF $128,378.00 TO CONTRACT NO. 09-12 WITH WOODWORTH AND COMPANY, INC. FOR PROJECT NO. CP0901, 2009 LOCAL STREET PRESERVATION PROJECT Chairman Wagner asked with the current flood implications, if staff still wants to move forward with including the rehabilitation and overlay of the identified portion of 22"d Street NE. Assistant Director/City Engineer Selle responded the street is being included in the project in order to prevent it from reaching the state when it needs to be rebuilt. Mayor Lewis supported continuing with the project and including 22"d Street NE. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council approve Change Order No. 1 to Contract No. 09-12 for Project No. CP0901, 2009 Local Street Preservation Project. Motion carried 3-0. G. APPROVE CHANGE ORDER NO. 1 IN THE AMOUNT OF $519,588.00 TO CONTRACT NO. 09-10 WITH ICON MATERIALS, INC. FOR PROJECT NO. CP0907, 2009 ARTERIAL AND COLLECTOR PAVEMENT PATCHING PROJECT Street Systems Engineer Wickstrom reported the City has the ability to enter into this change order due to the original bid coming in significantly under the actual budget. Member Singer asked why A Street SE and F Street SE where chosen for the project over other streets. Wickstrom answered the patching on A Street SE, from 6'h Street SE to 41 St Street SE/Ellington Rd. SW, is minimal and the roadway is well traveled, and that A Street will also be crack sealed this year. With the two treatments, the pavement on A Street is anticipated to last a lot longer. F Street SE, from 21s' Street to 26th Street SE, was chose due to its condition which has not yet gone to a complete re-construction requirement. Vice-Chair Cerino and Mayor Lewis agreed F Street SE is a good choice. Street Systems Engineer Wickstrom and Assistant City Engineer Gaub answered questions asked by Chairman Wagner regarding how the amount of the change order was calculated. Member Singer asked for a list of streets that had to be left in a deteriorated condition in order to make repairs on other streets. Director powdy stated some streets are selected for inclusion in projects based on how much recent repair work the City's Maintenance and Operations staff has been performing. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council approve Change Order No. 1 to Contract No. 09-10 for Project No. CP0907, 2009 Arterial and Collector Pavement Patching Project. Motion carried 3-0. H. APPROVE AMENDMENT NO. 1 TO CONSULTANT AGREEMENT NO. AG-C-344 WITH CH2M HILL, INC FOR ENGINEERING SERVICES FOR PROJECT NO. C201A, M STREET SE GRADE SEPARATION PROJECT Project Engineer Sweeting explained that King County Waste Water Treatment Division has a sewer line within the M Street Right-of-Way that must be relocated in order to accommodate the grade separation project. In addition, the City has a storm drain that has to be relocated for Page 3 _ Public Works Committee Minutes September 8 2009 DRAFT MINUTES the same reason. The City has identified an alignment around the future depression area for the storm drain to be relocated to. King County has requested to use the same alignment; therefore, a feasibility study needs to be completed to determine if both utilities can be accommodated in the proposed corridor and whether it will be cost effective to both agencies to share the corridor and the crossing of SR 18 and the BNSF tracks. Sweeting stated the feasibility study evaluating the relocation of the City's storm drain has been completed and a separate study needs to be done for the King County sewer line, which is the responsibility of King County. Sweeting stated that in the interest of maintaining the City's project schedule it will be of benefit to the City to complete the study on behalf of the County, at the County's expense, as the City already has the necessary permitting with the State and BNSF to complete the investigative work within their Rights-of Way. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council approve Amendment No. 1 to Consultant Agreement No. AG-C-344 for Project No. C201A, M Street SE Grade Separation Project. Motion carried 3-0. III. ISSUES A. RESOLUTION NO. 4517 AUTHORIZING THE MAYOR TO EXECUTE AN INTERAGENCY AGREEMENT WITH KING COUNTY FOR THE PURPOSE OF COMPLETING A FEASIBILITY STUDY FOR THE RELOCATION OF A COUNTY SANITARY SEWER LINE FOR THE M ST GRADE SEPARATION PROJECT There were no questions from the Committee. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council adopt Resolution No. 4517. Motion carried 3-0. B. RESOLUTION NO. 4515 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A LOCAL AGENCY AGREEMENT BETWEEN THE CITY OF AUBURN AND WASHINGTON STATE DEPARTMENT OF TRANSPORTATION RELATING TO PROJECT NO. CP0803, 37T" STREET SE / R STREET SE PEDESTRIAN CONNECTOR IMPROVEMENTS Chairman Wagner asked if the proposed pedestrian crossing on Auburn Way S was moving forward. Project Engineer Dunsdon answered it is not. Director powdy stated work on the Auburn Way S crossing has not stopped completely but the funds that were allocated to the project are being reallocated to Project No. CP0803 to prevent them from being withdrawn by the Washington State Department of Transportation. Dowdy reported staff is waiting for the Muckleshoot Indian Tribe's backing on the proposed City plan for a mid-block crossing on Auburn Way South. Assistant Director/City Engineer Selle answered questions asked by Member Singer regarding how Project No. CP0803 was chosen to receive the reallocated funds. The project was chosen from the 6 Year Transportation Improvement Program because it met the criteria of the grant allowing for the transfer of the grant funding. Page 4 Public Works Committee Minutes Seqtember 8 2009 DRAFT MINUTES Chairman Wagner asked when the project will be completed. Project Engineer Dunsdon answered Summer 2010. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council adopt Resolution No. 4515. Motion carried 3-0. C. RESOLUTION NO. 4516 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A LOCAL AGENCY AGREEMENT BETWEEN THE CITY OF AUBURN AND WASHINGTON STATE DEPARTMENT OF TRANSPORTATION RELATING TO PROJECT NO. CP0914, F STREET SE / 4T" STREET SE TRAFFIC SIGNAL IMPROVEMENTS Project Engineer Dunsdon answered questions asked by Chairman Wagner regarding the estimate of funding listed in the Local Agency Agreement with Washington State Department of Transportation. Assistant Director/City Engineer Selle explained that the project was well scoped prior to submittal of the grant application to help ensure adequate funding for the signal project. Chairman Wagner voiced concern about allocating funds to a signal project and in the future have it determined there are complications that increase the project's cost beyond the original scope. Assistant Director/City Engineer Selle responded the signal improvements at F Street SE and 4th Street SE were well scoped and are a priority due to the expected traffic impacts during the construction of the M Street SE Grade Separation Project on this corridor. Vice- Chair Cerino stated there are only three routes that go under SR18 and the railroad tracks and if the traffic signal improvements at F and 4th Streets are not complete prior to the M Street SE Grade Separation Project starting, there will be a significant impact on traffic flow. Mayor Lewis agreed. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council adopt Resolution No. 4516. Motion carried 3-0. D. RESOLUTION NO. 4520 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND THE LOWEST RESPONSIBLE BIDDER FOR CONTRACT NUMBER 08-19, PROJECT NUMBER CP0743, 2007 LOCAL STORM IMPROVEMENT PROJECT Chairman Wagner asked if Auburn Regional Medical Center is constructing half-street improvements along 1St Street SW. Senior Project Engineer Helbig answered they are doing improvements on the north side of the road but the storm line is located on the south side. The Committee and staff discussed the potential bicycle route, which would extend to the Les Gove Community Campus from downtown. Helbig stated some on street parking may need to be eliminated to accommodate a bicycle lane on 1St Street. Assistant Director/City Engineer Selle stated if parking is eliminated from the north side of the street there would p robably be room for a bicycle lane. Selle said there is limited space at the intersection of 1S Street and Auburn Avenue that would not allow a bicycle lane at this time, however, staff is working with the hospital on their long range plans and discussing the need for additional Right-of-Way at Page 5 Public Works Committee Minutes September 8 2009 DRAFT MINUTES this intersection to accommodate future bicycle lanes. That time would be the ideal time to stripe the corridor for bicycle lanes. Mayor Lewis recommended discussion continue during the review of the Comprehensive Transportation Plan. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council adopt Resolution No. 4520. Motion carried 3-0. E. ORDINANCE NO. 6258 AMENDING CHAPTER 12.04 OF THE AUBURN CITY CODE RELATING TO ENGINEERING STANDARDS Assistant City Engineer Gaub explained the Ordinance provides for changes to ACC 12.04, making the distinction between the Engineering Design and Construction standards from other design standards in the City code. Chairman Wagner asked why the Management of Record Drawings was moved from Item B to Item D. Gaub answered staff is trying to align the Ordinance with the steps by which the work is completed and add the reference to ACC 13.40.010. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council adopt Ordinance No. 6258. Motion carried 3-0. Agenda Modification F. RESOLUTION NO. 4525 AUTHORIZING THE MAYOR TO SUBMIT APPLICATIONS TO THE FEDERAL EMERGENCY MANAGEMENT ADMINISTRATION FOR GRANTS FOR HAZARD MITIGATION PROJECTS Director powdy explained the grant application deadline is September 15, 2009. There were no questions from the Committee. It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee recommend Council adopt Resolution No. 4525. IV. DISCUSSION AND INFORMATION A. DRAFT COMPREHENSIVE TRANSPORTATION PLAN - UPDATE (Goodman) Transportation Planner Goodman presented the Committee with the Draft Comprehensive Transportation Plan. Goodman stated the Committee has reviewed the updated portions individually and there have been some text changes that modify language referring to the annexation areas. One change was made to the Level of Service Standards, the intersection at 3rd Street SW and Cross Street corridor was changed from Level of Service D to E, making it consistent with the Downtown Redevelopment Plan. Goodman explained that the comments from the Committee will be incorporated and then a public draft will be issued to go before the Planning Commission on October 6, 2009. The draft plan will also be posted on the City website. Page 6 Public Works Committee Minutes September 8 2009 DRAFT MINUTES Paqe 1-1: Chairman Wagner suggested air travel be included in the "Purpose" paragraph as one of the multiple forms of transportation in the City. In the "Vision" section, Chairman Wagner asked that the bullet, "Encourage healthy community principles;" be more specific. Goodman stated the statement was added during the 2005 update, at the recommendation of Councilmember Norman, to mirror the language used by the Puget Sound Regional Council (PSRC). Member Singer suggested, "Encourage healthy community principles through a non-motorized transportation system;" as that is the focus of the PSRC. Chairman Wagner agreed. Paqe 1-3: Chairman Wagner asked the last sentence of paragraph two, referring to the significant value of the Technical Advisory Committee be taken out. Mayor Lewis agreed. Paqe 1-4: Chairman Wagner stated the Regional Access and Mobility Partnership should be included with the Pierce County Regional Coordination efforts. Assistant Director/City Engineer Selle answered questions asked be Member Singer regarding State ownership of a portion of West Valley Highway at the SR 18 interchange. Member Singer pointed out the three references to potential annexation areas on pages 1-4 and 1-5. Goodman asked if the King County island areas should be considered potential annexation areas. The Committee and Mayor agree those areas should not because there are no planning efforts to annex those areas into the City. Mayor Lewis suggested referencing the areas as, "...those areas of King County that are islands within Auburn..." Paqe 2-3: The Committee and Mayor Lewis agreed the statement starting with, "In most cases, on-street bicycle facilities are not appropriate for Principal Arterials..." be changed to read, "In some cases..." in the event a way of including on-street bicycle facilities is developed in the future. Page 2-4: The Committee discussed replacing the term "rural" to "residential conservancy." Transportation Planner Goodman stated the plan and map will be updated to be consistent with Planning Department documents. Paqe 2-11: Chairman Wagner stated following the last legislative session, SR 164 is now a Highway of Statewide Significance. Member Singer confirmed. Paqe 2-13: The Committee asked that Transportation Planner Goodman update the Population, Housing, and Job Growth figures with the most recent figures from the Planning Department. Page 2-14: The Committee discussed the BNSF Railway Crossing and possibly removing references to the project. It was decided not to remove reference to the project. Paqe 2-17: Chairman Wagner asked if the total cost of item17, Stewart Road/SR 167 to East Valley Highway, included a bridge. Goodman stated she will verify the amount includes the bridge. Page 7 Public Works Committee Minutes September 8, 2009 DRAFT MINUTES Member Singer asked that a connector route from Clay Street to Western be added to the list as an improvement within the Auburn Environmental Park area. Goodman indicated that the projects included in the plan are intended to be capacity improvement projects and do not cover all local road improvements or preservation work. Chairman Wagner suggested the word "capacity" be included in the title of Table 2-3. Pac e 2-19: Chairman Wagner asked that mention of a bridge be added to item 31, M Street to 124 Avenue SE. Paqe 2-23: Chairman Wagner recommended connector routes through the Environmental Park District, as mentioned by Member Singer, be included in the "Future System Recommendations" section. Member Singer discussed the importance of including future planning efforts for grant application purposes. Fiqure 2-1: Transportation Planner Goodman answered questions asked by Chairman Wagner regarding streets in the Lea Hill Area being classified as Principal Arterials. The Committee and staff discussed the classification of 105`h Place. It was decided to change 105th Place back to a Residential Collector. The Committee and Mayor Lewis discussed the classification of the current private road connection between R Street SE and 41S' Street SE along the White River. At this time the classification as a future public roadway was determined to be appropriate. Fiqure 2-2: Staff will research why counts on 8th Street east of Harvey Road are not shown on the map. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner regarding ownership of Peasley Canyon Road. Fiqure 2-4: Transportation Planner Goodman responded to questions asked by Chairman Wagner regarding the Corridor Sections Map and its relationship to Level of Service Standards. Fiqure 2-5: Transportation Planner Goodman explained the numbers on the map correspond to the projects listed in Table 2-3. Member Singer asked that Table 2-3 be referenced on the map legend. The Committee and staff discussed changing the "Alternative" designations on the map to a different nomenclature to clarify that they are not separate alternatives but that each alternative is in addition to the previous one. Fiqure 2-7: The Existing and Future ITS Corridors need to be added back on to the map. Paqe 3-7: Member Singer noted there is no reference to how the City is going to plan and handle major trailheads. Member Singer suggested the need for amenities at trailheads be included in the plan, such as bicycle racks and improved informational kiosks. Page 3-8: Chairman Wagner and Mayor Lewis recommended language regarding Local Improvement Districts (LIDs) for Sidewalk Improvements be included in the "Funding Mechanisms" section. Page 8 Public Works Committee Minutes Seqtember 8 2009 DRAFT MINUTES Goodman answered questions asked by Member Singer about the criteria for the Sidewalk Improvement Program. Member Singer asked for more clarification distinguishing the difference in the criteria for the program and for the sidewalk improvements referenced on page 3-7. Paae 3-9: The Committee asked that the statement, "Moving away from the valley floor, riding becomes more challenging. Therefore, existing and planned bicycle trails are focused primarily in the flatter areas," be replaced with language that states the City is moving toward more connections between the valley floor and the plateau areas. Park Planning and Development Manager Wuotila provided clarification for Member Singer on the location of the Green River Trail, referenced on page 3-9. Paqe 3-10: Member Singer asked which trail is referenced in Table 3-1, Hard-surface Trail. Transportation Planner Goodman answered the Interurban Trail, White River Trail, and the trail in Lakeland Hills that goes around Sunset Park. The C Street SW Trail will need to be added. Page 3-11: Park Planning and Development Manager Wuotila answered questions asked by Member Singer regarding the funding for the feasibility study on the Bonneville Power Trail. The Committee, Mayor Lewis and staff discussed the future of the Bonneville Power Trail and the probability of the trail being completed and various alternative routes and identified a specific route using many existing streets rather then the line currently shown. By using 37tn Street as an on-street bicycle facility between West Valley Highway and I Street NE to link the east and west ends of the trail, the trail will more feasibly be connected to both the West Hill, the Interurban Trail, and Lea Hill. Fiqure 3-1: Transportation Planner Goodman reported a sidewalk inventory in Lea Hill was conducted and accurately reflected on the map, following questions about sidewalk gaps asked by Chairman Wagner. Chairman Wagner asked that the gaps in existing sidewalks be added to the map. Goodman suggested adjusting the color of the location of existing sidewalks. Figure 3-2: Member Singer asked that 15th Street NW be added to the priority list. The Committee and staff agreed that the street should be identified as a priority. Chairman Wagner asked that the title of the map be changed. Goodman suggested, "Future Priority Sidewalk Corridors." Member Singer asked if staff had researched the possibility of creating a trail on property on Lea Hill that may be partially or fully owned by the City for water purposes, which is already being used by pedestrians to travel from Lea Hill Road up to 105th Avenue. Transportation Planner Goodman responded staff has not, but the Comprehensive Transportation Plan would not preclude them from doing so. Mayor Lewis suggested the Committee continue discussion while reviewing the Trails map. Fiaure 3-4: Member Singer asked that staff show how the Green River Trail will extend into Kent to be consistent with the City of Kent's Comprehensive Transportation Plan. The Committee, Mayor Lewis and staff discussed various potential future bicycle routes that would improve the connectivity of the overall system and allow cyclist to travel through the City efficiently and safely. Member Singer stated the goal should be to create a system that does not have routes that end abruptly, leaving cyclist with no where to go. Page 9 Public Works Committee Minutes September 8, 2009 DRAFT MINUTES Chairman Wagner and Member Singer recommended marking the trailheads on the map. Mayor Lewis suggested adding a trailhead marker on 15th Street SW that was created by riders. Chairman Wagner suggested a map symbol for existing trailheads and desired trailheads. Member Singer suggested adding the bicycle route through the Supermall parking lot and including it as a desired trailhead. Mayor Lewis agreed. Transportation Planner Goodman verified the locations of the trailheads, Main Street and 37tn Street as current and15th Street NW on the Interurban Trail, Ivan Evans Park, and the White River Trail on A Street as desired. Using a map, prepared by Member Singer, the Committee and staff continued discussing the different proposed bicycle routes and the feasibility of the routes. Paqe 4-6: Chairman Wagner asked Transportation Planner Goodman to verify the number of homes in the first paragraph with the Planning Department. Fiqure 4-3: Chairman Wagner asked that the pink areas on the map be verified as indicating schools and included in the legend. Transportation Planner Goodman answered questions asked by Chairman Wagner regarding how the major trip generators where chosen. Paqe 5-1: Chairman Wagner recommended a statement to convey the importance of safety over convenience be included early in the Policy Chapter. Paqe 5-5: Chairman Wagner asked if concurrency, as referenced in the second bullet point, is defined in the Policy Chapter. Goodman answered it is defined in the Streets Chapter and the Capital Facilities Plan. Assistant Director/City Engineer Selle said the definition is also in the City's Citywide Comprehensive Plan of which this plan is a part of. Chairman Wagner asked that TR-26 include existing sidewalks as well as streets. Paqe 5-6: Chairman Wagner suggested a policy statement regarding Photo Enforcement be included under the Education and Enforcement header. Member Singer agreed, and suggested the statement be included under a Safety Objective. Vice-Chair Cerino stated there needs to be emphasis that the Photo Enforcement is used as a safety measure and not to generate revenue. Chairman Wagner said the Council should discuss the possibility of allowing left-over funds from the Photo Enforcement Program be used to fund transportation safety improvements. The Committee agreed. Paqe 5-7: The Committee and staff discussed including a statement regarding the use of signal timing to promote transportation demand management. Paqe 5-8: Chairman Wagner asked for a statement about vacation of Right-of-Way be included under the Right-of-Way Objective, such as, "...will vacate Right-of-Way only if not needed in the future or in cases to promote economic development:.." Page 10 Public Works Committee Minutes September 8, 2009 DRAFT MINUTES Paae 5-12: The Committee discussed including policy regarding C-curb and how that aligns with the "safety first" policy. Assistant Director/City Engineer Selle explained how access control measures, such as C-curb, are worked into an overall corridor plan. Chairman Wagner recommended a statement like, "...will strive to prevent negative impact on existing businesses nstaIling access management devices, such as C-curb...„ The Committee and staff when i agreed a safety element should also be included. Paae 5-14: Chairman Wagner said explanation of why roundabouts are a viable option should be included under the Roundabouts Objective. Page 5-16: Chairman Wagner asked for consistency and inclusion of Lea Hill in TR-133. Paqe 5-17: The Committee discussed the City's ability to limit helicopter use. Vice-Chair Cerino suggested limiting the facilities for helicopters. Director powdy said staff will consult with Finance Director Coleman, who is currently working with the Legal Department on this issue. Paae 6-3: Chairman Wagner asked that it be noted under Facility Contributions, that the facility improvements do not relieve the developer of the Half-Street Requirement. Paqe 6-4: Member Singer asked that it be clarified the State can only collect tolls. Under the Street Utility section, Chairman Wagner asked, "...either via a flat fee..." be changed II' to "...such as a flat fee..." and "...would pay an equal..." be changed to "...would pay their fair share..." In response to questions asked by Chairman Wagner, Transportation Planner Goodman discussed how staff organized public input regarding the Comprehensive Plan and incorporated the public's suggestions. Chairman Wagner asked that the Committee review the public comments from the Lea Hill and West Hill meetings. Director powdy stated the comments were also reviewed at the Transportation, Transit, and Trails Committee. B. ORDINANCE NO. 6263 AMENDING CHAPTER 18.56 OF THE AUBURN CITY CODE RELATING TO TEMPORARY AND PORTABLE SIGNS* (Snyder/Andersen) Chairman Wa9ner commented that the time limit stated in Item 2b, on pa9e 22 of 31, maY be too restrictive to the promotion of businesses. There were no further comments or recommendations from the Committee. There was Committee consensus in support of Ordinance No. 6263. C. ORDINANCE NO. 6256 WHICH AMENDS SECTIONS 10.36.020 AND 10.36.270 OF THE AUBURN CITY CODE RELATING TO PARKING ON PLANTING STRIPS IN RESIDENTIAL ZONES (Hankins) Transportation Planner/Grants Manager Hankins outlined the updates and changes made to the Ordinance. Definitions for mountable curbs, shoulder, and vertical and barrier curb were added following direction from the Committee. In addition, a new section, regarding parking on a landscape stripe was included. The language is all new and structured in such a way that a Construction Permit would be required for individuals wanting to make the improvements that Page 11 Public Works Committee Minutes September 8, 2009 DRAFT MINUTES would allow for parking. The Construction Permit requirement would allow staff to review the improvements, making sure they meet the design standards and to check for utility and sight- distance issues. Associate City Attorney Stanhope reported the Legal Department's primary concern is enforceability and how Parking Enforcement would know when Construction Permits have been issued, allowing for parking on the landscape strip and how other individuals would be prevented from parking in the improved Right-of-Way. One idea is a permit parking sign be required and the permit holder would be responsible for signing the area and enforcement. The Committee discussed the potential of allowing property owners that are interested in making improvements to their frontage to obtain a Right-of-way Use permit that would give those property owners the responsibility for maintaining the parking area and enforcing the parking including signage. This may allow the property owners to restrict parking so that they receive the benefit of the improvements that they have made within the right-of-way. Committee indicated a desire to have this idea reviewed further to determine if something like this can be done. Member Singer questioned the definition of a planter area which implies that parking would be impacted under this new code where property owners have installed grass adjacent to a non- curbed roadway but a neighbor with gravel in this same area would be allowed to park without any further improvements. Staff indicated that they would review the language but that the intent was to allow parking in a shoulder area that is a minimum of 8 feet wide without additional improvements. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner regarding the permit requirements. Chairman Wagner asked for further definition of a vertical, possibly including a height limit. Ordinance No. 6256 will be brought back to Committee, with drawings as examples, for further discussion. D. CODE UPDATE PROJECT - DESIGN STANDARDS This item was deferred to the next meeting. E. CAPITAL PROJECT STATUS REPORT Item 4- CP0611 - Harvev Rd & 8th St NE Improvements: The Committee asked if the contractor was able to open the road and earn the incentive that was offered. Senior Project Engineer Helbig responded that the contract did open the road 10 days early which allows for the full incentive offered. Item 15 - CP0819 - Mill Creek/Peaslev Canvon Culvert Replacement: Staff reported that the environmental permits were not going to be received in time to complete the construction of the improvements within the fish window that will be required. Therefore, staff will be taking interim measures to protect the roadway through this fall and winter with construction of the replacement to occur next summer. Page 12 Public Works Committee Minutes September 8, 2009 DRAFT MINUTES Item 26 - C518A Downtown Water Qualitv Facilitv: The committee requested a copy of the preliminary design report for this project and a briefing a a future committee meeting. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:27 p.m. Approved this day of 12009. Rich Wagner Jennifer Rigsby Chairman Public Works Department Secretary Page 13