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HomeMy WebLinkAbout08-04-2009 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, August 4, 2009 -10:00 AM - Council Conference Room MINUTES 1. CALL TO ORDER Chair Jim Kelly called the meeting to order at 10:00 a.m. in the Council Conference Room located at Auburn City Hall, 25 West Main Street in Auburn. Chair Kelly and the following Board members were present: Chair Pro Tem Bud Larson, Member Lynn Norman, and Member Bill Petersen. Member Virginia Haugen was excused. Also present were Board Attorney Steve King and Acting Board Secretary Cathy Richardson. II. AGENDA MODIFICATIONS Chair Kelly noted the addition of claims from John Calkins for dental and vision expense reimbursement and an application from Jim Kelly for disability leave. III. APPROVAL OF MINUTES A. Minutes of the July 7, 2009 LEOFF Board Meetinq Motion by Member Petersen, second by Member Norman to approve the July 7, 2009 minutes as distributed. MOTION CARRIED. 4-0. IV. UNFINISHED BUSINESS A. Pendinq Disabilitv Leave/Retirement Applications There was no pending disability leave/retirement application. B. Medical/HearinqNision/Dental Claims 4. Bruce Caldwell Request for reimbursement of inedical expenses in the amount of $59.01 for services received in April 2009. On July 7, 2009, the Board tabled Mr. Caldwell's claim pending the receipt of the Medicare and Regence Explanation of Benefits Statements. To date, no additional information has been received. Motion by Member Petersen, second by. Chair Pro Tem Larson to table Mr. Caldwell's claim unfil the next regular LEOFF Board meeting. MOTION CARRIED. 4-0. - LEOFF Board Minutes August 4, 2009 Page 1 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, August 4, 2009 -10:00 AM - Council Conference Room V. NEW BUSINESS A. Disability Leave/Retirement Aqplications (The following item was considered immediately following Item V.C.6 of these minutes. Chair Kelly relinquished the chair and Chair Pro Tem Larson presided over the meeting for this item only.) Chair Kelly recused himself from consideration of his Application for Disability or Retirement Leave. 1. James Kelly Effective Date of Disability: August 10, 2009 Last Day of Service: August 9, 2009 Chair Pro Tem Larson stated that Mr. Kelly's application for disability leave/retirement is requested effective August 10, 2009. Committee members reviewed Mr. Kelly's application for disability leave and physician's statement. Motion by Member Petersen, second by Member Norman to approve Mr. Kelly's Application for Disability Leave for leave effective August 10, 2009, with last day of service on August 9, 2009. Mr. Kelly advised that his surgery is scheduled for Monday with an ~ anticipated return date of approximately OCtober 10, 2009. MOTION CARRIED. 3-0. B. Appeals/Requests for Reconsideration No request for reconsideration was received. C. MedicaVHearingNision/Dental Claims 1. John Baker Request for reimbursement of vision care expenses in the amount of $337.50. Mr. Baker's last vision expenses were on August 11, 2008 in the amount of $169.97. Motion_ by Chair Pro Tem Larson, second by Member Petersen to approve the claim to the policy maximum of $250.00. MOTION CARRIED. 4-0. LEOFF Board Minutes August 4, 2009 Page 2 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, August 4, 2009 -10:00 AM - Council Conference Room 2. Coy Franklin Grall Request for reimbursement of vision care expenses in the amount of $250.00. Mr. Grall has not received vision care reimbursement in the past year. Motion by Member Petersen, second by Chair Pro Tem Larson to approve Mr. GralPs claim to the policy maximum of $250.00. MOTION CARRIED. 4-0. 3. Ernest Miller Request for reimbursement of vision expenses in the amount of $117.99. Mr. Miller has not received vision care reimbursement in the past year. Motion by Chair Pro Tem Larson, second by Member Petersen to approve the claim in the amount of $117.99. MOTION CARRIED. 4-0. 4. David J. Hannitv Request for reimbursement of inedical expenses in the amount of $56.00 for services received on June 24, 2009. Motion by Member Petersen, second by Chair Pro Tem Larson to table the claim pending receipt of insurance explanation of benefits statement(s). MOTION CARRIED. 4-0. 5. Robert S. Phillips Request for reimbursement of denture treatment services received on July 24, 2009 in the amount of $400.00. Mr. Philips has not received any dental or denture expense reimbursement. Motion by Chair Pro Tem Larson, second by Member Petersen to approve the claim in the amount of $400.00. (The following claim was considered immediately following Item V.E.1 of these minutes.) 6. John Calkins LEOFF Board Minutes August 4, 2009 Page 3 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, August 4, 2009 -10:00 AM - Council Conference Room a. Request for reimbursement of dental expenses in the amount of $1,393.00 for services received as follows: July 28, 2008 $ 227.00 May 27, 2009 $ 824.00 April 23, 2009 $ 236.00 July 9, 2009 106.00 $1,393.00 Chair Kelly noted that Mr. Calkins has not received dental expense reimbursement in 2009. Mr. Calkins' previous dental care has been determined as medically necessary: Motion by Member Petersen, second by Chair Pro Tem Larson to approve the claim in the amount of $1,393.00. MOTION CARRIED. 4-0. b. John Calkins Request for reimbursement of vision expenses in the amount of $81.00. Mr. Calkins has not received reimbursement for vision expenses in the last year. Motion by Member Petersen, second by Chair Pro Tem Larson to approve the claim in the amount of $81.00. MOTION CARRIED. 4-0. D. Correspondence No correspondence was received. E. Discussion 1: Long term care/nursing care/assisted living care expenses. , Board members discussed the inclusion of cable service fees in the cost of long term care facility rent. It was noted that retiree Ogden's long term care facility includes basic cable in its overall monthly care/rent fees while retiree Cude's facility itemizes basic cable service separate from the monthly care/rent fees. Members discussed whether it is appropriate for the LEOFF Board to pay cable service as it is not medically necessary. Members discussed the method for determining the cost of cable service for LEOFF Board Minutes August 4, 2009 Page 4 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, August 4, 2009 -10:00 AM - Council Conference Room those members in a long term care facility whose daily rental rate is inclusive of cable service. Members concurred that is not appropriate for the LEOFF Board to . pay cable service. Chair Kelly stated that he will work with the Board Secretary to obtain a further itemized statement from Mr. Ogden's facility that would identify the cable service cost in his monthly rent/care rate. Board Attorney King suggested amending LEOFF Board Policy and Procedure Section 9.04(B), which is a list of non-medical charges that will not be paid, to include cable television fees. Motion by Member Petersen, second by Chair Pro Tem Larson to add to Section 9.04(B) "cable television fees" in the series of services and expenses that will not be paid. MOTION CARRIED. 4-0. VI. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 10:24 a.m. s Z' APPROVED THE ~ DAY OF SEPTEMBER, 2009 r ~ v 1 ~ ~ 4g Jim K Ily, Chair. Danielle Daskam, Board Secretary I.EOFF Board Minutes August 4, 2009 Page 5