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HomeMy WebLinkAboutITEM V-A-1CITY COUNCIL MEETING MINUTES WASHINGTON 1. CALL TO ORDER September 21, 2009 7:30 PM A. Flag Salute Mayor Peter B. Lewis cailed the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza, Lynn Norman and Virginia Haugen. Staff members present included: Public Works Director Dennis Dowdy; Information Services Director Lorrie Rempher; Deputy Police Chief Bob Lee; Assistant City Attorney Steve Gross; Planning, Building and Community Director Cindy Baker; Human Resources/Risk and Property Management Director Brenda Heineman; Finance Director Shelley Coleman; Parks, Arts and Recreation Director Daryl Faber; Assistant Planning Director Kevin Snyder; Building Division Manager Rick Hopkins; Grant Writer Michael Wilson; Human Services Manager Michael Hursh; and City Clerk Danielte Daskam. C. Announcements and Appointments 1. Announcements a) Proclamation - Tribute to Koji Norikane Mayor Lewis read and presented a proclamation declaring September 21, 2009 as "Koji Norikane Remembrance Day" in the city of Auburn to the Norikane family in attendance, including Koji's wife of 67 years, Mary; son, Bob Norikane; and daughter, Elaine Wetterauer. Page 1 Citv of Auburn Council Meetinq Minutes September 21, 2009 Koji Norikane was born on June 1, 1914 in Thomas, Washington. He graduated from Auburn High School and resided in Auburn most of his life. He passed away on September 7, 2009. A firm believer in farm cooperatives, Koji served on numerous agricultural associations. Koji also served on the Auburn Park Board for many years and supported the City's Pea Patch Program. Mayor Lewis expressed sincere appreciation to the Norikane family for Koji's many years of service to the community. b) Proclamation -"Day of Concern for the Hungry" Mayor Lewis read and presented a proclamation declaring September 26, 2009 as "Mayor's Day of Concern for the Hungry" to Donald Taylor, Chair of the Board for the Emergency Feeding Program of Seattle and King County. Mr. Taylor thanked Mayor Lewis for the City's support and urged ~articipation in the annual food drive on September 26t . c) Proclamation - "Domestic Violence Awareness and Prevention Month" Mayor Lewis read and presented a proclamation declaring the month of October at "Domestic Violence Awareness and Prevention Month" in the city of Auburn to Domestic Violence Victim Advocate Shelly David. Ms. David was accompanied by Jennifer, who is the community legal advocate for victims of domestic violence, Ginger who is the Victim Support Team Supervisor, Jackie who conducts supervised visitations, and Carol, a Victim Support Team member and a speaker for the Victim Impact Panel. Jennifer reviewed the number of events to be held in October promoting domestic violence awareness and prevention month, including the lighting of trees in the City Halt plaza with purple lights in recognition of domestic violence awareness, a skate benefit for domestic violence, and a walk-a-thon. 2. Appointments a) Human Services Committee Page 2 Citv of Auburn Council Meetinq Minutes September 21, 2009 City Council to confirm the appointment of Cecilia Brugger to the Human Services Committee for a three-year term which expires December 31, 2011. Deputy Mayor Singer moved and Councilmember Wagner seconded to confirm the appointment of Cecilia Brugger to the Human Services Committee. MOTION CARRIED UNANIMOUSLY. 7-0. D. Agenda Modifications A revised Agreement for Consulting Services for Resolution No. 4528 was transmitted prior to the meeting. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited fo speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. James Robson, 33620 55th Avenue South, Auburn Mr. Robson presented the Council with a letter, with attached drawings and photos, dated September 21, 2009, regarding his property. He expressed concern with flooding, erosion and drainage on his property due the Jovita Heights development on the West Hill of Auburn. Mr. Robson stated that he believes the Jovita Heights developer did not follow approved development plans. He requested the City remedy the situation. Marylyn Pedersen, 1917 N Court SE, Auburn Ms. Pedersen questioned any pending proposal to increase the compensation of Councilmembers and department directors. Mayor Lewis confirmed that there is no proposal to increase the salaries of Councilmembers and department directors. Ms. Pedersen also inquired regarding the M Street Grade Separation Project and requested a copy of the traffic analysis report prepared for the project. Mayor Lewis responded that the M Street Grade Separation Project is part of the FAST Corridor projects, a group of projects to improve transportation in Page 3 City of Auburn Council Meetinq Minutes September 21, 2009 anticipation of tremendous growth in freight and rail traffic. The M Street Grade Separation Project will mitigate the impact of train traffic over Stampede Pass. The project cost is estimated at $22 million and is funded from a number of sources. Garrett Huffman, 335 116t" Avenue SE, Bellevue Mr. Huffman, representing the Master Builders' Association, spoke in favor of Ordinance No. 6266. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met September 14, 2009. The Committee approved Resolution No. 4523 surplusing forfeited property and authorizing its disposal. The Committee also discussed an addendum to the City's contract with Sound Mental Health, Ordinance No. 6264 relating to low-flying aircraft, Resolution No. 4526 accepting grant funds, and the Police Department's license plate reader program. The next regular meeting of the Municipal Services Committee is scheduled for September 28, 2009 at 4:00 p.m. B. Planning & Community Development Vice Chair Backus reported the Planning and Community Development Committee met September 14, 2009. The Committee approved consent items and Ordinance No. 6266 amending Title 15 to allow the extension of permit expiration dates. The Committee discussed the barrier free playground project, temporary use amendments, administrative use and conditional use permit amendments, and director's official decisions and report. The next regular meeting of the Planning and Community Development Committee is scheduled for September 28, 2009 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:00. The Committee approved contract administration items, including amendments to consultant agreements for engineering services related to the Comprehensive Storm Plan, the annual National Pollution Discharge Elimination System (NPDES) support, and the Les Gove Neighborhood Page 4 Citv of Auburn Council Meetinq Minutes September 21, 2009 Improvements Project. The Committee discussed Ordinance No. 6266 amending Title 15 to allow permit extensions, Resolution No. 4528 approving an agreement with Breckenridge Consulting Services, an update on grants, an update on the Supervisory Control and Data Acquisition (SCADA) project for utilities telemetry, Ordinance 6265 regarding facility extension agreements, design standards, and project status. The next regular meeting of the Public Works Committee is scheduled for October 5, 2009 at 3:00 p.m. D. Finance Chair Backus reported the Finance Committee met this evening at 6:30. The Committee approved consent items including claims and payroll vouchers. The Committee also approved Resolution No. 4526 accepting a grant from the U.S. Department of Justice and Resolution No. 4528 authorizing a consulting services agreement with Breckenridge Consulting Services for assistance with New Market Tax Credit financing for the community center project. The Committee discussed Ordinance No. 6266 to allow extension of building permits, Resolution No. 4523 authorizing the surplus and disposal of seized property, the quarterly investment summary, and an update on the South Correctional Entity (SCORE) financing. The next regular meeting of the Finance Committee is scheduled for October 5, 2009 at 6:30 p.m. E. Community Center The Community Center Committee has not met since the last Council meeting. F. Downtown Redevelopment On behalf of Chair Norman, Councilmember Backus reported on the September 9, 2009 meeting of the Downtown Redevelopment Committee meeting. The Committee continued discussion of design features of Auburn Junction, discussed the Mayor's Institute of City Design results, bike racks and the Urban Vitality grant, and street lighting. The next regular meeting of the Downtown Redevelopment Committee is scheduled for September 22, 2009 at 4:00 p.m. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. Page 5 Citv of Auburn Council Meetinq Minutes September 21, 2009 A. From the Council Deputy Mayor Singer reported that she and several members of the Council attended the grand opening of the new Muckleshoot Tribal K-12 School. Deputy Mayor Singer also reported on her attendance at a meeting with Governor Gregoire and other elected officials relating to Green River flooding, a meeting of the King County Library Board regarding renovation of Auburn Library, a tour of the region tourism cluster and chaired a Tourism Board meeting. Deputy Mayor Singer advised that she and Councilmember Wagner are continuing their work on the City's ASCENT (Auburn's Scientific Center for Emerging New Technology) project. Councilmember Backus commented on the unveiling of the new sign in Bicentennial Park announcing Auburn as the home of Miss Washington 2009 Devanni Partridge. Councilmember Cerino reported on his attendance at the Pierce County Regional Committee meeting. Councilmember Peloza reported on his attendance at the Suburban Cities Association Public Issues Committee where, as the Suburban Cities Association Regional Water Quality Caucus Chair, he provided reports on reclaimed water and wastewater treatment plant odor control measures. Councilmember Peloza also reported on his attendance at the King County Solid Waste Advisory Committee meeting. Councilmember Peloza announced that the Auburn International Farmers Market has completed fifteen market days. The Market will complete its 2009 season on Sunday, September 27th. Councilmember Haugen commended Councilmember Backus for her involvement in the Miss Auburn Scholarship Program and Deputy Mayor Singer for her support of domestic violence prevention programs in the community. B. From the Mayor Mayor Lewis reported on a meeting of the King County Regional Policy Committee, meetings of the Suburban Cities Association and subcommittees, the Chamber of Commerce Awards Banquet, and the Muckleshoot Tribe's annual Veterans Celebration Barbecue. Mayor Lewis also participated in a meeting with Governor Gregoire on the banks of the Green River. The purpose of the Governor's visit was to ensure that the emergency Page 6 Citv of Auburn Council Meetinq Minutes September 21, 2009 declarations and advance preparations for potential flooding of the Green River are secured. Mayor Lewis also commended the Boeing employee group, Employee Recycling Program Fund that helped acquire a specialized recreation cycling trailer to transport bicycles for Auburn's Special Olympics participants as they train and compete at their events around the state. V. CONSENT AGENDA All matters listed on fhe Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the September 8, 2009 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 388646 through 388976 in the amount of $4,994,065.22 and dated September 21, 2009. 2. Payroll Payroll check numbers 527265 to 527357 in the amount of $778,971.89 and electronic deposit transmissions in the amount of $1,150,302.82 for a grand total of $1,929,274.71 for the pay period covering September 3, 2009 to September 16, 2009. C. Contract Administration 1. Amendment No. 2 to Consultant Agreement No. AG-C- 331 A3.16.9, 04.9.1 CP0762 City Council to grant permission to enter into Amendment No. 2 to Consultant Agreement No. AG-C-331 with Roth Hill Engineering Partners, LLC. for additional Engineering Services for Project No. CP0762, Les Gove Neighborhood Improvements. 2. Amendment No. 2 for Consultant Agreement No. AG-C- 302 A3.16.9, 03.4.1.10 Page 7 Citv of Auburn Council Meetinq Minutes September 21, 2009 City Council to grant permission to enter into Amendment No. 2 for Consultant Agreement No. AG-C-302 with Brown and Caldwell, for Engineering Services related to the Comprehensive Storm Drainage Plan update. 3. Amendment No. 1 for Consultant Agreement No. AG-C- 361 A3.16.9 City Council grant permission to enter into Amendment No. 1 for Consultant Agreement No. AG-C-361 with Brown and Caldwell, for Engineering Services related to the On-call Annual NPDES Support. D. Call for Public Hearing F3.22 City Council to call for a public hearing to be held October 5, 2009 to receive public comments and suggestions with regard to the proposed modifications to the 2009-2010 Biennial Budget, including revenue estimates and possible increases in property taxes. Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS There is no unfinished business. VII. NEW BUSINESS There is no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6266 06.0 An Ordinance of the City Council of the City of Auburn, Washington, amending Title 15, Buildings & Construction, of the Auburn City Code Page 8 Citv of Auburn Council Meetina Minutes September 21, 2009 Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6266. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 4523 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 4523. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 4526 F5.4.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to accept grant funds from the U.S. Department of Justice for Byrne Memorial Grant and acceptance of an Interlocal Agreement with the City of Seattle Police Department Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4526. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 4528 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to sign a Financial Services Agreement with Breckenridge Consulting Services, Inc. Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4528. In response to a question from Councilmember Haugen, Councilmember Backus responded that Resotution No. 4528 authorizes the Mayor to enter into a financial services consulting agreement with Breckenridge Consulting Services Page 9 Citv of Auburn Council Meetinq Minutes September 21, 2009 for services involving New Market Tax Credits. Councilmember Backus reported that New Market Tax Credits is a new financing initiative, and there are few firms with the expertise to guide the City through this complex financing tool. After interviewing two firms from Washington State, staff recommended engaging the firm of Breckenridge Consulting Services to provide certain services related to New Market Tax Credits which will be used to finance a portion of the community center project. MOTION CARRIED. 6-1. Councilmember Haugen voted no. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:39 p.m. APPROVED THE DAY OF OCTOBER, 2009. Peter B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www•auburnwa.gov Page 10