HomeMy WebLinkAboutITEM V-C-1CITY OF
_ AGENDA BILL APPROVAL FORM
~ WASHINGTON
Agenda Subject:
Date: September 2, 2009
Amendment #1 to Consultant A reement No. AG-C-371
Department:
Attachments:
Budget Impact:
Planning, Building & Community
Budget Status Sheet, Vicinity Map
$ 0
Administrative Recommendation:
City Council grant permission to enter into Amendment #1 to Consultant Agreement No. AG-C-371 with
Landau Associates for engineering design services.
Background Summary:
In 2007, the City adopted Resolution No. 4196 and entered into an agreement with Gates, Gates, and
Gates, owners of the Mohawk Plastics Co. This agreement required the Gates family to construct a
portion of A Street NW to the full road width, which is above and beyond what was required of them for
development. For these additional improvements, the City is completing the wetland permitting and
mitigation for the wetland fill on the Gates property.
The purpose of this project is to design and construct compensatory wetland mitigation including the
construction of 2.2 acres of wetland creation and 0.4 acre of wetland enhancement. The project includes
the excavation, grading, planting, signing and fencing of the wetland mitigation area.
The purpose of this Amendment to Consultant Agreement No. AG-C-371 is to revise the scope of
services and associated cost to reflect additional engineering work that was required during design. The
anticipated cost for this amendment is $10,560.00, increasing the agreement total to $34,790.00.
Construction for this project is anticipated to begin in October 2009 and be completed in December 2009.
Once construction is complete, the permitting conditions require the City to monitor the wetland for a
period of 10 years to ensure establishment.
The total project cost for the project is estimated to be $621,280. There is $652,800 budgeted for the
Mohawk Plastics Wetland Mitigation Improvements project in the 328 (CIP) Fund.
L1005-1
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services 0 Planning & CD
❑ Fire [D Planning
❑ Park Board ❑Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
ED Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Norman
Staff: Baker
Meeting Date: October 5, 2009
Item Number: V.C.1
A[J$j,.jRN *MORE THAN YQU IMAGINED
BUDGET STATUS SHEET
Project No: CP0767 Project Title: Mohawk Plastics Wetland Mitigation Improvements
Project Manager: Leah Dunsdon
0 Project Initiatio
Initiation Date: Januarv 29, 2008 Q Permision to Advertise Date: August 27, 2009
Advertisement Date: Auaust 11, 2009 * Contract Award
Award Date: Q Change Order Approval
0 Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Bud eted Funds Available
Funding
Prior Years
2009
2010
Future Years
Total
328 Fund - from REET2
328 Fund - from REET2 (Budget Amendment #2)
76,800
106,000
430,000
12,000
28,000
222,800
430,000
Total
76,800
536,000
12,000
28,000
652,800
Estimated Cost (Funds Needed)
Activity
Prior Years
2009
2010
Future Years
Total
Design Engineering - City Costs(l)
p
Design Engineering - Consuftant Costs
76,800
90,000
166,800
Construction Contract Bid
258,678
258,678
Authorized Contingency (15%)
38,802
38,802
Construction Engineering - City Costs(')
p
Construction Engineering - Consultant Costs
26,000
26,000
Other - (Weed Control)
3,000
3,000
Other -(Vllater Meter Service)
8,000
8,000
Other -(Easement Purchase from Sewer Utility)
80,000
80,000
Other -(Future maintenance, monitoring, etc)
5,000
35,000
40,000
Total
76,800
504,480
5,000
35,000
621,280
328 CIP Fund Budget Status
Prior Years
2009
2010
Future Years
Total
*328 Funds Budgeted ( )
(76,800)
(536,000)
(12,000)
(28,000)
(652,800)
328 Funds Needed
76,800
504,480
5,000
35,000
621,280
*328 Fund Project Contingency
0
31,520
7,000
0
31,520
328 Funds Required
0
0
0
7,000
0
in the Budget Status Sections indicates Money the City has available.
City Staff Costs are allocated from Planning budget for Planning staff and General Engineering budget for Public Works staff.
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