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WASHINGTON
DRAFT
PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
SEPTEMBER 28, 2009
MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers
located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA.
Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and
Member Rich Wagner.
Staff members present included: Mayor Pete Lewis, Assistant Director Kevin Snyder,
Principal Planner Elizabeth Chamberlain, Senior Planner Chris Andersen, Environmental
Protection Manager Kelly McLain Aardal, Assistant Police Chief Bob Karnofski, City
attorney Dan Heid, Community Services Manager Duanna Richards, Cultural Diversity
Liaison Alexandra Davis, Storm Drainage Engineer Tim Carlaw, Utilities Engineer Dan
Repp, Storm Drainage Technician Melanie May and Planning Secretary Renee Tobias.
Audience members present included: Roger Thordarson, Wayne Osborne, John
Partridge.
II. ANNOUNCES AND AGENDA MODIFICATIONS
Chair Lynn Norman noted that the Item VI.C., Planning Commission September 9, 2009
minutes, were distributed to the Committee at this meeting by staff.
III. DISCUSSION
A. Transportation, Transit and Trails Committee
Roger Thordarson, Transportation, Transit and Trails Committee Chair, reported on
the status of Committee membership, stating that there is a need for new members.
The TTT Committee will explore having information in the Auburn Reporter, the
City's website and the Mayor's weekly update to recruit citizens who utilize the transit
systems.
Over 600 signatures were collected in support of the Stewart Road project and
turned over to the Pierce County Council at the December 2, 2008 meeting, Mr.
Thordarson reported. At the meeting Vice Chair John Calnan had a brief opportunity
to speak to the Council and the primary point made was that safety is the priority as
drivers travel down the Lake Tapps Parkway to Stewart Road. The Committee was
successful in getting Stewart Road listed on Pierce's TIP sheet. Committee will ask
for a meeting with Pierce County Executive Pat McCarthy to discuss the Stewart
Road project.
Mr. Thordarson commented on the success of the Lakeland Hills shuttle service.
Service began with a sixteen-passenger bus and the area is now being serviced with
a thirty-passenger bus. There has been a noticeable reduction in the number of
Planning and Community Development Committee Minutes September 28, 2009
vehicles parked in Downtown Auburn. Mr. Thordarson reported on other Sound
Transit and Metro Transit route additions and changes.
The TTT Committee will explore ways to encourage area residents to utilize King
County Metro Bus 180 to connect to the Light Rail system at the SeaTac
International Airport.
Mr. Thordarson sits on the King County Transit Advisory Committee. Mayor Lewis
reported that there will be significant budget cuts made by Metro Transit and stated
that Mr. Thordarson has been instrumental in ensuring that Auburn receives the least
amount of reductions.
B. Building Community/Community Services Annual Update
Community Services Manager Duanna Richards and Cultural Diversity Liaison
Alexandra Davis presented an update on the Community Services and Cultural
Diversity Program. Samples of neighborhood meeting invitations and meeting
minutes, and a Community Meeting Action Tracker matrix were shared with the
Committee.
Ms. Richards reported that Community Services was developed to strengthen ties in
the community by reaching out through education, outreach and civic engagement.
There are three main areas under the umbrella of Community Services:
Neighborhoods, Sister City Liaison and Cultural Diversity.
Staff have made presentations regarding Auburn's cultural diversity program and
neighborhood safety meetings to service clubs and agencies. Staff have developed
a community contact and organizational database containing contacts for HOAs,
mobile home parks, apartment complexes, churches and schools. Community
Services has created a Community Services section on the City's website with web
pages for neighborhoods, diversity and Sister City. There are approximately 1,500
names on Cultural Diversity Listserv and the Auburn Diversity Blog has several
hundred hits daily.
Staff have expanded the number of staff participants at Neighborhood Safety
Meetings and Open Houses about City projects, which include the Mayor, Police,
Emergency Preparation and Transportation. Over 40 meetings have been held to
date, with more scheduled for the Fall.
The Auburn WA Sister City Association is a community based organization
incorporated in 2008; the Association is applying for nonprofit (501c3) status. Ms.
Richards serves as Board Secretary and official City Liaison. The City has had a
Sister City relationship with Tamba, Japan along with the City of Kent for the past 40
years. The City is developing a Sister City program with Pyeongchang, South Korea
and Mola, Italy. The City has been asked to consider a joint Sister City relationship
with Covington and Tri-Cities, Mexico (Melaque, Cihautlan and Barra de Navidad).
Ms. Davis reported on the Multicultural Roundtables and relationship building
activities with the Marshallese, Punjabi, Muckleshoot Tribe, Latino/Hispanic and
Russian/Ukrainian communities. Ms. Davis reviewed the Community Information
Guide with the Committee, noting that it will be translated into Spanish and Russian
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Planning and Community Development Committee Minutes September 28, 2009
shortly. Staff have successfully collaborated with the Auburn School District and
Auburn Police Department to form a Gang Prevention Task Force.
Over 1,400 attended the 5th Annual South King County Latino Family Health & Safety
Fair on September 26, 2009. Many community agencies came together to organize
this free event, which featured free dental, vision, blood pressure and diabetes
screenings for all who attended, as well as free Pap tests and mammograms for
women aged 40-64.
The Committee, Mayor Lewis and staff discussed the City's population as identified
by the Auburn School District and the federal census.
The Committee and Mayor Lewis commended the Community Services staff on their
work to build an inclusive community.
C. Ordinance No. 6264 - New section 8.12.065 Relating to Low-Flying Aircraft
City Attorney Dan Heid provided a brief summary of the proposed new section to the
Auburn City Code related to low-flying aircraft as a public nuisance. The most
complaints by citizens are related to hovering helicopters. In response to
Committee's question, Mr. Heid reported that staff have requested the Federal
Aviation Administration's (FAA) position on this ordinance; this has not been received
as of this meeting.
Enforcement of this ordinance will need to be specific and factual, and established by
testimonial evidence and/or photographs. The Committee, Mayor Lewis and staff
discussed the proposed new section. There was not unanimous agreement by the
Committee members with the proposed ordinance as it is currently written. Legal will
provide the Committee with additional information and the FAA's response.
D. Surface Water Management Manual
Utilities Engineer Dan Repp introduced Stormwater Technician Melanie May, who
has been assisting Storm Drainage Engineer Tim Carlaw on the SurFace Water
Management Manual.
Mr. Repp gave a brief overview of the manual update. The State issued the City a
National Pollutant Discharge Elimination System (NPDES) permit, and one of the
requirements is to adopt a technical manual e.g., Surface Water Management
Manual or the equivalent manual from the Department of Ecology (DOE). The
technical manual must contain procedures and methodologies that address storm
water in a variety of ways including reducing contamination.
Public Works staff have reviewed the approved manuals from other jurisdictions and
selected the City of Tacoma manual as the basis to develop a manual for the City of
Auburn. Staff selected Tacoma's manual as it is more closely aligned with the City's
business model, such as development review, the City is more urban than rural and
the structure of the document was more user-friendly. Mr. Repp responded to
Committee's question, stating that there are no regulations that prohibit the City from
updating the Manual as needed.
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Planning and Community Development Committee Minutes September 28, 2009
Storm Drainage Engineer Tim Carlaw explained how the implementation of the
manual will affect the processes and standards the City uses. Mr. Carlaw spoke
about the manual's useful flowcharts that will assist people in using the manual as
well as determining when it is necessary for smaller projects to seek outside expert
services.
IV. CONSENT AGENDA
A. Minutes - September 14, 2009
Member Backus moved and Member Wagner seconded to approve the September
14, 2009 minutes as presented.
MOTION CARRIED UNANIMOUSLY 2-0
B. Amendment No. 1 to Consultant Agreement No. AG-C-371
The Committee inquired why the agenda bill stated that there would be wetland
creation as part of this project. Environmental Protection Manager McLain
responded that the mitigation will occur at the Goedeke South property which is
predominantly wetlands. The mitigation work is creating a wetland where a wetland
prior to filling that took place 50 years ago. The Committee requested that a little
more explanation be provided in the background summary of the agenda bill
Member Backus moved and Member Wagner seconded to forward Amendment No.
1 to Consultant Agreement No. AG-C-371 to Council.
MOTION CARRIED UNANIMOUSLY 3-0
V. ACTION
A. Ordinance No. 6268 - Chapter 18.46 (Temporary Use) Amendments
Assistant Director Kevin Snyder distributed a revised ordinance, noting that the
modification from the packet version adds an attachment containing the current code
language and adds Section 3, Amendment to Fee Schedule.
Mr. Snyder explained that staff had initially planned to return to Council with updates
to the Master Fee Schedule later in the year as part of the Code Update Project. In
discussion with the City Attorney's office, it was decided that it was appropriate and
legal to include modifications to the Master Fee Schedule within the body of this
Ordinance. Mr. Snyder reviewed the new fees associated Type I and Type II
Temporary Use Permit applications specified in the ordinance and explained how the
fees were calculated.
At the September 14, 2009, Committee questioned whether the hold harmless
agreement requirement in Section 18.46.070.F.1.c was sufficient, or if the
sponsoring agency should also provide evidence of insurance. Mr. Snyder reported
that staff consulted with the City Attorney and Risk Management staff regarding this
issue. Both concurred that the proposed language is appropriate, does not create an
unnecessary hardship or inappropriate legal situation.
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Planning and Community Development Committee Minutes
September 28, 2009
Committee recommended that staff clarify wording in 18.46A.070.3.h to indicate that
events under a Type 1 Temporary Use Permit may be held multiple times in each
calendar year, but that any event that extends over six days would require a Type II
Temporary Use Permit.
Member Backus moved and Member Wagner seconded to forward Ordinance No.
6268 with recommendations as discussed to Council.
MOTION CARRIED UNANIMOUSLY 3-0
B. Ordinance No. 6269 - Administrative Use PermitlConditional Use Permit
Amendments
Senior Planner Chris Andersen distributed a revised ordinance from the Legal
Department, noting that the modifications from the packet version were
administrative and included striking the language relating to City of Auburn Fee
Schedule on page 1, amending the number of days from 10 to 14 for expedited
review request on page 2, and striking reference to the City of Auburn Fee Schedule
on page 3.
At the September 14, 2009 meeting, the Committee asked staff to add Commercial
in front of greenhouses in Table 18.07.020; this change is reflected in the ordinance.
Member Backus moved and Member Wagner seconded to forward Ordinance No.
6269 to Council.
MOTION CARRIED UNANIMOUSLY 3-0
VI
VII.
INFORMATION
A. Director's Official Decisions and Report
There were no items.
B. PCDC Status Matrix
Chair Norman asked the Committee to review the Matrix for any updates, additions
or deletions and be prepared to discuss this at the October 12, 2009 meeting.
C. Planning Commission September 9, 2009 minutes
There was no discussion on this.
ADJOURNMENT
There being no further business to come before the Planning and Community
Development Committee, Chair Norman adjourned the meeting at 6:56 p.m.
APPROVED THIS DAY OF OCTOBER 2009.
Lynn Norman, Chair
Renee S. Tobias, Planning Secretary
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