HomeMy WebLinkAbout4536RESOLUTION NO. 4 5 3 6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
ACCEPT GRANT FUNDS FROM THE U.S.
ENVIRONMENTAL PROTECTION AGENCY
WHEREAS, the City submitted to the U.S. Environmentai Protection
Agency (EPA) an application on April 16, 2009, for grant funding to conduct a
comprehensive assessment of active wetland mitigation sites; and
WHEREAS, the City was notified by the EPA of its approval of the a 75%
cost share grant of up to $33,885 of federal funding to conduct mitigation site
evaluations; and
WHEREAS, the EPA has submitted to the City a grant agreement which
sets forth the terms and conditions for this grant; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Purpose. The Auburn City Council does hereby accept the
U.S. Environmental Protection Agency offer of a grant in the amount of Thirty
Three Thousand eight hundred and eighty five dollars ($33,885).
Section 2. Implementation. The Mayor of the City of Auburn is hereby
authorized to sign the Grant Agreement with the U.S. Environmental Protection
Agency which is attached hereto and identified as Exhibit "A", and authorizes the
Mayor to implement such administrative procedures as may be necessary to
carry out the directions of this Resolution, and further authorizes the amendment
of the department's budgets which is attached hereto and identified as Exhibit
«B„
Resolution No. 4536
October 5, 2009
Page 1
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
DATED and SIGNED THIS DAY OF 2009.
ATTEST:
? MAYOR
~
Dani le E. Daskam,
City Clerk
AP OVE TO F RM:
~
Daniel B. Heid, ~
City Attorney
Resolution No. 4536
October 5, 2009
Page 2
CD - 00J00001 - 0 Page 1
ASSISTANCE ID NO.
ENVIRONMENTAL
U
S
PRG DOC ID AMEND#
DATE OF AWARD
.
.
cD - 00Jo0001 - o
09/23/2009
PROTECTION AGENCY
TYPE OF ACTION
MAILING DATE
4
New
09/30/2009
'ri•qt
~
Grant Agreement
PAYMENT METHOD:
ACH#
~
P
END
RECIPIENT TYPE:
Send Payment Request to:
Township
Las Vegas Finance Center
FAX # 702-798-2423
RECIPIENT:
PAYEE:
City of Auburn
City of Auburn
25 W Main Street
25 W Main Street
Auburn, WA 98001
Auburn, WA 98001
EIN: 91-6001228
PROJECT MANAGER
EPA PROJECT OFFICE
R
EPA GRANT SPECIALIST
Km~~al Gh v ~ S/1 r,clersc,l
Linda Storm
Yvette Downs
25 W Main Street
1200 Sixth Avenue, Suite 900, ETPA-083
1200 Sixth Avenue, Suite 900, OMP-145
Auburn, WA 98001 ~~_hdevs~~
Seattle, WA 98101
Seattle, WA 98101
E-Maii: 4++welzi~@auburnwa.gov
E-Mail: Storm.Linda@epamail.epa.gov
E-Mail: Downs.Yvette@.epa.gov
Phone:253-288;i&432 $'"It,.- 1'~l(c'~-
Phone:206-553-2578
Phone:206-553-6321
PROJECT TITLE AND DESCRIPTION
Auburn Wetland Mitigation Assessment
The City of Auburn will conduct a comprehensive assessment of its active wetland mitigation sites. Approximately 50 sites will be evaluated. A document will
be produced and a planning document developed to assist local land-use planners in reviewing and approving appropriate mitigation performance standards.
Field methods will be developed with input from EPA, U.S. Army Corps and Washington Department of Ecology to ensure use of best available science and
consistency across mitigation site evaluation efforts. Mitigation site assessment results from this work will be shared with other local jurisdictions.
BUDGET PERIOD
PROJECT PERIOD
TOTAL BUDGET PERIOD COST
TOTAL PROJECT PERIOD COST
10/01 /2009 - 12/30/2011
10/01 /2009 - 12/30/2011
$45,180.00
$45,180.00
NOTICE OF AWARD
Based on your application dated 04/16/2009, including all modifications and amendments, the United States acting by and through the US Environmental
Protection Agency (EPA), hereby awards $33,885. EPA agrees to cost-share 75.00% of all approved budget period costs incurred, up to and not exceeding
total federal funding of $33,885. Such award may be terminated by EPA without further cause if the recipient fails to provide timely affirmation of the award b
signing under the Affirmation of Award section and returning all pages of this agreement to the Grants Management Office listed below within 21 days after
receipt, or any exfension of time, as may be granted by EPA. This agreement is subject to applicable EPA statutory provisions. The applicable regulatory
provisions are 40 CFR Chapter 1, Subchapter B, and all terms and conditions of fhis agreement and any attachments.
ISSUING OFFICE (GRANTS MANAGEMENT OFFICE)
AWARD APPROVAL OFFICE
ORGANIZATION / ADDRESS
ORGANIZATION / ADDRESS
EPA Region 10
U.S. EPA, Region 10
Mail Code: OMP-145
Office of Ecosystems, Tribal and Public Affairs
1200 Sixth Avenue, Suite 900
1200 Sixth Avenue, Suite 900
Seattle, WA 98101
Seattle, WA 98101
THE UNITED STATES OF AMERICA BY THE
U.S. ENVIRONMENTAL PROTECTION AGENCY
SIGNATURE OF AWARD OFFICIAL
TYPED NAME AND TITLE
DATE
Digital signature applied by EPA Award Official
Armina K. Nolan, Manager - Grants and Interagency Agreements Unit
09/23/2009
AFFIRMATION OF AWARD
BY AND ON BEHALF OF THE DESIGNATED RECIPIENT ORGANIZATION
pIGNATURE `
TYPED NAME AND TITLE
~
DATE
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Table A- Object Class Category
(Non-construction)
Total Approved Allowable
Budget Period Cost
1. Personnel
$11,122
2. Fringe Benefits
$3,818
3. Travel
$0
4. Equipment
$0
5. Supplies
$0
6. Contractual
$30,240
7. Construction
$0
8. Other
$0
9. Total Direct Charges
$45,180
10. Indirect Costs: % Base
$0
11. Total (Share: Recipient 25.00 % Federal 75.00
$45,180
12. Total Approved Assistance Amount
$33,885
13. Program Income
$0
14. Total EPA Amount Awarded This Action
$33,885
15. Total EPA Amount Awarded To Date
$33,885
Administrative Conditions
1. Payment Information
CD - 00J00001 - 0 Page 4
All recipients must be enrolled to receive funds electronically via the EPA-EFT Payment Process. This
electronic funds transfer process was initiated by EPA in response to the Debt Collection Improvement Act
of 1996, P.L. 104-134 that requires all federal payments be made via Direct DeposiUElectronic Funds
Transfer(DD/EFT). By signing the assistance agreement you are agreeing to receive payment
electronically.
In order to receive payments electronically, the ACH Vendor/ Miscellaneous Payment Enrollment
Form (SF3881) must be completed and faxed to Marge Pumphrey at (702) 798-2423.
After reviewing and processing the SF3881, the Las Vegas Finance Center (LVFC) will send you a letter
assigning you an EFT Control Number, an EPA-EFT RecipienYs Manual, and the necessary forms for
requesting funds and reporting purposes.
If you need further assistance regarding enrollment, please contact Marge Pumphrey at (702) 798-2492 or
by e-mail to: pumphrey.margaret@epa.gov.
Any recipient currently using the Automated Standard Application for Payments (ASAP) system
with another government agency should contact Marge Pumphrey at•(702) 798-2492 or e-mail to:
pumphrey.margaret@epa.gov.
Under any of the above payment mechanisms, recipients may request/draw down advances for their
immediate cash needs, provided the recipient meets the requirements of 40 CFR 30.22(b) or 40 CFR
31.21(c), as applicable. Additionally, recipients must liquidate all obligations incurred within 90 calendar
days of the project period end date. Therefore, recipients must submit the final request for payment, and
refund to EPA any balance of unobligated cash advanced within 90 calendar days after the end of the
project period.
2. Cost Principles/Indirect Costs Not Included (All Organizations)
The cost principles of OMB Circular A-21, "Cost Principles for Educational Institutions," relocated to 2
CFR Part 220, OMB Circular A-87, "State, Local or Indian Tribal Governments," relocated to 2 CFR Part
225, or OMB Circular A-122, "Cost Principles for Non-Profit Organizations," relocated to 2 CFR Part 230,
are applicable, as appropriate, to this award. Since there are no indirect costs included in the assistance
budget, they are not allowable under this Assistance Agreement.
3. Financial Status Report (FSR) and Federal Cash Transactions Reports
F/NAL FSR
The Financial Status Report (FSR), Standard Form 269A (or Standard Form 269 if program income is
generated), for this award is due to EPA no later than 90 days after the budget period expires.
For agreements with multiple budget activities, separate FSRs must be provided for each of the activities,
sites, or budgets, as applicable.
FEDERAL CASH TRANSACTIONS REPORTS
The recipient will provide timely reporting of cash disbursements and balances through annual submission
(within fifteen (15) working days following December 31 of any given calendar year) of a Federal Cash
Transactions Report (SF-272).
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by EPA, or to Standard Forms, which are printed on recycled paper and are available through the General
Services Administration.
7. Lobbying
ALL RECIPIENTS:
The recipient agrees to comply with Title 40 CFR Part 34, New Restrictions on Lobbying . The recipient
shall include the language of this provision in award documents for all subawards exceeding $100,000,
and require that subrecipients submit certification and disclosure forms accordingly.
In accordance with the Byrd Anti-Lobbying Amendment, any recipient who makes a prohibited expenditure
under Title 40 CFR Part 34 or fails to file the required certification or lobbying forms shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure.
PART 30 RECIPIENTS:
All contracts awarded by a recipient shall contain, when applicable, the anti-lobbying provision as
stipulated in the Appendix at Title 40 CFR Part 30.
Pursuant to Section 18 of the Lobbying Disclosure Act, the recipient affirms that it is not a nonprofit
organization described in Section 501(c)(4) of the Internal Revenue Code of 1986; or that it is a nonprofit
organization described in Section 501(c)(4) of the Code but does not and will not engage in lobbying
activities as defined in Section 3 of the Lobbying Disclosure Act.
8. Lobbying and Litigation
ALL RECIPIENTS:
The chief executive officer of this recipient agency shall ensure that no grant funds awarded under this
assistance agreement are used to engage in lobbying of the Federal Government or in litigation against
the United States unless authorized under existing law. The recipient shall abide by its respective OMB
Circular (A-21, A-87, or A-122), which prohibits the use of Federal grant funds for litigation against the
United States or for lobbying or other political activities.
9. Suspension and Debarment
Recipient shall fully comply with Subpart C of 2 CFR Part 180 and 2 CFR Part 1532, entitled
"Responsibilities of Participants Regarding Transactions (Doing Business with Other Persons)." Recipient
is responsible for ensuring that any lower tier covered transaction as described in Subpart B of 2 CFR Part
180 and 2 CFR Part 1532, entitled "Covered Transactions," includes a term or condition requiring
compliance with Subpart C. Recipient is responsible for further requiring the inclusion of a similar term or
condition in any subsequent lower tier covered transactions. Recipient acknowledges that failing to
disclose the information as required at 2 CFR 180.335 may result in the delay or negation of this
assistance agreement, or pursuance of legal remedies, including suspension and debarment.
Recipient may access the Excluded Parties List System at www.epls.pov. This term and condition
supersedes EPA Form 5700-49, "Certification Regarding Debarment, Suspension, and Other
Responsibility Matters."
10. Drug-Free Workplace Certification for all EPA Recipients
The recipient organizatiorr of this EPA assistance agreement must make an ongoing, good faith effort to
maintain a drug-free workplace pursuant to the specific requirements set forth in Title 40 CFFi 36.200 -
36.230. Additionally, in accordance with these regulations, the recipient organization must identify all
known workplaces under its federal awards, and keep this information on file during the performance of
the award.
Those recipients who are individuals must comply with the drug-free provisions set forth in Title 40 CFR
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FAIR SHARE OBJECTIVES, 40 CFR, Part 33, Subpart D
A recipient must negotiate with the appropriate EPA award official, or his/her designee, fair share
objectives for MBE and WBE (MBE/WBE) participation in procurement under the financial assistance
agreements.
Accepting the Fair Share Objectives/Goals of Another Recipient
The dollar amount of this assistance agreement is over $250,000; or the total dollar amount of all of the
recipient's non-TAG assistance agreements from EPA in the current fiscal year is over $250,000. The
recipient accepts the applicable MBE/WBE fair share objectives/goals negotiated with EPA by the
Washington Office of Minority and Women's Business Enterprises as follows:
MBE: PURCHASED GOODS 8%; PURCHASED SERVICES 10%; PROFESSIONAL SERVICES 10%
WBE: PURCHASED GOODS 4%; PURCHASED SERVICES 4%; PROFESSIONAL SERVICES 4%
By signing this financial assistance agreement, the recipient is accepting the fair share objectives/goals
stated above and attests to the fact that it is purchasing the same or similar construction, supplies,
services and equipment, in the same or similar relevant geographic buying market as Washington Office
of Minority and Women's Business Enterprises.
Negotiating Fair Share Objectives/Goals, 40 CFR, Section 33.404
The recipient has the option to negotiate its own MBE/WBE fair share objectives/goals. If the recipient
wishes to negotiate its own MBE/WBE fair share objectives/goals, the recipient agrees to submit proposed
MBE/WBE objectives/goals based on an availability analysis, or disparity study, of qualified MBEs and
WBEs in their relevant geographic buying market for construction, services, supplies and equipment.
The submission of proposed fair share goals with the supporting analysis or disparity study means that the
recipient is not accepting the fair share objectives/goals of another recipient. The recipient agrees to
submit proposed fair share objectives/goals, together with the supporting availability analysis or disparity
study, to the Regional MBE/WBE Coordinator within 120 days of its acceptance of the financial assistance
award. EPA will respond to the proposed fair share objective/goals within 30 days of receiving the
submission. If proposed fair share objective/goals are not received within the 120 day time frame, the
recipient may not expend its EPA funds for procurements until the proposed fair share objective/goals are
submitted.
SIX GOOD FAITH EFFORTS, 40 CFR, Part 33, Subpart C
Pursuant to 40 CFR, Section 33.301, the recipient agrees to make the following good faith efforts
whenever procuring construction, equipment, services and supplies under an EPA financial assistance
agreement, and to ensure that sub-recipients, loan recipients, and prime contractors also comply. Records
documenting compliance with the six good faith efforts shall be retained: (a) Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through
outreach and recruitment activities. For Indian Tribal, State and Local and Government recipients, this will
include placing DBEs on solicitation lists and soliciting them whenever they are potential sources.
(b) Make information on forthcoming opportunities available to DBEs and arrange time frames for
contracts and establish delivery schedules, where the requirements permit, in a way that encourages and
facilitates participation by DBEs in the competitive process. This includes, whenever possible, posting
solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal closing
date.
(c) Consider in the contracting process whether firms competing for large contracts could subcontract with
DBEs. For Indian Tribal, State and local Government recipients, this will include dividing total
requirements when economically feasible into smaller tasks or quantities to permit maximum participation
by DBEs in the competitive process.
(d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to
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Schedule on the following Internet site: http://www.opm.gov/oca. Select "Salary and Wages", and select
"Executive Schedule". The annual salary is divided by 2087 hours to determine the maximum hourly rate,
which is then multiplied by 8 to determine the maximum daily rate.
Pro_qrammatic Conditions
1. Quarterly Performance Reports
The recipient shall submit performance reports every four (4) months during the life of the project.
Reports shall be submitted to the EPA Project Officer (Linda Storm, storm.linda@epa.gov, (206)
553-6384) and may be provided electronically. -
In accordance with 40 CFR Part 30.51(d) and 40 CFR Part 31.40, as appropriate, the recipient agrees to
submit performance reports that include brief information on each of the following areas:
(a) a comparison of actual accomplishments to the outputs/outcomes established in the assistance
agreement work plan for the period;
(b) the reasons for slippages if established outputs/outcomes were not met;
(c) additional pertinent information, including when appropriate, analysis and information of cost overruns
or high unit costs.
In addition to the quarterly performance reports, the recipient shall immediately notify the EPA Project
Officer af developments that have a significant impact on the award-supported activities. In accordance
with 40 CFR Part 30.51(f) and 40 CFR Part 31.40(d), as appropriate, the recipient agrees to inform the
EPA Project Officer as soon as problems, delays or adverse conditions become known which will
materially impair the ability to meet the outputs/outcomes specified in the assistance agreement work
plan. This notification shall include a statement of the action taken or contemplated, and any assistance
needed to resolve the situation.
2. Preparing Field Assessment Methodology
The recipient will hold a co6rdination meeting with federal (EPA and Corps) and State (Ecology) agencies
to review and compare field methodologies for evaluating wetland mitigation sites. Such meeting will be
held within the first quarter (approximately November 2009) of the grants issuance. Upon adoption of field
monitoring and assessment methods with state and federal agency input, the recipient will develop a
QA/QC plan for the EPA Project Officer's review/approval. The target date for this submittal is within the
2nd quarter after the grant is issued (February 2010).
3. Annual Performance Reports and Product Development
The recipient shall submit annual performance reports. Reports shall include products produced under this
grant, including:
(1) Field methods chosen and used to evaluate 50 wetland mitigation sites,
(2) QA/QC Plan,
(3) Draft of Best Management Practices and "Guide for Successful Wetland Mitigation Project in the
Green River Valley" for review by the EPA project officer,
(4) Final "Guide for Successful Wetland Mitigation Projects in the Green River Valley", and
(5) Policy Guidance Document on Effective Wetland Mitigation Performance Standards.
Reports shall be submitted to the EPA Project Office and may be provided electronically.
In accordance with 40 CFR Part 30.51(d) and 40 CFR Part 31.40, as appropriate, the recipient agrees to
submit performance reports that include brief information on each of the following areas:
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~~~UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION 10
W 1200 Sixth Avenue, Suite 900
Seattle, Washington 98101-3140
0 l
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Repiyto September 30, 2009 2003 OCT 1 Pil 9 35
Attn Of: OMP-145
Attention EPA Grant Recipient: City Of Auburn
Enclosed is your Assistance Agreement from the US EPA, Region 10. We look forward to
working with your organization for the successful completion of this project.
THE AGREEMENT IDENTIFICATION NUMBER IS: CD-00J00001-0
Please use this number in communicating with EPA about this grant. Questions may be
addressed to the Project Officer or the Grants Specialist shown on page 1 of the document.
PLEASE READ, SIGN AND RETURN THE AGREEMENT PROMPTLY. It is important to
review the entire document, as it spells out your legal responsibilities to EPA. By signing it, you
agree to abide by all the Terms and Conditions listed (beginning on page 4), including the
submission of periodic written reports on work progress, financial management, and/or other
subjects as specified. By signing you also agree to adhere to the relevant Federal Regulations and OMB Circulars.
(See the reverse side of this letter for the regulations and circulars that apply to this agreement.)
Please have your Authorized Representative sign and date the agreement, and return one
oriqinal within 3 weeks to:
US EPA Region 10
Grants & Interagency Agreements Unit
1200 Sixth Avenue, Suite 900
Mailcode: OMP-145
Seattle, WA 98101
THE REGION 10 GRANTS ADMINISTRATION WEBSITE. This site is designed to help
you manage your grant. tt contains practical information about fulfilling the granYs requirements;
downloadable copies of required standard forms; and "On-line Resources" which link to other
information, such as the Code of Federal Regulations.
The website is at:
http://yosemite epa Qov/r10/omp nsf/weboaqe/Region+lO+Grants+Administration+Unit
PLEASE TURN THE PAGE FOR ADDITIONAL IMPORTANT INFORMATION ABOUT
YOUR ASSISTANCE AGREEMENT.
(over)
a PNnted o» Recycled Paper
2
Code of Federal Regulations (CFR) and the Office of Management and Budget
(OMP) Circulars
The regulations and circulars that apply to your grant are noted on page 2 of the
assistance agreement and are circled below for your reference.
Non-profits &
Hospitals
Universities
State. Local & N
Tribal Governments
40 CFR Part 30 40 CFR Part 30 QOMB 0 CFR Part 31
OMB Circular A-122 OMB Circular A-21 MB Circular A-87
OMB Circular A-133 OMB Circular A-133 Circular A-133
Other regulations that apply (if circled) to your particular grant program:
40 CFR Part 35, Subpart A- States
40 CFR art , u pa - ri es
40 CFR Part 35, Subpart
40 CFR Part 47 - Environmental Education
Reporting Forms
Some of the forms you will need in carrying out your assistance agreement are listed
below. They, and other standard forms, may be found through the Region 10 Grants
website previously cited and shown again here:
http://vosemite.epa.qov/r10/omp.nsf/webpaae/Reqion+lO+Grants+Administration+Unit
SF 269, Financial Status Report Form
SF 272, Federal Cash Transactions Report Form
EPA Form 5700-52A, Minority & Women=s Business (MBE/WBE) Report Form
Grant Payments
If you have not previously enrolled in EPA's electronic funds transfer program, you will
need SF 3881, the ACH Vendor/Miscellaneous Payment Enrollment Form, which is also
on the Grants Administration Website.
See Administrative Condition #1 for additional information.
Questions ?
Please feel free to contact your EPA Grants Specialist if you have any questions about
the administrative requirements of your grant.
[ x] Enclosure: 2 Copies of Award Document
09>04l2007