HomeMy WebLinkAbout10-07-2002 City of Auburn Law Enforcement Officers and Fireflghters Disability Board
Monday, October 7, 2002 - t0:00 AM - Conference Room I
MINUTES
I. CALL TO ORDER
Chair Kelly called the meeting to order at 10:00 AM at Auburn City Hall, 25 West
Main Street, Auburn, WA. Chair Jim Kelly and the following Board members
were present: Chair Pro Tem Bud Larson, Member Stacey Brothers, Member
Gene Cerino, and Member Russ Vandver. Also present were Ed Henderson,
Monroe Shropshire, Meredith Shropshire, Associate City Attorney Karen Gulliver
and Board Secretary Danielle Daskam.
Please note that items on the agenda were taken out of order to accommodate
the guests in attendance.
I1. APPROVAL OF MINUTES
A. Minutes of the September 3, 2002 LEOFF Board Meetinq
Motion by Chair Pro Tern Larson, second by Member Cerino to approve
the September 3, 2002 minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
II1. UNFINISHED BUSINESS
A.Pendin.q Disability Leave/Retirement Application,~
There was no pending application.
B. Claims
1. Ray Nixon
On August 5 and September 3, 2002, the LEOFF Board tabled Mr.
Nixon's claim for payment pending receipt of Regence and
Medicare explanation of benefits statements. No new information
was been received.
a. Request for reimbursement for medical services received on
March 13, 2002 in the amount of $69.00. (No Medicare or
Regence Explanation of Benefits submitted.)
LEOFF Board Minutes
October 7, 2002
Page 1
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 7, 2002 - 10:00 AM - Conference Room 1
Motion by Member Brothers, second by Chair Pro Tem Larson to
table Mr. Nixon's claim until the next meeting.
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Raymond O.qden
On August 5 and September 3, 2002, the LEOFF Board tabled Mr.
Ogden's claim for payment pending receipt of Regence and
Medicare explanation of benefits statements. No new information
was been received.
a. Request for reimbursement of medical expenses received
on June 13, 2002 in the amount of $182.00. (No Medicare
or Regence Explanation of Benefits submitted.)
Motion by Chair Pro Tern Larson, second by Member Vandver to
table Mr. Ogden's claim until the next meeting.
MOTION CARRIED UNANIMOUSLY. 5-0.
IV. NEW BUSINESS
A. Disability Leave/Retirement Applications
1. Marion F. Dukes
Effective Date of Disability: September 21, 2002
Last Day of Service: September 20, 2002
On September 20, 2002, LEOFF Board Chair Jim Kelly tentatively
approved disability leave for Marion Dukes effective September 21,
2002, subject to full Board review and approval. Mr. Dukes'
application for disability leave/retirement includes physicians'
statements from Mr. Daniel Kozie dated September 2 and 19,
2002, and Dr. Mark D. Hegewald dated September 12, 2002. The
application also includes letters from the following: Marion Dukes
dated September 20, 2002; Commander Bob Karnofski dated
September 4, 2002, retired Lieutenant T Michael Dunbar dated
September 9, 2002, Sergeant Bill Waldroop dated September 9,
2002, and Assistant Chief Bob Lee dated September 9, 2002.
LEOFF Board Minutes
October 7, 2002
Page 2
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 7, 2002 - 10:00 AM - Conference Room 1
Motion by Chair Pro Tern Larson, second by Member Cerino to
confirm the Chair's action and approve disability leave for Marion
Dukes effective September 21, 2002.
MOTION CARRIED UNANIMOUSLY. 5-0.
Chair Kelly noted that Mr. Dukes' condition appears to be
permanent with no improvement expected. Chair Kelly requested
the Board consider waiving the monthly physician's statement for
Mr. Dukes.
Motion by Chair Pro Tern Larson, second by Member Cerino to
waive the requirement to submit monthly physician reports for Mr.
Dukes.
MOTION CARRIED UNANIMOUSLY. 5-0.
P/ease note the preceding motion was considered after IV.F of
these minutes.
2. Richard Schneider
Effective Date of Disability: November 7, 2002
Last Day of Service: November 6, 2002
On October 3, 2002, LEOFF Board Secretary received an
Application for Disability Leave or Retirement from Richard
Schneider. Mr. Schneider's application for disability
leave/retirement includes physicians' statements from Dr. James
Foss dated September 11, 2002 and Dr. Mark Ludvigson dated
October 2, 2002.
Mr. Schneider's disability application was added as an agenda
modification.
Motion by Member Vandver, second by Chair Pro Tem Larson to
approve disability leave for Mr. Schneider effective November 7,
2002.
MOTION CARRIED UNANIMOUSLY. 5-0.
LEOFF Board Minutes
October 7, 2002
Page 3
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 7, 2002 - 10:00 AM - Conference Room 1
B. Appeals
1. Ed Henderson
In a letter dated August 23, 2002, Mr. Henderson filed a request for
reconsideration of the August 5, 2002 LEOFF Board action denying
Mr. Henderson's request for pre-approval of oral surgery expenses.
On September 3, 2002, the LEOFF Board set the meeting date of
October 7, 2002 for Mr. Henderson's appeal. Attached are the
following: LEOFF Board Policy 9.07; Mr. Henderson's August 23,
2002 request for reconsideration letter, with attached doctors'
statements, received by the LEOFF Board Secretary on August 27,
2002; the August 5, 2002 letter to Mr. Henderson conveying the
Board's August 5, 2002 action; Mr. Henderson's July 25, 2002
letter; July 16, 2002 Board letter to Mr. Henderson requesting
additional information regarding Mr. Henderson's condition; and Mr.
Henderson's letter dated June 5, 2002 requesting the Board's pre-
approval of dental expenses.
Chair Kelly closed the meeting at 10:04 AM in order to discuss Mr.
Henderson's medical condition. Board members, Mr. Henderson,
Attorney Gulliver and the Board Secretary were present during the
closed session.
The meeting was reconvened at 10:15 AM.
Motion by Member Brothers and second by Member Cerino to
reconsider the Board's previous action denying Mr. Henderson's
claim for preauthorization for dental procedures.
MOTION CARRIED UNANIMOUSLY. 5-0.
Motion by Member Cerino and second by Member Vandver to
preauthorize Mr. Henderson to receive the dental care requested in
an amount not to exceed $1,615.
MOTION CARRIED UNANIMOUSLY. 5-0.
LEOFF Board Minutes
October 7, 2002
Page 4
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 7, 2002 - 10:00 AM - Conference Room 1
C. Medical Claims
1. Bruce Caldwell
Claim for payment dated received September 30, 2002 for
reimbursement of hearing aid batteries in the amount of $9.99.
Motion by Member Brothers, second by Chair Pro Tern Larson to
deny Mr. Caldwell's claim pursuant to Board Policy 9.03.
MOTION CARRIED UNANIMOUSLY. 5-0.
2. Coy Franklin Grail
a. Regence Explanation of Benefits Claim No. 0222032718400
processed on August 19, 2002 for medical services received
on July 8, 2002 in the amount of $65.00.
Motion by Member Cerino, second by Chair Pro Tem Larson to
approve Mr. Grail's claim in the amount of $65.00.
MOTION CARRIED UNANIMOUSLY. 5-0.
3. Monroe Shropshire
a. Claim for payment in the amount of $4,521.49 for care
received at Kelsey Creek Care Center during the month of
August, 2002.
b. Claim for payment in the amount of $234.99 for safety
supplies and equipment purchased during the month of
September, 2002.
Chair Kelly noted the receipt of a letter from Group Health
Cooperative received today and dated October 3, 2002. LEOFF
Board members reviewed the letter and materials contained in the
agenda packet. Chair Kelly recalled that at the last meeting, the
Board had requested Mr. Shropshire provide information from
Kelsey Creek Care Center on their daily charge, including a break
down of their charges.
LEOFF Board Minutes
October 7, 2002
Page 5
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 7, 2002 - 10:00 AM - Conference Room I
Motion by Member Brothers, second by Member Vandver to
approve claim for payment in the amount of $4,521.49 for care
received during the month of August.
MOTION CARRIED UNANIMOUSLY. 5-0.
Motion by Member Brothers, second by Member Cerino to approve
claim for payment in the amount of $234.99 for safety supplies and
equipment purchased by Mr. Shropshire.
MOTION CARRIED UNANIMOUSLY. 5-0.
Motion by Chair Pre Tem Larson, second by Member Vandver to
approve claim for payment in the amount of $2,120 for care
received from Kelsey Creek Care Center from September 1, 2002
to September 6, 2002.
MOTION CARRIED UNANIMOUSLY. 5-0.
D. Discussion
There was no additional discussion.
E. Correspondence
No correspondence was received.
F. Fire Department LEOFF Board Representative Election
According to LEOFF Board Policy and Procedure, 1.05, Elections, the
LEOFF Board Secretary is to prepare and mail forms for nomination of
law enforcement or firefighter representative to each active and retired law
enforcement or fire fighter personnel for a two year term. Fire
Representative Russ Vandver's term expires on December 31, 2002. The
election information was added as an agenda modification and is for
information only.
LEOFF Board Minutes
October 7, 2002
Page 6
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 7, 2002 - 10:00 AM - Conference Room I
V. ADJOURNMENT
There being no further business to come before the Board, the meeting
adjourned at 10:40 AM.
APPROVED THE 4TM DAY OF NOVEMBER, 2002.
Jir~ Kelly, Chair (~ Dan~lle Daskam, Board Secretary
LEOFF Board Minutes
October 7, 2002
Page 7