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HomeMy WebLinkAbout10-07-2002 City of Auburn Law Enforcement Officers and Fireflghters Disability Board Monday, October 7, 2002 - t0:00 AM - Conference Room I MINUTES I. CALL TO ORDER Chair Kelly called the meeting to order at 10:00 AM at Auburn City Hall, 25 West Main Street, Auburn, WA. Chair Jim Kelly and the following Board members were present: Chair Pro Tem Bud Larson, Member Stacey Brothers, Member Gene Cerino, and Member Russ Vandver. Also present were Ed Henderson, Monroe Shropshire, Meredith Shropshire, Associate City Attorney Karen Gulliver and Board Secretary Danielle Daskam. Please note that items on the agenda were taken out of order to accommodate the guests in attendance. I1. APPROVAL OF MINUTES A. Minutes of the September 3, 2002 LEOFF Board Meetinq Motion by Chair Pro Tern Larson, second by Member Cerino to approve the September 3, 2002 minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0. II1. UNFINISHED BUSINESS A.Pendin.q Disability Leave/Retirement Application,~ There was no pending application. B. Claims 1. Ray Nixon On August 5 and September 3, 2002, the LEOFF Board tabled Mr. Nixon's claim for payment pending receipt of Regence and Medicare explanation of benefits statements. No new information was been received. a. Request for reimbursement for medical services received on March 13, 2002 in the amount of $69.00. (No Medicare or Regence Explanation of Benefits submitted.) LEOFF Board Minutes October 7, 2002 Page 1 City of Auburn Law Enforcement Officers and Firefighters Disability Board Monday, October 7, 2002 - 10:00 AM - Conference Room 1 Motion by Member Brothers, second by Chair Pro Tem Larson to table Mr. Nixon's claim until the next meeting. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Raymond O.qden On August 5 and September 3, 2002, the LEOFF Board tabled Mr. Ogden's claim for payment pending receipt of Regence and Medicare explanation of benefits statements. No new information was been received. a. Request for reimbursement of medical expenses received on June 13, 2002 in the amount of $182.00. (No Medicare or Regence Explanation of Benefits submitted.) Motion by Chair Pro Tern Larson, second by Member Vandver to table Mr. Ogden's claim until the next meeting. MOTION CARRIED UNANIMOUSLY. 5-0. IV. NEW BUSINESS A. Disability Leave/Retirement Applications 1. Marion F. Dukes Effective Date of Disability: September 21, 2002 Last Day of Service: September 20, 2002 On September 20, 2002, LEOFF Board Chair Jim Kelly tentatively approved disability leave for Marion Dukes effective September 21, 2002, subject to full Board review and approval. Mr. Dukes' application for disability leave/retirement includes physicians' statements from Mr. Daniel Kozie dated September 2 and 19, 2002, and Dr. Mark D. Hegewald dated September 12, 2002. The application also includes letters from the following: Marion Dukes dated September 20, 2002; Commander Bob Karnofski dated September 4, 2002, retired Lieutenant T Michael Dunbar dated September 9, 2002, Sergeant Bill Waldroop dated September 9, 2002, and Assistant Chief Bob Lee dated September 9, 2002. LEOFF Board Minutes October 7, 2002 Page 2 City of Auburn Law Enforcement Officers and Firefighters Disability Board Monday, October 7, 2002 - 10:00 AM - Conference Room 1 Motion by Chair Pro Tern Larson, second by Member Cerino to confirm the Chair's action and approve disability leave for Marion Dukes effective September 21, 2002. MOTION CARRIED UNANIMOUSLY. 5-0. Chair Kelly noted that Mr. Dukes' condition appears to be permanent with no improvement expected. Chair Kelly requested the Board consider waiving the monthly physician's statement for Mr. Dukes. Motion by Chair Pro Tern Larson, second by Member Cerino to waive the requirement to submit monthly physician reports for Mr. Dukes. MOTION CARRIED UNANIMOUSLY. 5-0. P/ease note the preceding motion was considered after IV.F of these minutes. 2. Richard Schneider Effective Date of Disability: November 7, 2002 Last Day of Service: November 6, 2002 On October 3, 2002, LEOFF Board Secretary received an Application for Disability Leave or Retirement from Richard Schneider. Mr. Schneider's application for disability leave/retirement includes physicians' statements from Dr. James Foss dated September 11, 2002 and Dr. Mark Ludvigson dated October 2, 2002. Mr. Schneider's disability application was added as an agenda modification. Motion by Member Vandver, second by Chair Pro Tem Larson to approve disability leave for Mr. Schneider effective November 7, 2002. MOTION CARRIED UNANIMOUSLY. 5-0. LEOFF Board Minutes October 7, 2002 Page 3 City of Auburn Law Enforcement Officers and Firefighters Disability Board Monday, October 7, 2002 - 10:00 AM - Conference Room 1 B. Appeals 1. Ed Henderson In a letter dated August 23, 2002, Mr. Henderson filed a request for reconsideration of the August 5, 2002 LEOFF Board action denying Mr. Henderson's request for pre-approval of oral surgery expenses. On September 3, 2002, the LEOFF Board set the meeting date of October 7, 2002 for Mr. Henderson's appeal. Attached are the following: LEOFF Board Policy 9.07; Mr. Henderson's August 23, 2002 request for reconsideration letter, with attached doctors' statements, received by the LEOFF Board Secretary on August 27, 2002; the August 5, 2002 letter to Mr. Henderson conveying the Board's August 5, 2002 action; Mr. Henderson's July 25, 2002 letter; July 16, 2002 Board letter to Mr. Henderson requesting additional information regarding Mr. Henderson's condition; and Mr. Henderson's letter dated June 5, 2002 requesting the Board's pre- approval of dental expenses. Chair Kelly closed the meeting at 10:04 AM in order to discuss Mr. Henderson's medical condition. Board members, Mr. Henderson, Attorney Gulliver and the Board Secretary were present during the closed session. The meeting was reconvened at 10:15 AM. Motion by Member Brothers and second by Member Cerino to reconsider the Board's previous action denying Mr. Henderson's claim for preauthorization for dental procedures. MOTION CARRIED UNANIMOUSLY. 5-0. Motion by Member Cerino and second by Member Vandver to preauthorize Mr. Henderson to receive the dental care requested in an amount not to exceed $1,615. MOTION CARRIED UNANIMOUSLY. 5-0. LEOFF Board Minutes October 7, 2002 Page 4 City of Auburn Law Enforcement Officers and Firefighters Disability Board Monday, October 7, 2002 - 10:00 AM - Conference Room 1 C. Medical Claims 1. Bruce Caldwell Claim for payment dated received September 30, 2002 for reimbursement of hearing aid batteries in the amount of $9.99. Motion by Member Brothers, second by Chair Pro Tern Larson to deny Mr. Caldwell's claim pursuant to Board Policy 9.03. MOTION CARRIED UNANIMOUSLY. 5-0. 2. Coy Franklin Grail a. Regence Explanation of Benefits Claim No. 0222032718400 processed on August 19, 2002 for medical services received on July 8, 2002 in the amount of $65.00. Motion by Member Cerino, second by Chair Pro Tem Larson to approve Mr. Grail's claim in the amount of $65.00. MOTION CARRIED UNANIMOUSLY. 5-0. 3. Monroe Shropshire a. Claim for payment in the amount of $4,521.49 for care received at Kelsey Creek Care Center during the month of August, 2002. b. Claim for payment in the amount of $234.99 for safety supplies and equipment purchased during the month of September, 2002. Chair Kelly noted the receipt of a letter from Group Health Cooperative received today and dated October 3, 2002. LEOFF Board members reviewed the letter and materials contained in the agenda packet. Chair Kelly recalled that at the last meeting, the Board had requested Mr. Shropshire provide information from Kelsey Creek Care Center on their daily charge, including a break down of their charges. LEOFF Board Minutes October 7, 2002 Page 5 City of Auburn Law Enforcement Officers and Firefighters Disability Board Monday, October 7, 2002 - 10:00 AM - Conference Room I Motion by Member Brothers, second by Member Vandver to approve claim for payment in the amount of $4,521.49 for care received during the month of August. MOTION CARRIED UNANIMOUSLY. 5-0. Motion by Member Brothers, second by Member Cerino to approve claim for payment in the amount of $234.99 for safety supplies and equipment purchased by Mr. Shropshire. MOTION CARRIED UNANIMOUSLY. 5-0. Motion by Chair Pre Tem Larson, second by Member Vandver to approve claim for payment in the amount of $2,120 for care received from Kelsey Creek Care Center from September 1, 2002 to September 6, 2002. MOTION CARRIED UNANIMOUSLY. 5-0. D. Discussion There was no additional discussion. E. Correspondence No correspondence was received. F. Fire Department LEOFF Board Representative Election According to LEOFF Board Policy and Procedure, 1.05, Elections, the LEOFF Board Secretary is to prepare and mail forms for nomination of law enforcement or firefighter representative to each active and retired law enforcement or fire fighter personnel for a two year term. Fire Representative Russ Vandver's term expires on December 31, 2002. The election information was added as an agenda modification and is for information only. LEOFF Board Minutes October 7, 2002 Page 6 City of Auburn Law Enforcement Officers and Firefighters Disability Board Monday, October 7, 2002 - 10:00 AM - Conference Room I V. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 10:40 AM. APPROVED THE 4TM DAY OF NOVEMBER, 2002. Jir~ Kelly, Chair (~ Dan~lle Daskam, Board Secretary LEOFF Board Minutes October 7, 2002 Page 7