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Home My WebLink AboutITEM V-C-1~ CtTY oF ry~U~~,~~ , WASHINGTON AGENDA BILL APPROVAL FORM Agenda Subject: Date: October 26, 2009 Award Contract 09-08 Department: Attachments: Budget Status Sheet, Budget Impact: Pubiic Works Bid Tab Summa & Ma $0 Administrative Recommendation: City Council award Contract 09-08, Project Number CP0904, 2009 Cit ide Sidewalk Re air Project, to Giobal Contractors, LLC on their low bid of $135,409.95. Background Summary: The purpose of this project is to repair damaged sidewalks on approximately 3.6 miles of streets throughout the City with an emphasis on fixing potential tripping hazards. This wiil mainly be accomplished by removing and replacing damaged concrete sidewalk panels. Sidewalks located in the grey area (with a black outline) shown on the attached map wiil be comprehensively repaired as part of this project. Sidewalks located in the white area (with a grey outline) shown on the attached map will be added to the project as the budget allows. These project areas were selected based on the severity of the sidewalks, citizen complaints, and coordination with past SOS street improvements. Construction of this project is anticipated to begin December 2009 and be complete in spring 2010. Tree roots that are damaging the sidewalk will be pruned. Trees will only be removed if root pruning would be insufficient to properly fix the sidewalk (if the tree is located too close to the sidewalk for example). All tree removals will be coordinated with the adjacent property owner. This project will also install ADA compliant wheelchair ramps on certain streets that were repaired by this year's Save Our Street Program; as required by the Americans with Disabilities Act. The specific ramp replacement locations are shown on the attached map. These ramp replacements will be funded by the 103 (Local Street) fund. $210,700 is budgeted in the 328 Fund for sidewalk improvements in 2009. Approximately $3,000 of this budget was spent on sidewalk repairs as part of the R Street SE Utility Improvement Project (Project C504A). The remaining $207,700 will fund this project. Currently, a project budget contingency of $89,208 remains in the 328 fund. Staff anticipates utilizing this contingency to make additional sidewalk repairs in the `optional project areas' shown on the attached map. Approximately $45,000 from the 103 (Local Street) Fund will be utilized for wheelchair ramp replacements. W 1102-3 04.12.1 CP0904 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITfEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board SPublic Works ❑ Planning Comm. ❑ Other ❑ Legal ❑ Police 0 Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Wa ner Staff: Dowd Meetinq Date: November 2, 2009 _ Item Number: V.C.1 AUBUR.N * M0RE THAN YOU IMAGINED BUDGET STATUS SHEET Project No: CP0904 Project Titie: 2009 Citywide Sidewalk Improvements Project Manager: Seth Wickstrom Initiation Date: February 2, 2009 Advertisement Date: Seatember 24, 2009 Award Date: 0 Project Initiation 0 Permission to Advertise Date: October 26, 2009 * Contract Award 0 Change Order Approval 0 Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budcteted (Funds Available) Funding Prior Years 2009 2010 Future Years Total 328 Fund - Capital Improvement Fund 175,000 175,000 328 Fund - Capital Improvement Fund 10,700 10,700 (carry-forward from 2008) - - - - - 328 Fund - Capital Improvement Fund - (remaining balance from Project C504A - 22,000 22,000 R St SE Utility Improvement Project) 103 Fund - local Street Fund 45,000 45,000 (for wheelchair ramps replacements) Total 0 252,700 0 0 252,700 Estimated Cost Funds Needed Activity Prior Years 2009 2010 Future Years Total Design Engineering - City Costs' 500 500 Construction Estimate 13,541 121,869 135,410 Project Contingency (20%) 27,082 27,082 Construction Engineering - City Costs* 500 500 Total 0 14,041 149,451 0 163,492 'City staff costs are charged against the Engineering Budget and not the Project Budget, and are not shown here. 328 Canital Imnrovement Budqet Status Prior Years 2009 2010 Future Years Total *'328 Funds Budgeted 0 (207,700) 0 0 (207,700) 328 Funds Needed 0 14,041 104,451 0 118,492 **328 Fund Project Contingency 0 193,659 0 0 89,208 328 Funds Required 0 0 104,451 0 0 103 Local Street Budget Status Prior Years 2009 2010 Future Years Total "*103 Funds Budgeted 0 (45,000) 0 0 (45,000) 103 Funds Needed 0 45,000 0 45,000 **103 Fund Project Contingency 0 45,000 0 0 0 103 Funds Required 0 0 45,000 0 0 in the Budget Status Sections indicates Money the City has available. 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Ci sE F ~ ~ ~ f~ rt~(~P,/F ~ 0. ~ o ~jm 37th ST SE i1 D PL 9E 2009 Citywide Sidewalk Repair Project Q PROJECT AREA: Sidewalks in these ED OPTIONAL PR07ECT AREA: Sidewalks areas will be repaired as part of this in these areas will be repaired as part of o 'sso, 1,700- project. this project as the budget allows. Scale: 1" = 1,700' W1102-3C prl'rteG On: I0/13/3W9 locatlm: H:\PkO]\~9G9 2009 Cltywlde 9tlewalk Repalr Project\7NCCwr~InPoWwartl (TNC 11-2-09hpiaPMy