HomeMy WebLinkAboutITEM III-CCITY OF AUBURN
PUBLIC WORKS COMMITTEE
October 19, 2009
1. CALL TO ORDER
WASHINGTON
DRAFT MINUTES
Chairman Rich Wagner called the meeting to order at 3:00 p.m. in Conference Room 3, located on
the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Sue
Singer. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Engineering Aide
Amber Mund, Project Engineer Jacob Sweeting, Transportation Planner Tiffin Goodman,
Transportation Planner/Grants Manager Chris Hankins, Senior Planner Chris Andersen, Brian
Winslow from The Boeing Company, Citizen Wayne Osborne, and Department Secretary Jennifer
Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve
the Public Works Committee minutes for date, October 5, 2009.
Motion carried 3-0.
III. ISSUES
A. ORDINANCE NO. 6265 AMENDING CHAPTER 13.40 AND SECTION 12.04.050 OF THE
AUBURN CITY CODE RELATING TO FACILITY EXTENSIONS
Assistant City Engineer Gaub provided a brief background on Ordinance No. 6265. Gaub
explained the ordinance is related to the Public Facility Extension (FAC) process to
accommodate changes that have been made to Title 17 in the code update project. The
changes proposed are to incorporate transportation facilities into the language that already
existing for utilities related to the required FAC process.
Chairman Wagner asked if it is clear that Ordinance No. 6265 does not relieve developers of the
half-street requirements. Gaub answered the half-street requirements are covered in Section
12.64A of the Auburn City Code which dictates when improvements are required. Section 13.40
provides how the required improvements are to be accomplished. Chairman Wagner and
Assistant City Engineer Gaub discussed the late-comers agreement portion of the current code
and how it applies to utilities, specifically water, storm, and sanitary sewer, and is not
designated transportation. Gaub said the utilities payback process is different under State law
than the transportation payback process. The payback process for transportation improvements
has not been included in this code at this time.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee
recommend Council approve and adopt Ordinance No. 6265.
Motion carried 3-0.
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Public Works Committee Minutes October 19 2009
DRAFT MINUTES
B. RESOLUTION NO. 4527 AUTHORIZING THE GRANTING OF AN EASEMENT FOR
CONSTRUCTION AND PERMANENT OCCUPATION OF THE CITY RIGHT OF WAY IN
CONNECTION WITH THE AUBURN REGIONAL MEDICAL CENTER PARKING GARAGE
PROJECT
Chairman Wagner asked for further clarification regarding the easement. Engineering Aide
Mund explained the Auburn Regional Medical Center Parking Garage has a 3 inch
encroachment of their foundation drain running on the north side of 1St Street NW in to the
Right-of-Way, but will not cause any conflicts with the City's use of the right-of-way or present
any hazards.
Chairman Wagner asked if mitigation language should be included in case the drain is
abandoned. Assistant City Engineer Gaub responded the drain is underground and if it were to
be abandoned there would be no impact to the Right-of-Way.
Assistant City Engineer Gaub answered questions asked by Vice-Chair Cerino regarding
negation of the easement in the instance the drain is not installed.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee
recommend Council approve Resolution No. 4527.
Motion carried 3-0.
IV. DISCUSSION AND INFORMATION
A. RESOLUTION NO. 4535 EXTENDING THE MORATORIUM CREATED AND ESTABLISHED
BY RESOLUTION NO. 4416, AS AMENDED BY RESOLUTIONS 4442 AND 4476, RELATED
TO THE FILING, RECEIPT, AND APPROVAL OF APPLICATIONS FOR DEVELOPMENT
WITHIN AREAS OF THE CITY LOCATED WITHIN, IN WHOLE OR IN PART, FLOODPLAINS
AS DETERMINED BY THE FEDERAL EMERGENCY MANAGEMENT ADMINISTRATION*
Senior Planner Andersen spoke to the Committee about the continuing moratorium on flood
plain development. Andersen said on November 17, 2008, the City established a moratorium
on development in the floodplain, in response to the finding by the National Marine Fisheries
Services (NMFS) that administration of the National Flood Insurance Program jeopardizes
endangered species.
Andersen reported the City has been involved in a number of actions since the establishment of
the moratorium, the most recent of which, is working with FEMA and NMFS on a model
ordinance for use in establishing regulation that is necessary to protect critical habitat and
endangered species. Resolution No. 4535 will extend the moratorium an additional six months,
allowing time to complete the model ordinance.
The Committee and staff discussed whether or not the resolution specifically stated that FEMA
and NMFS are the lead organizations in this process. Senior Planner Andersen said the
resolution does indicate staff is responding to direction and communications from FEMA.
Chairman Wagner requested copies of the existing moratorium language because several
changes had been made to the moratorium. Andersen stated subsequent resolution did remove
certain types of developments from the moratorium.
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Public Works Committee Minutes _ October 19, 2009
DRAFT MINUTES
Member Singer asked how long it will take staff to incorporate the model ordinance into City
code. Andersen said approximately two months. Mayor Lewis stated the ordinance would be
incorporated as soon as possible.
The Committee conceded that the resolution should move forward to Council.
B. M STREET SE GRADE SEPARATION UPDATE - COMMUNITY MEETING PREVIEW
Project Engineer Sweeting stated there is a Public Meeting scheduled for October 28th to brief
the citizens on the projecYs status. Sweeting reported to the Committee that 30% plans have
been developed for the grade separation; however, the bypass road is still on hold. The City is
continuing to move forward with applying for grant funding for the grade separation project.
Sweeting stated staff received notice that the project will be awarded an appropriation from
Representative Dave Reichert's office in the amount of $750,000.00. Member Singer asked
how much of the project is funded. Sweeting answered about half is currently funded and staff
recently completed a TIGER grant application along with several other agencies that, if
received, will bridge the funding gap.
Chairman Wagner asked if the public will be notified that the bypass road is delayed. Sweeting
answered they would. Sweeting explained there is no schedule for the bypass road, the Black
Diamond Crossing, or the R Street extension because staff is waiting to find out more about the
design of the State's SR164 bypass project. The State's project will likely impact the design of
the proposed bypass road project. Chairman Wagner asked if the bypass road is still included
in the Transportation Improvement Program (TIP). Transportation Planner Hankins answered
the project is included in the TIP and Sweeting said the overall project is a phased design
approach.
The Committee and Project Engineer Sweeting discussed the grade separation design.
Chairman Wagner asked what the width of the bicycle lanes will be. Sweeting answered 6 feet.
Sweeting answered questions asked by Vice-Chair Cerino regarding the grading of the
roadway.
Project Engineer Sweeting discussed the information that will be available at the Public
Meeting. Sweeting said a summary of the project and a basic project schedule will be
presented but that the actual project schedule is still dependant on receiving the final funding
needed.
Project Engineer Sweeting answered questions asked by Chairman Wagner regarding how the
storm flows in the area will be directed.
Member Singer spoke about an organization that is looking for local support for railroad projects
and the possibility of receiving assistance with mitigation.
Sweeting discussed the potential road closures that may be occur during the project
construction. Mayor Lewis asked that the timing of road closures and the project schedule be
made very clear at the Public Meeting. The Public Meeting is being held at Grace Community
Church, in the Fireside Room, starting at 6 p.m.
The Committee and Mayor discussed the Stampede Pass railway project.
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Public Works Committee Minutes October 19, 2009
DRAFT MINUTES
C. COMPREHENSIVE TRANSPORTATION PLAN - PUBLIC OUTREACH
Transportation Planner Goodman presented the draft Comprehensive Transportation Plan,
which is currently out for public comment. The Plan has been reviewed by the Planning
Commission, which suggested a few minor map changes. The Planning Commission has
recommended Council approve the plan. Goodman stated the Public Outreach Summary has
been included in the Committee memo, as well as comment letters from a resident and the
Muckleshoot Indian Tribe and staff response. Map corrections have also been identified by staff
and the Transportation, Transit, and Trails Committee. Staff recommendations for modifications
to the plan are also included for Committee review.
Goodman reported staff has been soliciting input from avid cyclists in the City on Figure 3-4, the
Bicycle Route map but has not received a strong response. Staff offered to schedule a tour of
the City's bicycle routes. Member Singer offered to provide staff with additional cyclists to
contact for comments. Member Singer suggested providing cyclists with a list of routes to
review or possibly contact a volunteer to lead a tour on a weekend.
The Committee began review on the draft Plan.
Page 1-8 Table 1-1 Transportation Improvements Completed Since 2000: Chairman Wagner
suggested including the projects completed through the Save Our Streets (SOS) and Pavement
Preservation programs in the table to better represent the improvements that have been
completed in a paragraph following the table. Member Singer pointed out page 1-7 refers to
"the past five years" and the table actually represents almost nine years of projects.
Paqe 1-6 Muckleshoot Indian Tribe: Member Singer asked if the Muckleshoot Indian Tribe had
approved their Comprehensive Plan and Transportation Plan. Mayor Lewis answered their
plans are still drafts. Member Singer asked that the word "must" be removed from the sentence,
"The City and tribe must coordinate..." Mayor Lewis and the Committee agreed.
Page 2 2 Table 2-1 Streets with Notable Chanqes Since Adoption of 2005 Roadwav
Functional Classification System: The Committee and staff verified the location of the segments
on 55th Avenue S, 56th Avenue S, and S 300'h Street on Figure 2-1. Chairman Wagner asked if
reclassifying the identified segments as Residential Collectors increases the eligibility for
funding. Transportation Planner Goodman answered the reclassification does make the roads
more eligible for Federal grants.
Figure 2-4 Corridor Section Map: The Committee and staff discussed how the length of
corridor sections and location of intersections affect Level of Service (LOS). Goodman
explained, extending a corridor will change the LOS, however when staff was identifying corridor
sections, they took into consideration the logical driving routes, causing some corridor sections
to be shorter than others.
Member Singer suggested Ellingson Road may be considered a longer corridor. Mayor Lewis
agreed.
Chairman Wagner suggested the model be reviewed prior to the next update to make the
corridor sections as lengthy as possible.
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Public Works Committee Minutes October 19, 2009
DRAFT MINUTES
Member Singer asked if the lengths of corridors number 19 and 22 are accurate. Director
Dowdy stated number 22 should probably be shortened and 19 lengthened to SR 18. Goodman
indicated staff will review the model to see how much additional work would need to be done to
modify the corridor lengths at this point.
Fiqure 2-7 Intelliqent Transportation Systems: Chairman Wagner asked why M Street in not
currently included in the ITS all the way to 17th Street. Transportation Planner Goodman
answered, with exception of the Auburn Way corridor, most of the existing corridors included in
the ITS have had existing fiber and it did not take a lot of funds to bring them on line. The
corridors without existing fiber are most likely considered future corridors because they are in
need of funding. Director powdy discussed how the system is connected through the signal
controllers. Assistant City Engineer Gaub stated future signals are also considered when
planning for ITS.
Paqe 3-3. School Accessibilitv: Chairman Wagner recommended Auburn Riverside High
School and the potential A Street/White River Bridge undercrossing be added to the section.
Page 3-6 Future Systems, Downtown: Chairman Wagner asked if the Downtown Circulation
Plan, when completed, will be included in the Comprehensive Transportation Plan.
Transportation Planner Goodman confirmed it can be included as an interim update and will not
need to wait to be included in the five to seven year update.
Chairman Wagner asked that the Downtown Circulation Plan be reviewed by the Public Works
Committee.
Page 3-16 Table 3-3 Future Trail and Bicvcle Facilitv Proiects: Member Singer pointed out
that the Main Street Streetscape is still listed as a future project.
Fiqure 3-4 Future Bicy,cle Facilities and Multi-Use Trails: Member Singer suggested she meet
with Transportation Planners Goodman and Hankins at a separate meeting to discuss the map.
Chairman Wagner discussed distinguishing the widths of the trails and bicycle lanes on the
map. Goodman agreed a more detailed map should be developed to post online for trail and
bicycle route users.
Mayor Lewis spoke about the use of bicycle routes by commuters and showing, on future maps,
the commute routes from residential areas to the business districts and the transit station.
Member Singer highlighted some of the flaws on the map, such as on 316th Street where there
is a ditch running along side the route and other routes that end abruptly without going to a
specific location. Transportation Planner Goodman stated Member Singer had very valid
concerns are recommended meeting within the week to further discuss the map.
Mayor Lewis discussed the importance of developing future accepted bicycle routes to connect
North/South Auburn as well as cross Auburn East/West, especially for commuter bicycle traffic.
Page 4-9, Facilities: Chairman Wagner stated the section would benefit from more information
on the parking problems occurring due to transit facilities.
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Public Works Committee Minutes October 19 2009
DRAFT MINUTES
Paqe 5-5 Objective: Concurrencv: Chairman Wagner recommended the Growth Management
Act (GMA) requirements be stated more liberally in the Concurrency section. Goodman
answered questions asked by Member Singer regarding tracking of traffic mitigation agreements
and traffic impact fees.
The Committee discussed the creation of a Street Utility and support that is needed from the
State Legislature.
The Committee began discussion of the Technical Memo - Public Outreach Summary.
Paae 11: Chairman Wagner spoke about the decline in Red-Light revenue affecting the traffic
calming program.
Chairman Wagner asked that pages 16 and 17 be provided to him in color.
The Plan will come back to the Committee for review at the November 16th meeting.
D. 2010 - 2015 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) - PROPOSED UPDATES
Transportation Planner/Grants Manager Hankins gave an overview of the draft update of the
Transportation Improvement Program. Staff is still working on the cost updates for the Financial
Summary and some of the projected project costs. Hankins pointed out the changes made to
the previous matrix used verses the proposed summary document and asked for feedback.
Transportation Planner/Grants Manager Hankins reviewed the changes staff is proposing to be
made to the Projects & Financing Plan Summary spreadsheet. Hankins stated the format used
in previous versions of the TIP is cumbersome and is becoming less useful and more difficult to
update due to the number of projects on the TIP. The new proposed summary is easier to read
and is consistent with the format used in the Capital Facilities Plan; making is easier to update
the data on an annual basis for both plans.
Hankins discussed how the projects are categorized.
Chairman Wagner pointed out the new Projects & Financing Plan Summary does not show the
three-year financial constraint and assumes all grant funds are secured as the matrix
spreadsheet did previously. Chairman Wagner also stated the revenue assumptions and debt
service needs to be included in the new format. Chairman Wagner spoke about the importance
of being able to review the projects simultaneously as they relate to each year of the TIP to
make scheduling adjustments. Page 11 of the draft TIP was reviewed and does provide a total
of the annual fund balance to address the financial constraint required in the TIP but some
format modifications may be needed to make this information clearly understandable.
Chairman Wagner recommended projects of regional significance have a tabbed section.
Assistant City Engineer Gaub suggested creating a table to show total project value per project
per year. The Committee and staff discussed additional format changes that can be made to
incorporate the information requested by Chairman Wagner. Chairman Wagner supported
staff's effort to update the spreadsheet.
Chairman Wagner recommended the traffic impact fee annual revenue and the revenue in the
103 fund be reduced. Gaub said that staff will review figures with the Finance Department.
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Public Works Committee Minutes October 19, 2009
DRAFT MINUTES
Transportation Planner/Grants Manger Hankins will present the updated Projects & Financing
Plan Summary at the next Public Works Committee Meeting.
E. CAPITAL PROJECT STATUS REPORT
The Committee reviewed the list of current and upcoming road closures.
Assistant City Engineer Gaub stated the work on 1St Street NW should be completed within a
week, depending on the weather. Gaub answered questions asked by Chairman Wagner
regarding utility work that was done under the street.
Assistant City Engineer Gaub said the closure on E Main Street will be for one day for utility
work.
Item 11 - Proiect No CP0767 - Mohawk Wetland Mitiqation Improvements: Member Singer
asked if a non-motorized trail is included in the project. Assistant City Engineer Gaub answered
that the previous grant funded project had permitting issues because the trail was proposed to
be crossing over wetlands and the funds for that trail project were returned to the Transportation
Improvement Board.
Item 12 - Proiect No CP0904 - 2009 Sidewalk Improvements: Assistant City Engineer Gaub
reported the contractor verifications and references need to be completed and then the project
will be brought to Committee and Council for permission to award the contract. Chairman
Wagner asked that the Council be provided information regarding the locations of the project.
Gaub said vicinity maps will be included with the award in the Council agenda packet for the
November 2"d meeting.
Item 35 - Proiect No CP0901 - 2009 Local Street Pavement Preservation: Chairman Wagner
asked if there will be weather issues that may cause delay of project completion. Gaub
responded there will be weather issues with 22"d Street NE. There were delays of the street
overlay work already due to work being done by the Army Corps of Engineers and King County
on the levees. With the work the City is planning to complete on the levee's it is likely that the
overlay of 22"d Street will be delayed till the spring. However, the patching work has been
completed.
AGENDA MODIFICATION
F. BRIEFING ON FLOODING
Mayor Lewis said a briefing on the flood was scheduled for the last Council Meeting however
needed to be deferred to the current Council Meeting. Emergency Preparedness Manager
Miller will present the City's flood preparation related efforts to date and Director powdy will
speak about the work being done on the levees and other locations. Mayor Lewis discussed
the Emergency Proclamation, the purchase of supplies, and the contracting process.
Mayor Lewis spoke about the portions of the levee that are privately owned and the Right-of-
Entry and Construction Agreements that are being negotiated. Mayor Lewis described the flood
resources and equipment, such as supersacks, hescos, and sandbag fills that are now
becoming available and the measures that will be taken to enter property to place flood
protection devices.
The Committee and Mayor Lewis discussed flood evacuation routes and the possible log jams
that may occur at bridges. Member Singer asked about Council participating in an Emergency
Drill. Mayor Lewis said at the next drill he will be asking Council to attend. There will also be a
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Public Works Committee Minutes October 19, 2009
- DRAFT MINUTES
Committee on Committee Meeting called where Mayor Lewis, Emergency Preparedness Miller,
and Director powdy will discuss mayoral succession.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 5:10 p.m.
Approved this day of
Rich Wagner
Chairman
J.
2009.
Jennifer Rigsby
Public Works Department Secretary
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