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CITY OF CITY COUNCIL
MEETING MINUTES
WAS H I N GTON OCTOBER 19, 2009 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were in
attendance: Rich Wagner, Sue Singer, Gene Cerino, Nancy
Backus, Bill Peloza, Lynn Norman, and Virginia Haugen.
Staff inembers present included: Information Services Director
Lorrie Rempher; Risk Manager Rob Roscoe; City Attorney Daniel
B. Heid; Assistant Finance Director Maggie Coleman; Police Chief
Jim Kelly; Parks, Arts and Recreation Director Daryl Faber;
Emergency Management Manager Sarah Miller; Public Works
Director Dennis Dowdy; Human Services Manager Michael Hursh;
Senior Planner Chris Andersen; Environmental Planner Jennifer
Shih; Assistant Police Chief Larry Miller; Police Commander Steve
Stocker; Deputy Police Chief Bob Lee; Grant Writer Michael
Wilson; and City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
a) Citizen Commendation
Mayor Lewis and Chief of Police Jim Kelly presented
a Citizen Commendation to Michael Binetti for his
assistance to Auburn Police Officers with an arrest.
On October 1, 2009, an officer was attempting to
place an individual under arrest for a crime. The
individual became combative towards the officer and
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Citv of Auburn Council Meetinq Minutes October 19 , 2009
assaulted the officer. As the officer took the
individual to the ground, the struggle continued. Mr.
Binetti, without regard to his personal safety and
unaware of potential danger the individual presented,
came to the aid of the officer by placing his body
weight on the individual's legs which effectively ended
the struggle allowing the officer to take the individual
into custody. Mayor Lewis and Chief Kelly
commended Mr. Binetti for his bravery and quick
thinking.
b) Chief of Police Jim Kelly Recognized for Years of
Service
Mayor Lewis presented Chief of Police Jim Kelly with
a certificate of recognition for his faithful and
successful thirty-three years of service to the Auburn
Police Department. Chief Kelly's years of service to
the community will be noted by eleven service bars
that he will wear on his uniform.
c) Green River Flood Preparation and Response
Update
Using a PowerPoint presentation, Emergency
Preparedness Manager Sarah Miller provided the
Council with an update on planning and preparation
activities for potential Green River flooding.
Community outreach activities have included the
following:
• More than 20 public meetings held
• More than 7,000 attendees at meetings
• Door-to-door notifications occurred in January
• Additional door-to-door in targeted
neighborhoods occurred in September
• King County held four meetings in Auburn with
over 1,500 attendees
• Staff created several versions of the flood
map, latest with sewer and storm impacts
• One more large meeting and many small
meetings are scheduled
• Specialized outreach for:
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Citv of Auburn Council Meetinq Minutes October 19 , 2009
o Faith-based/non-profit/community
service organizations
o Ham radio operators/CERT trained
• Website information continuously updated
• Frequently asked questions (FAQ) blog online
• Twitter and Facebook outreach
• E-mail alerts (nearly 1,000 subscribers)
• Volunteers and staff answering public
information phone approximately eleven hours
per day
• Community sandbag sites open and
operational
• Volunteers assisting citizens
• Corporate volunteers filled bags this past
weekend with machinery
Business outreach activities have included:
• Door-to-door notifications in January
• Specialized meeting in February
• Individual phone calls to each business in the
impact area
• Multi-city meeting in Kent in September in
conjunction with Chamber of Commerce
• Additional door-to-door campaign to distribute
hazardous materials information in coming
weeks
Internal activities include:
• Planning team created in January, which
includes representatives from Boeing, Auburn
Regional Medical Center, Safeway (regional),
Auburn School District and Green River
Community College
• Initial response action plans are in place and
are updated continuously
• Staff/volunteer training: Planning, Logistics,
Public Information Officer and All-hazards
• Staff have attended more than 100 regional
planning meetings
• Emergency vendor contracts
• Archives moved to safety
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Citv of Auburn Council Meetinq Minutes October 19, 2009
• Raising equipment to safe heights
• Debris management plan nearly complete
• Parks working to secure loose items in City
parks and move equipment to high ground
• Working regionally on large-scale shelters
• Coordinating evacuation routes with adjoining
cities
• Several exercises, including communications
and tabletop, with Emergency Communications
Center setup/activation
• Completion of CEMP underway
• Final NWS StormReady Certification activities
underway
Using a PowerPoint presentation, Public Works
Director Dennis Dowdy reviewed the flood protection
work in progress. He reviewed the City's proposed
Flood Defense Plan for Primary Containment
consisting of the following scopes of work in order of
priority and urgency:
1. Raising the Green River levee from 8th Street
to Reddington levee (37t" Street NE)
2. Installing a setback levee from Reddington
levee to South 277th Street
3. Close and raise South 277t" Street
4. Raise I Street NW and Frontage Road, ease of
SR 167, to protect against backwaters from
Mill Creek
Director powdy stated that the flood modeling results
for the 13,900 cfs and 17,600 cfs levels indicated that
the City can expect flood waters from the greater
event to begin to overtop the left bank of the Green
River at Elevation 53 at the Central Avenue Bridge,
which would fill the floodplain north and south of
South 277t" Street.
Staff inembers estimate that the City's primary
containment structure in the vicinity of the drive-in
theater property will need to be twelve feet high to
contain the backwater of the floodplain and provide
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Citv of Auburn Council Meetinq Minutes October 19 , 2009
three feet of freeboard from the 13,900 cfs flood
event.
Director powdy briefly reviewed the various types of
containment measures. Primary containment
measures include:
• Geogrid packs
• Hesco containers
• Supersacks
• Jersey barriers
• Sandbags
• Other containment devices
Director powdy reviewed the cost estimates and
funding sources. The initial working estimate is $1.5
million (without the cost of pumping contracts).
King County has appropriated $8 million from the
Flood Control District Fund, to address the Green
River flood emergency. $4.9 million will be prorated
to City and County levee work on a lineal foot basis to
assist each jurisdiction in cost sharing the work.
Auburn's portion of the funds amounts to $1,019,200.
City Storm Drainage Funds will be used for any cost
overruns not covered by the funds from the Flood
Control District.
Director powdy advised that there are generally four
areas that have no levee protection:
• East bank, north of 8t" Street (Porter Bridge)
and both banks south of bridge
• Lower Cobble Creek, south of the golf course
• Mullen Slough community on South 287tn
Street
• Several homes northeast of the I Street
setback levee
• Trail Run development on South 277t" Street
(several lots may be at risk)
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Citv of Auburn Council Meeting Minutes October 19 , 2009
The schedule of work is as follows:
• Phase I: Levee work from 8t" Street bridge to
end of Reddington Levee, to be under contract
by October 23Fd with no work hour restrictions,
seven day work week and required to be
completed by November 7tn
• Phase II: Setback levee work from end of
Reddington Levee to South 277t" to be under
contract by October 30th with no work hour
restrictions, seven day work week and required
to be completed by November 14tn
• Phase III: Preparations to close South 277tn
as the floodplain nears filling and before the
roadway is overtopped to be under contract by
November 7th with three shift 24-hour, seven
day work schedule with indefinite but on call
completion date depending on the first flood
event. The contract will place jersey barriers
early on with city staff placing the black poly
when required.
• Phase IV: Mill Creek work to be under contract
by November 7th with three shift 24-hour,
seven day work schedule with indefinite but on
call completion date depending on the first
flood event.
2. Appointments
There was no appointment for Council consideration.
D. Agenda Modifications
A revised draft application for the HUD Section 108 Loan Program
under public hearings was transmitted prior to the meeting.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Moratorium - 100 Year Floodplain
03.10.8
Resolution No. 4416, adopted November 17, 2008,
established an initial six-month moratorium on the filing,
receipt, and approval of applications for development within
areas of the city located within, in whole or in part,
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Citv of Auburn Council Meetinq Minutes October 19 , 2009
designated 100 Year Floodplains as determined by the
Federal Emergency Management Agency. Resolution No.
4476 extended the moratorium six months. An additional six
month extension of the moratorium is proposed.
Mayor Lewis reported that FEMA declared that there should
be a moratorium in the 100 year floodplain and that cities
would be fined and held accountable for issuing any permits
in the floodplain area until FEMA develops a model
ordinance to address the situation. FEMA has yet to finalize
the model ordinance. No additional staff report was
presented.
Mayor Lewis opened the hearing at 8:18 p.m.
Mara Heiman, 6430 South 287th Street, Auburn
Ms. Heiman spoke against the extension of the moratorium.
She presented the Council with copies of two photos
identified as the Green River Valley, Longacres Race Track
Stables, November 23, 1959, and Green River Valley, East
Valley Road looking toward Renton, November 3, 1959. Ms.
Heiman alleged that the floodplain is a man-made floodplain.
She asked that she be compensated for her property.
Howard Cottier, 181 Old Beaver Valley Road, Port Ludlow,
WA
Mr. Cottier stated that he owns property adjacent to Mara
Heiman's (previous speaker) property. Mr. Cottier stated
that his property is at the most southern point of the
floodplain. He objected to the extension of the moratorium.
Mara Heiman, 6430 South 287t" Street, Auburn
Ms. Heiman objected to the moratorium. She alleged that a
rolling moratorium is inappropriate and requested relief. She
stated that the real floodplain is to the north of her property.
Mayor Lewis closed the public hearing at 8:32 p.m.
2. Proposed 2010-2014 Consolidated Plan and 2010
Community Development Block Grant Annual Action
Plan
03.4.1.7
City Council conduct a public hearing on amendments to the
City of Auburn Consolidated Plan for Housing and
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Citv of Auburn Council Meetinq Minutes October 19, 2009
Community Development and 2010 Community
Development Block Grant Action Plan.
Human Services Manager Hursh presented the staff report
for the Consolidated Plan for 2010-2014 and the 2010
Annual Action Plan. Mr. Hursh explained that the City's
Consolidated Plan includes both the City of Auburn's
General Fund appropriations for human services and the
distribution of Community Development Block Grant (CDBG)
funds. Mr. Hursh clarified that CDBG funds are primarily
used for administration of the program and "brick and
mortar" projects such as the housing repair program.
The Consolidated Plan is a five year plan which provides the
direction of community development goals for the City of
Auburn. The Annual Action Plan is the description of
particular projects which are planned for the next fiscal year.
Mayor Lewis opened the hearing at 8:38 p.m. There being
no one in the audience who wished to speak, the hearing
was closed.
3. Housing and Urban Development Section 108 Loan
Guarantee Program
03.4.1.7
City Council conduct a public hearing regarding the
proposed Housing and Urban Development (HUD) Section
108 Loan Guarantee Program Application for use in
construction of City of Auburn's Community Center
Grant Writer Michael Wilson presented the staff report on
the first hearing for the Housing and Urban Development
(HUD) Section 108 Loan Guarantee Program grant
application. Mr. Wilson advised that the City can apply for
up to five times its annual allocation of approximately
$400,000 in Community Development Block Grant (CDBG)
funds. The City is requesting $2,033,720 in Section 108
Loan Guarantee HUD funds to provide financing for the
development of a community center facility at Les Gove
Park. The City will repay the loan with proceeds from the
City's annual allocation of CDBG funds over twenty years.
The City's annual payment is estimated at $150,000. Mr.
Wilson noted that the City is receiving CDBG funds based
on an old census calculation; he projected that with a new
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Citv of Auburn Council Meetinq Minutes October 19, 2009
census calculation coming in 2010, the $150,000 of the
annual allocation used for repayment of the Section 108
loan will be recouped from the increased population growth
and HUD's recalculation of the City's allocation.
Mr. Wilson estimated that the loan review by HUD will take
approximately four months.
Deputy Mayor Singer inquired whether the Section 108 Loan
discussed this evening will affect the proposed one stop
service center funding. Human Services Manager Hursh
responded that if and when an application is received for the
one stop service center, it will be evaluated at that time and
determined whether the grant will be refinanced or other
funding allocated.
In response to questions from Councilmember Peloza
regarding the repayment schedule, Mr. Wilson explained
that the City can choose either an interim interest rate or
fixed interest rate for the loan. Mr. Wilson proposed that the
City use the interim rate for the first year of the loan and lock
in at a fixed rate later. The fixed rate is estimated at four
percent.
In response to a question from Councilmember Wagner,
Human Services Manager Hursh stated that the Human
Services Committee supports the Section 108 loan
application for the community center project.
Mayor Lewis opened the hearing at 8:50 p.m. There being
no one in the audience who wished to speak, the hearing
was closed.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Kathy Clark, 39 Pike Street SE, Auburn
Ms. Clark conveyed her thanks to the City for information on
flooding preparations, code enforcement and resolution of the
blighted house at 4 Pike Street SE.
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Citv of Auburn Council Meetinq Minutes October 19, 2009
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported that the Municipal Services Committee did
not meet on October 12th. The next regular meeting of the
Municipal Services Committee is scheduled for October 26, 2009 at
4:00 p.m.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development
Committee met October 12, 2009. The Committee discussed the
floodplain moratorium, the Consolidated Plan and Annual Action
Plan, and Pierce County housing targets update. The next meeting
of the Planning and Community Development Committee is
scheduled for October 26, 2009 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:00. The Committee reviewed Ordinance No. 6265
regarding facility extensions. The Committee also discussed
Resolution No. 4527 approving an easement for the Auburn
Regional Medical Center and Resolution No. 4535 regarding the
floodplain moratorium. The Committee also received an update on
the M Street Grade Separation project and discussed the
Comprehensive Transportation Plan, the Six Year Transportation
Improvement Plan, potential flooding, and the capital projects
status report. The next regular meeting of the Public Works
Committee is scheduled for November 2, 2009 at 3:00 p.m.
D. Finance
Chair Backus reported the Finance Committee met this evening at
6:30. The Committee reviewed and approved claims and payroll
vouchers and discussed Resolution No. 4535 regarding the
floodplain moratorium, an investment summary report for the period
ending September 30, 2009, and a briefing on potential flooding.
The next regular meeting of the Finance Committee is scheduled
for November 2, 2009 at 6:30 p.m.
E. Community Center
Chair Wagner reported the Community Center Committee has not
met and no future meeting is scheduled at this time.
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Citv of Auburn Council Meetinq Minutes October 19 , 2009
F. Downtown Redevelopment
Chair Norman reported the Downtown Redevelopment Committee
met October 13, 2009. The Committee discussed an amendment
to the Downtown Urban Center design standards regarding
monument signs/ground signs in the downtown area, the Auburn
Junction project, and the City Hall plaza. The next regular meeting
of the Downtown Redevelopment Committee is scheduled for
October 27, 2009 at 4:00 p.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Deputy Mayor Singer reported on her and other Councilmembers'
attendance at the Valley Regional Fire Authority's groundbreaking
for the remodel of their Fire Station 32 on R Street SE, the
Reaching Out Fair for middle school children, and continued work
on Project ASCENT.
Councilmember Wagner reported on his attendance at the
Regional Access Mobility Project meeting, which is a Pierce County
transportation planning forum. The meeting consisted of
discussion of the tolling study which is being conducted by the
State and the alternative transportation funding methods study the
State is undertaking.
Councilmember Peloza reported on his attendance at the King
County Solid Waste Advisory Committee meeting where the main
topic was the life of the Cedar Hills Landfill. Councilmember
Peloza also reported that he toured the Mullen Slough and tributary
045 area. He reported that King County discovered a man-made
dam was preventing water from naturally flowing to the Mullen
Slough area, and the dam was removed. Councilmember Peloza
also reported on his attendance at the Suburban Cities Association
Public Issues Committee meeting where he supported a reclaimed
water proposal.
B. From the Mayor
Mayor Lewis reported that Standard & Poor issued their ratings on
October 5t" where Auburn was rated "AA"; and of the cities
comprising the SCORE, there was no other city rated higher than
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Citv of Auburn Council Meetinq Minutes October 19 , 2009
Auburn. Mayor Lewis quoted from Standard & Poor's as follows:
"We understand that annexations have driven much of the City's
population and tax base growth in recent years, but that sales tax
revenues have slid in recent months. Historically, the City's
financial position has been what we consider very strong,
exceeding twenty-five percent of expenditures during the past four
years. For 2009, the City has cut expenditures in response to the
recession, but management expects to finish the year with
available General Fund balance that is still very strong at
approximately eighteen percent of expenditures. In addition, the
City maintains revenue flexibility in the form of bank capacity and
maintains about $5.5 million (about ten percent of expenditures) in
a revenue stabilization fund outside the General Fund." Mayor
Lewis congratulated the Council and the City's Finance Department
for the excellent financial condition of the City.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the October 5, 2009 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 389305 through 389696 in the
amount of $4,180,832.50 and one wire transfer in the
amount of $4,904.00 and dated October 19, 2009.
2. Payroll
Payroll check numbers 527444 to 527549 in the amount of
$793,262.78 and electronic deposit transmissions in the
amount of $1,152,031.63 for a grand total of $1,945,294.41
for the pay period covering October 1, 2009 to October 14,
2009.
Deputy Mayor Singer moved and Councilmember Wagner seconded to
approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Councii Meetinq Minutes October 19, 2009
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6265
A3.5.2, A3.13.2
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 13.40 and Section
12.04.050 of the Auburn City Code relating to facility
extensions
Councilmember Wagner moved and Councilmember Cerino
seconded to introduce and adopt Ordinance No. 6265.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolutions
1. Resolution No. 4527
03.10.9
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the granting of an easement for
construction and permanent occupation of the City right of
way in connection with the Auburn Regional Medical Center
Parking Garage Project
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 4527.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:18 p.m.
APPROVED THE DAY OF NOVEMBER, 2009.
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Citv of Auburn Council Meetinq Minutes October 19, 2009
Peter B. Lewis, Mayor Danielle Qaskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
*Denotes attachments included in Council agenda packet.
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