HomeMy WebLinkAboutITEM V-C-2
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N ~w ~n~ y~ ~AGENDA BILL APPROVAL FORM
WASH[NGTON Agenda Subject: Award Contract 09-15 Date: November 3, 2009
Department: Attachments: Budget Status Sheet, Budget Impact:
Public Works Bid Tab Summa , Vicinit Ma $ 0
Administrative Recommendation:
City Council award Contract 09-15, Project No. CP0815, South 277th Street Reconstruction Project Phase
III - Mary Olson Farm - Materiais Procurement, to Bernard Commercial on their low bid of $57,101.70
lus Washin ton State sales tax of $5,424.66 for a total contract rice of $62,526.36.
Background Summary:
For the S. 277'h St. Grade Separation Project, the Federal Highway Administration (FHWA) provided
transportation mitigation funds to the City of Auburn for the restoration of the Thomas-Nelson Farmhouse.
The City of Auburn provided these funds to King County to accomplish this work. During the course of
the King County mitigation, $101,112 in FHWA funds were not expended.
Based on a Memorandum of Agreement (MOA) between the FHWA, the Washington State Department of
Transportation, the Washington State Historic Preservation Officer, and the City of Auburn, the
unexpended funds from the S. 277th St. project are to be expended on the preservation of the Mary Olson
farmhouse, to be completed by the City. An earlier phase of the project, Contract 09-02, consisted of
installation of inechanical and radiant heating systems in the farmhouse and procurement of electrical,
baseboard heating, plumbing and air handling materials. Contract 09-02 used $37,405 of the $101,112
budgeted for the Mary Olson Farm Improvement project in the 102 (Arterial Street) Fund.
Project:
This project will include procurement of landscaping materials and miscellaneous interior materials for the
farmhouse, including a stove, tiles, glue lam beams, lumber, drywali, insulation and wallpaper.
Procurement for this project is anticipated to begin in December 2009 and be completed in March 2010.
The total project cost for this phase of the project is estimated to be $65,652. There is $63,707 budgeted
for this phase of the Mary Olson Farm Improvement project in the 102 (Arterial Street) Fund, and $25,000
budgeted for this project in the 321 (Municipal Parks) Fund.
W1116-3
05.2
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board Z Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other 9 Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wa ner Staff: Dowd
Meetin Date: November 16, 2009 Item Number: V.C.2
AUBCTRItiT * Mo~E THAN Yov rMAcINEb
BUDGET STATUS SHEET
Project No: CP0815, Contract No: 09-15 Project Title: S. 277th St Reconstruction Project Ph III - Mary Olson Farm
Procurement
Project Manager: Leah Dunsdon
0 Project Initiation
Initiation Date: 4/6/09 0 Permision to Advertise Date: November 4, 2009
Advertisement Date: 10/13109 ~ Contract Award
Award Date: 11/16/09 Q Change Order Approval
0 Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Bud eted Funds Available
Funding Prior Years 2009 2010 Future Years Total
102 Fund - FHWA Mitigation Funds 101,112 101,112
321 Fund - Municipal Parks Construction Fund(2) 25,000 25,000
Total 0 126,112 0 0 126,112
Estimated Cost Funds Needed
Activity Prior Years 2009 2010 Future Years Total
Design Engineering - City Costs 0 0 0
Design Engineering - Consultant Costs 0 0 0
Construction - Phase II (Complete) 37,405 0 37,405
Construction Contract Bid - Phase III 20,000 42,526 62,526
Authorized Contingency (5%) - Phase III 1,000 2,126 3,126
Construction Engineering - City Costs 0 0 0
Construction Engineering - Consultant Costs 0 0 0
Total 0 58,405 44,653 0 103,058
Notes:
Consultant Costs and City Staff Costs are allocated from Parks budget for Consultant and Parks staff and General Engineering
budget for Public Works staff.
(Z) Funds budgeted are a portion of the overall funds budgeted for the Mary Olson Farm Improvements.
102 Arterial Street Bud et Status
Prior Years 2009 2010 Future Years Total
*102 Funds Budgeted 0 (101,112) 0 0 (101,112)
102 Funds Needed 0 58,405 42,707 0 101,112
"102 Fund Project Contingency 0 42,707 0 0 0
102 Funds Required 0 0 42,707 0 0
321 Munici al Parks Construction Bud et Status
Prior Years 2009 2010 Future Years Total
"321 Funds Budgeted 0 (25,000) 0 0 (25,000)
321 Funds Needed 0 0 1,946 0 1,946
"321 Fund Project Contingency 0 25,000 0 0 23,054
321 Funds Required 0 0 1,946 0 0
in the Budget Status Sections indicates Money the City has available.
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W1116-3C SCALE: I"=1/4 MILE