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Home My WebLink AboutITEM V-C-4* GITYOF. ~ ~ WASHWGTON AGENDA BILL APPROVAL FORM Agenda Subject: Final Pay Estimate No.2 for Contract 09-02 Date: November 24, 2009 Department: Attachments: Budget Status Sheet, Budget Impact: Public Works Finai Pa Estimate No. 2 and Ma $ 0 Administrative Recommendation: City Council approve Final Pay Estimate No. 2 to Contract 09-02 in the amount of $0, for a total contract price of $37,405.20 with Bernard Commercial and accept construction of Project No. CP0815, S. 277th St. Reconstruction Project Phase II - Ma Olson Farm Im rovements. Background Summary: For the S. 277th St. Grade Separation Project, the Federal Highway Administration (FHWA) provided transportation mitigation funds to the City of Auburn for the restoration of the Thomas-Nelson Farmhouse. The City of Auburn provided funds to King County to accomplish this work. During the course of the King County mitigation, $101,112 in FHWA funds were not expended. Based on a Memorandum of Agreement (MOA) between the FHWA, the Washington State Department of Transportation, the Washington State Historic Preservation Officer, and the City of Auburn, the unexpended funds from the S. 277'h St. project are to be expended on the preservation of the Mary Olson farmhouse, to be completed by the City. Due to scheduling of work at the farmhouse, the project will consist of two phases. Contract 09-02 is the first phase. Project: This project included instailation of inechanical and radiant heating systems in the farmhouse and procurement of electrical, baseboard heating, plumbing and air handling materials. All work was on City property. The total project cost for this phase of the project is $37,405. There is $101,112 budgeted for the Mary Olson Farm Improvement project in the 102 (Arterial Street) Fund. W 1207-6 05.2 CP0815 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor p Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board SPublic Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ED Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Wa ner Staff: Dowd Meeting Date: December 7, 2009 Item Number: V.C.4 riI.JBURN * MORE THAN YOll IMAGINED BUDGET STATUS SHEET Project No: CP0815, Contract No: 09-02 Project Title: S. 277th St Reconstruction Project Ph II - Mary Olson Farm Imp. Project Manager: Leah Dunsdon Initiation Date: 4/6/09 Advertisement Date: 6/30/09 Award Date: 8/3/09 Q Project Initiation 0 Permision to Advertise 0 Contract Award Q Change Order Approval * Contract Final Acceptance Date: November 3, 2009 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budaeted (Funds Available) Funding Prior Years 2009 2010 Future Years Total 102 Fund - FHWA Mitigation Funds 321 Fund - Municipal Parks Construction Fund(Z) 101,112 25,000 101,112 25,000 Total 0 126,112 0 0 126,112 Estimated Cost (Funds Needed) Activity Prior Years 2009 2010 Future Years Total Design Engineering - City Costs 0 0 0 Design Engineering - Consultant Costs 0 0 0 Construction Contract Bid - Phase III 41,347 0 41,347 Change Order#1 - Phase II 1,533 0 1,533 Line Item Changes - Phase II (5,475) 0 (5,475) Construction Contract Bid - Phase III 20,000 42,526 62,526 Authorized Contingency (20%) - Phase III 1,000 2,126 3,126 Construction Engineering - City Costs 0 0 0 Construction Engineering - Consultant Costs 0 0 0 Total 0 58,405 44,653 0 103,058 Notes: Consultant Costs and City Staff Costs are allocated from Parks budget for Consultant and Parks staff and General Engineering budget for Public Works staff. (2~ Funds budgeted are a portion of the overall funds budgeted for the Mary Olson Farm Improvements. 102 Arterl al 5treet itua ei siatus Prior Years 2009 2010 Future Years Total "102 Funds Budgeted 0 (101,112) 0 0 (101,112) 102 Funds Needed 0 58,405 42,707 0 101,112 *102 Fund Project Contingency 0 42,707 0 0 0 102 Funds Required 0 0 42,707 0 0 321 Munici al Parks Construct ion t3ua et btatus Prior Years 2009 2010 Future Years Total '321 Funds Budgeted 0 (25,000) 0 0 (25,000) 321 Funds Needed 0 0 1,946 0 1,946 '321 Fund Project Contingency 0 25,000 0 0 23,054 321 Funds Required 0 0 1,946 0 0 H:\PROJ\CP0815 Mary Olson Farm Improvements\Budget\CP0815.Budget.xls 1 of 1 W1207-6A N,~ o 0 0 0 06K 9 CD 0) F ~ O O O O O ~ Z E W O a > F- , z r- o W O E ~ 0. E W U. ~ a O N fn Q N ~a U m ~ 0 O lx cNa V W a EnFaF»~»v~v> s cn a o 0 0 0 0 0 0 0 0 0 c o 0 ? O a°~vrn~L°n y V N ~ ~ ~ O Q t~ F- ~ 0 H u9 tfl v). 69 ~ ~ 000000 h v) 000000 N 0 p O O O O O O O U.) 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(D N ~ ~ L N U ~ ro am) ~ ~ Q ~ o U > p -Q tn O T 2 ~ Q. y N ,w o O c~ ~ ~ o E a) W > ~ N ~ N c o ~ E m E N - C U C cm a~ ~ ~ F- ~n N c O 0 0 ~ n ce O ~ E- Z O C) O H W D ~ H Z W ~ Q a V a \ ~ \ \ 0 ~ (n (D L L O ~ N N c a) cn ~ o U Q. c O ~ N I ' ~ ~ a) ~ N ~ N c c~ G V ~ 'o n. .2 N 0 N ~ ~ C W a U M 0 M N R LLi a U) 00 0 4 ~ U ~ ~ n o ~ N a 3 .c SE 274t ST .tiy w ~ SE 276t ST ~ Pr ject Area W ~ ~ W ~ SE 280th ST ~ SE 281 st ST ~a SE ~ 282n ST 0 .a W a vi w co ~ rn ST ° SE 284th co ~ MARY OLSO SE 286th ST ~ FARM S 287th s Q o PARK T c~ ~ SE 288th ST SE 290th ST SE 291ST ST L b{ ~ < l(HP ~ C\2 y -4 t+] W ~(C z A UB URN GOLF ~ < COURSE ISAA ~ an+ W ~ ` ~ EV PL PA se wmN sr y n SE JOtSf ST SE I ~ yp~ Isr PC ~ ~ S7 ~ E NDST Cf SE ~ 1g CC) v V' d SE ~ 304th 1 ~ TH PL W ~ ISAA ST AV @ E305TM ST SE 3p5TH PL ~ Evanrs 0 ie ~ PA~ ~ ST ~ I~ SE 307TH Pl 0 ~ E o VAY SE 307TH P --CITY OF AUBURN Figure 1 LSON FARM CP0815, MARY O ADBHIRN CITY OF wAsxINGroN IMPROVEMENT PROJECT Vicinity Map w1207-6c SCALE: I"=1/4 MILE