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HomeMy WebLinkAbout11-03-2009 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, November 3, 2009 - 10:00 AM - Council Conference Room MINUTES 1. CALL TO ORDER Chair Jim Kelly called the meeting to order at 10:00 a.m. in the Council Conference Room located at Auburn City Hall, 25 West Main Street in Auburn. Chair Kelly and the following Board members were present: Member Lynn Norman and Member Bill Petersen. Chair Pro Tem Bud Larson and Member Virginia Haugen were excused. Also present were Valley Regional Fire Authority Administrator Eric Robertson, Board Attorney Steve King and Board Secretary Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the October 6, 2009 LEOFF Board Meetinq Motion by Member Petersen, second by Member Norman to approve the October 6, 2009 minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0. III. UNFINISHED BUSINESS A. Pendinq Disability Leave/Retirement Applications 1. RudY Peden Effective date of Disability: September 25, 2009 Last Day of Service: September 24, 2009 On October 6, 2009, the Board approved disability leave for Mr. Peden effective September 25, 2009 with last day of service on September 24, 2009. Since the preparation of the agenda packet, Mr. Peden submitted a request to return to work together with a physician's statement releasing Mr. Peden to work effective November 3, 2009. Motion by Member Petersen, second by Member Norman to return Mr. Peden to work with no restrictions effective November 3, 2009. Valley Regional Fire Authority (VRFA) Administrator Robertson submitted a letter from the VRFA dated November 2, 2009 regarding Mr. Peden's intermittent medical leave from the VRFA due to a chronic back condition. Mr. Robertson asked the Board to clarify if the Board is considering both injuries/conditions. LEOFF Board Minutes November 3, 2009 Page 1 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, November 3, 2009 - 10:00 AM - Council Conference Room Chair Kelly explained that the Board received and acted on a request for disability leave from Mr. Peden for an injury/condition related to Mr. Peden's right foot. The Board is limited to acting on the disability outlined in Mr. Peden's disability leave application. Board Attorney King concurred with Chair Kelly's explanation. MOTION CARRIED UNANIMOUSLY. 3-0. B. Medical/Hearing/Vision/Dental Claims 1. Richard Schneider Request for reimbursement of inedical expenses in the amount of $87.00, Regence Claim #0921632378500 for services received on August 3, 2009 and Regence Claim #092103253770 for services received on July 28, 2009. On September 1 and October 6, 2009, the Board tabled Mr. Schneider's claim pending receipt of additional information regarding medical necessity. No new information has been received. Motion by Member Petersen, second by Member Norman to table Mr. Schneider's claim for an additional month. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Robert Phillips Request for reimbursement of inedical expenses in the amount of $52.00 for services received on August 4, 2009. On September 1 and October 6, 2009, the Board tabled Mr. Phillips' claim pending receipt of the Regence and Medicare Explanation of Benefits Statements. Mr. Phillips has advised verbally that he will not be responding with the additional requested information. Motion by Member Petersen, second by Member Norman to deny the claim. MOTION CARRIED UNANIMOUSLY. 3-0. 3. David J. Hannity LEOFF Board Minutes November 3, 2009 Page 2 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, November 3, 2009 - 10:00 AM - Council Conference Room Request for reimbursement of inedical expenses in the amount of $116.26. (Please note that the June 3, 2009 charges of $56.26 were paid by the Board on September 1, 2009.) Mr. Hannity has submitted the explanation of benefits statement for the May 20, 2009 expenses. Motion by Member Petersen, second by Member Norman to approve the May 20, 2009 expenses in the amount of $60.00. MOTION CARRIED UNANfMOUSLY. 3-0. IV. NEW BUSINESS A. Disability Leave/Retirement Applications There was no new application for disability leave/retirement. B. Appeals/Requests for Reconsideration No request for reconsideration was received. C. Medical/Hearing/Vision/Dental Claims 1. Dale Volstad Request for reimbursement of dental expenses in the amount of $75.48 for dental services received on August 20, 2009. DALE VOLSTAD 2009 $1,200.00 BALANCE $1,200.00 Sept 1, 2009 $509.60 $690.40 Motion by Member Petersen, second by Member Norman to approve the claim in the amount of $75.48. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Robert Almy Request for reimbursement of vision expenses in the amount of $169.99. Mr. Almy has not received vision expense reimbursement in the past year. Motion by Member Petersen, second by Member Norman to approve the claim in the amount of 169.99. MOTION CARRIED UNANIMOUSLY. 3-0. LEOFF Board Minutes November 3, 2009 Page 3 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, November 3, 2009 - 10:00 AM - Council Conference Room 3. Ernest Miller Request for reimbursement of inedical expenses in the amount of $18.96, Regence Claim #0923395019101 for services received on July 2, 2009 and processed by insurance on September 4, 2009. Motion by Member Petersen, second by Member Norman to approve the claim in the amount of $18.96. MOTION CARRIED UNANIMOUSLY. 3-0. 4. Gerrv Fuller Request for reimbursement of vision expenses in the amount of $226.50. Mr. Fuller has not received vision expense reimbursement in the past year. Motion by Member Petersen, second by Member Norman to approve the claim in the amount of $226.50. MOTION CARRIED UNANIMOUSLY. 3-0. 5. Michael Corkins Request for reimbursement of dental expenses in the amount of $112.70. MICHAEL CORKINS $1,200.00 BALANCE 2009 $1,200.00 Oct 6, 2009 $585.60 $614.40 Motion by Member Petersen, second by Member Norman to approve the claim in the amount of $112.70. MOTION CARRIED UNANIMOUSLY. 3-0. 6 Monroe Shropshire Request for reimbursement of vision expenses in the amount of $129.00. Mr. Shropshire has not received reimbursement for vision expenses in the past year. Motion by Member Petersen, second by Member Norman to approve the claim in the amount of $129.00. MOTION CARRIED UNANIMOUSLY. 3-0. LEOFF Board Minutes November 3, 2009 Page 4 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, November 3, 2009 -10:00 AM - Council Conference Room D. Correspondence With the exception of correspondence received under Item III.A.1 of these minutes, no additional correspondence was received. E. Discussion 1. Election of Police LEOFF Board Representative Secretary Daskam reported that the deadline for nominations for the Police LEOFF Board representative is November 6, 2009 at 5:00 p.m. Thus far, three nominations have been received. Election ballots will be mailed November 10, 2009. V. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 10:20 a.m. APPROVED THE DAY OF DECEMBER, 2009. ' Ji Kelly, Chair Danielle Daskam, Board Secretary LEOFF Board Minutes November 3, 2009 Page 5