HomeMy WebLinkAbout11-02-2009
~ CITY OF, y-w~~ CITY COUNCIL
MEETING MINUTES
~NOVEMBER 2, 2009 7:30 PM
WASHINGTON
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis calied the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill
Peloza, Lynn Norman and Virginia Haugen.
Staff members present included: Communications Manager Dana
Hinman; Multimedia Manager Jeremy Chevalier; Assistant
Planning, Building and Community Director Kevin Snyder; City
Attorney Daniel B. Heid; Parks, Arts and Recreation Director Daryl
Faber; Grant Consultant Michael Wilson; Planning, Building and
Community Director Cindy Baker; Information Services Director
Lorrie Rempher; Public Works Director Dennis Dowdy; Chief of
Police Jim Kelly; Human Services Manager Michael Hursh; Human
Resource/Property and Risk Management Director Brenda
Heineman; and Deputy City Clerk Cathy Richardson.
C. Announcements and Appointments
1. Announcements
a) City of Auburn's Brand Identity Communicator
Awards
Mayor Lewis recognized Jeremy Chevalier who was
the recipient of the 2009 Communicator Award of
Distinction. Mr. Chevalier received the award for the
collaborative efforts of the City's Communications
Division and the Auburn Tourism Board, including
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various partnerships throughout the City, for the City
of Auburn Branding project.
Mr. Chevalier was joined by Communications
Manager Dana Hinman. Mr. Chevalier explained that
a brand identity is the idea that rests in the minds and
hearts of those individuals within a community and in
surrounding areas. The branding campaign was
designed to increase awareness of the positive
aspects of Auburn. Mr. Chevalier shared various
marketing items designed for the branding campaign
including a community map brochure and 2008
community calendar showing Auburn's unique
businesses and attractions. In addition, downtown
banners were installed to promote and reinforce
Auburn's image and tagline of "More Than You
Imagined". Also, the Auburn Tourism Board launched
a new website promoting tourism in Auburn and
sponsored a successful "Discover Auburn" week-long
event. Mr. Chevalier stated that it is an honor to
receive the 2009 Communicator Award on behalf of
the City of Auburn and in partnership with the Auburn
Tourism Board.
On behalf of the City Council, Mayor Lewis presented
the 2009 Communicator Award to Mr. Chevalier and
thanked him for his efforts and those of the
Communications Division.
b) Proclamation -"National Indian Heritage Month"
Mayor Lewis proclaimed the month of November
2009 as National Indian Heritage Month in the city of
Auburn.
Mayor Lewis presented the proclamation to
Daughters of the American Revolution representative
Hilda Merryhew and Indian Tribal Warrior Society
representative Peggy Caudill.
Ms. Merryhew stated that, since 1900, recognition
has been sought for the great influence that the
American Indians have had on the history, cultural
development, and continuing growth of the United
States. National Indian Heritage Month was
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established in 1990 and the month of November was
chosen as it is traditionally a time when many
American Indians gather for fall harvest festivals,
world renewal ceremonies, and powwows. Ms.
Merryhew encouraged citizens to reflect upon and
show appreciation for the many contributions of
Native American Indians. On behalf of the Daughters
of the American Revolution, Ms. Merryhew thanked
Mayor Lewis and Councilmembers for recognizing
National Indian Heritage Month in the city of Auburn.
c) Proclamation - "Entrepreneurship Week"
Mayor Lewis proclaimed the week of November 16 -
22, 2009 as Entrepreneurship Week in the city of
Auburn.
Mayor Lewis read and presented the proclamation to
Auburn Mountainview High School DECA
representatives Heather Odell and Nicola Usher.
Ms. Usher thanked Mayor Lewis and
Councilmembers for proclaiming the week of
November 16 - 22, 2009 as Entrepreneurship Week
in the city of Auburn and spoke of events being held
throughout the week which will target all age groups
and promote entrepreneurship.
Ms. Odell expounded on the many activities for
Entrepreneurship Week including an
Entrepreneurship Exposition on Saturday, November
21, 2009 at Auburn Mountainview High School at 9:30
a.m. The free event will include workshops, open
discussion with local business owners, resource
booths, a keynote speaker and a complimentary
lunch catered by Las Margaritas Restaurant.
Ms. Usher stated that they will be promoting
entrepreneurship within their school with many
activities throughout the week including an
informational video about entrepreneurship and a
keynote speaker.
Ms. Odell reported that efforts to reach a younger
audience include partnering Junior Achievement
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volunteers with Auburn Mountainview High School
DECA students to teach Rainier Middle School
students about entrepreneurship using Junior
Achievement's curriculum "It's my business".
Ms. Usher invited the community to attend the
Entrepreneurship Exposition.
d) Recognition of Years of Service
Mayor Lewis recognized Human Resources/Risk and
Property Management Director Brenda Heineman for
fifteen years of service to the City of Auburn and
presented her with a 15-year pin.
Director Heineman spoke regarding her pride in
serving the City of Auburn and the gratification she
has experienced during her fifteen years of service.
2. Appointments
There was no appointment for Council consideration.
D. Agenda Modifications
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Housing and Urban Development Section 108 Loan
Guarantee Program * (Norman/Wilson/Hursh)
03.4.1.7
' City Council conduct a public hearing regarding the
proposed Housing and Urban Development (HUD) Section
108 Loan Guarantee Program Application for use in
construction of City of Auburn's Community Center
Grant Consultant Michael Wilson stated that this is the
second required public hearing on the application for a HUD
Section 108 loan and the potential use of Community
Development Block Grant funds to repay the loan over a
twenty year period. The intent is to authorize application for
a loan of approximately $2,000,000 to be repaid at an
annual payment of approximately $150,000 per year, at a
fixed interest rate. In the event the loan is authorized by
HUD, the City retains the option to accept or reject the loan.
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The funds may only be used for the Community Center
facility.
At 7:51, Mayor Lewis opened the public hearing. There
being no one in the audience requested to speak, Mayor
Lewis closed the public hearing.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
No one in the audience requested to speak.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported that the Municipal Services Committee met
on October 26, 2009 at 4:00 p.m. The Committee approved the
consent agenda and discussed Ordinance No. 6273 regarding
parking of commercial vehicles on residential streets. The
Committee also discussed restricting smoking in City parks and the
Committee matrix, including red light photo enforcement, speed
enforcement guidelines in school zones, crime deterrent photo
enforcement processes, and alternatives for animal control in
anticipation of the dissolution of King County animal control and
rescue services. Chair Cerino also reported on successes related
to the use of a license plate reader by the Auburn Police
Department, methods of notification of the dangerous dog
ordinance to citizens new to Auburn community, Howard Hanson
Dam flooding issues, and the lack of State and County funding for
the juvenile offender release program. The next regular meeting of
the Municipal Services Committee is scheduled for November 9,
2009 at 4:00 p.m.
B. Planning & Community Development
Chair Norman reported that the Planning and Community
Development Committee met on October 26, 2009 at 5:00 p.m.
The Committee held a joint meeting with the Auburn Tourism Board
to receive an update on branding, the Tourism Board monthly
calendar, tourism website, local community outreach program,
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success of "Discover Auburn" week, hotel occupancy, and future
goals. The Committee also held a joint meeting with the Auburn
Arts Commission to receive an update on celebrations of the
Commission's 25th year landmark including establishment of an
arts and education committee, a new partnership with Green River
Community College Interurban Art Docent Program, Artrageous -
Artists In Action Fair, and Walk the Talk Public Art Program. All
events were co-sponsored by King County 4Culture including grant
funds for Auburn Avenue Theater. The Arts Commission also
reviewed future goals. The Committee also recommended
approval of Resolution No. 4541, the 2010 - 2014 Consolidated
Plan, and discussed 2009 Comprehensive Plan amendments. The
next regular meeting of the Planning and Community Development
Committee is scheduled for November 9, 2009 at 5:00 p.m.
C. Public Works
Chair Wagner reported that the Public Works Committee met this
afternoon at 3:00. The Committee discussed and recommends
approval of a contract administration item regarding Project
Number CP0904 and discussed Resolution No. 4537 and the HUD
Section 108 loan. The Committee received a report on policies and
procedures for art in public places and discussed Resolution No.
4540 related to the Comprehensive Emergency Operations Pfan, a
disputed back billing on a utility account, the 2010 budget, flood
preparedness, Six Year Transportation Improvement Plan, and
Resolution No. 4535. The next regular meeting of the Public
Works Committee is scheduled for November 16, 2009 at 3:00
p.m.
D. Finance
Chair Backus reported that the Finance Committee met this
evening at 6:30. The Committee approved claims and payroll
vouchers and Resolution No. 4537 related to surplus of property.
The Committee also discussed Resolution No. 4539, Resolution
No. 4541, the 2010 budget, and New Market Tax Credits. Chair
Backus noted that a special City Council meeting to discuss the
2009-2010 Biennial Budget, property tax revenues and other
revenue sources is scheduled for Thursday, November 5, 2009 at
5:30 p.m. in Council Chambers. The next regular meeting of the
Finance Committee is scheduled for November 16, 2009 at 6:30
p.m.
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E. Community Center
Chair Wagner reported that the Community Center Committee has
not met and no future meeting is schedule at this time.
F. Downtown Redevelopment
Chair Norman reported that the Downtown Redevelopment
Committee met on October 27, 2009 at 4:00 p.m. The Committee
discussed signal control boxes in the downtown urban core and
options to move or screen them. The next regular meeting of the
Downtown Redevelopment Committee is scheduled for November
10, 2009 at 4:00.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regiona/ and local
organizations.
A. From the Council
Deputy Mayor Singer noted that the award received by Mr.
Chevalier is a significant international award and expressed her
pride in his accomplishments. Deputy Mayor Singer reported that
she attended the Regional Leadership Conference on Clean
Technologies to promote project ASCENT (Auburn Scientific
Center for Emerging New Technologies) and to discuss
collaboration of funding and expertise for the four incubators they
are working with. She also attended the White River Valley
Museum Halloween Costume Ball. In addition, she attended the
Cities and Schools Forum to discuss flooding issues and to report
on the Clean Technologies Incubator. Representing Puget Sound
Regional Council, she also attended the Washington State
Advisory Board meeting to discuss issues related to Interstate 405
and State Route 167 corridor project. Deputy Mayor Singer invited
the public to attend an open house related to this project on
November 3, 2009 at Kent Commons from 4:00-7:00 p.m. She and
Councilmember Wagner met with other incubator representatives
to tour Auburn's historical post office facility on Auburn Avenue to
ascertain whether it might be a good site for project ASCENT's
incubator site. Deputy Mayor Singer reminded citizens that
elections will be conducted on Tuesday and encouraged everyone
to vote.
Councilmember Wagner noted that, during the meeting with the
incubator representatives, they commented that the Auburn
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Avenue Theater would be useful for entrepreneur presentations.
Councilmember Wagner reported that he attended a meeting at
Washington State University (WSU) at which he was able to
continue efforts to recruit WSU professors to interact with the
Auburn Environmental Park (AEP) district. The WSU has an on-
site incubator that deals with green information technologies. He
also made contact with a professor who is well connected to
Washington State Department of Ecology as a water resource
expert and also with the director of the Institute for Sustainable
Design, which is the Leadership in Energy and Environmental
Design (LEED) connection for WSU in the AEP district. He also
worked with students on engineering designs for green friendly
streets in the AEP district.
Councilmember Backus stated that she attended the Cities and
Schools Forum and reported on the collaboration of various entities
with regard to flooding potential in the Auburn area.
Councilmember Norman reported that she attended the Griefworks
breakfast fundraiser and pointed out that Griefinrorks is a wonderful
resource that provides counseling for many issues related to grief
counseling.
Councilmember Peloza reported that he attended the Cities and
Schools Forum and spoke regarding various methods used to
advertise the forum. He also attended the King County Pollution
Abatement Advisory Committee meeting and spoke regarding a
water quality survey completed by King County this year.
Councilmember Peloza shared some of the results of the survey
which showed strong support to protect and enhance water quality,
provided positive ratings for waste water treatment plants, that
agriculture and forestry are leading choices for use of biosolids,
and water quality, and that global warming and air pollution
represent 50% of issues of importance to residents. He also
attended a Water Resource Inventory Area (WRIA 9) Management
Committee meeting to discuss strategies pertaining to the King
Conservation District assessment for 2010. The Committee
recommended the same level of assessment as the 2009
distribution. Councilmember Peloza reported that he will attend the
National League of Cities Annual Congress of Cities in November.
He is a member of the Energy, Environment and Natural Resource
Steering Committee and has been asked to serve as a panelist for
local food initiatives to discuss his quest in getting a farmers market
off the ground.
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Mayor Lewis and Councilmember Peloza also reported on the King
and Pierce Counties Farm Bureau meeting.
B. From the Mayor
Mayor Lewis spoke regarding the upcoming election and the
importance of establishing relationships with a new King County
Executive and other newly elected officials. Mayor Lewis also
spoke regarding Council's participation and representation on
various Pierce and King County committees and other regional
committees. Most of the issues that the various committee
members have discussed pertain to finances, flu and flood. With
the nature of the issues involved in the upcoming months, Council,
staff and the entire community will need every possible channel
available to ensure that citizens are kept safe. Mayor Lewis spoke
regarding the current economic situation and the difference it has
made for the community to have Auburn representatives involved
in the various committees.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the October 19, 2009 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 389697 through 390054 in the
amount of $2,601,966.56 and dated November 2, 2009.
2. Payroll
Payroll check numbers 527550 to 527641 in the amount of
$303,060.97 and electronic deposit transmissions in the
amount of $1,161,775.72 for a grand total of $1,464,836.69
for the pay period covering October 15, 2009 to October 28,
2009.
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C. Contract Administration
1. Public Works Project Number CP0904
04.12.1 CP0904
City Council award Contract 09-08, Project Number CP0904,
2009 Citywide Sidewalk Repair Project, to Global
Contractors, LLC on their low bid of $135,409.95.
Deputy Mayor Singer moved and Councilmember Wagner
seconded to approve the consent agenda.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VII1. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Council consideration.
At 8:25, Mayor Lewis recessed the meeting to executive session for
approximately fifteen minutes for the purpose of discussing
pending or potential litigation pursuant to RCW 42.30.110(1)(i).
Staff members required for the executive session included City
Attorney Daniel B. Heid, Finance Director Shelley Coleman, Public
Works Director Dennis Dowdy, and Human Resources/Property
and Risk Management Director Heineman.
At 8:42, Mayor Lewis extended the executive session for an
additional 10 minutes.
At 8:52, Mayor Lewis reconvened the meeting.
B. Resolutions
1. Resolution No. 4535
03.10.8
A Resolution of the City Council of the City of Auburn,
Washington, extending the moratorium created and
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established by Resolution No. 4416, as amended by
Resolutions 4442 and 4476, related to the filing, receipt, and
approval of applications for development within areas of the
City located within, in whole or in part, floodplains as
determined by the Federal Emergency Management
Administration
Councilmember Norman moved and Councilmember
Backus seconded to table Resolution No. 4535.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Resolution No. 4537
F4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, declaring certain items of property as surplus
and authorizing their disposal
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4537.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Resolution No. 4541
03.4.1.7
A Resolution of the City Council of the City of Auburn,
Washington, adopting the Consolidated Plan for years 2010
to 2014 and the 2010 Annual Action Plan
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4541.
MOTION CARRIED UNANIMOUSLY. 7-0.
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IX. ADJOURNMENT
At 8:55 p.m., Mayor Lewis recessed the meeting for a five minute
intermission and then adjourned immediately to closed session for the
purpose of discussing labor relations and collective bargaining per RCW
42.30.140(4).
A
APPROVED THE DAY OF NOVEMBER 2009.
, - _
Peter B. Lewis, ayor ' Cathy Ric"son, Deputy City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Comp/ete agenda packets are
availab/e for review at the City C/erk's Office and at the Library.
Internet: http://www.auburnwa.gov
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