HomeMy WebLinkAboutITEM IV-B
*
CITY OF * ~ - * lnteroffice Memorandum
A-,_, u f ~~N
WASHINGTON
To: Councilmembers '
MaYo►' Lc nris
From: Shelley Coleman, Finance Director
Date: December 7, 2009 ~
Re: Budget Amendment # 3
The final budget amendment's main focus is to adjust for changes in capital
expenditures and the corresponding revenues as a result of updating the 2010-2015
Capital Facilities Plan. In addition, we budget any grant funds that the Council has
accepted during the later part of the year. We have summarized the grant revenues and
the associated department expenditures on the attached grant summary chart,
Attachment #1
Other items in this budget amendment include:
The Senior Center Services revenues and expenditures have been increased due to the
continued growth of the programs and Contributions & Donations is also increased as
part of the Police department concessions.
General fund intergovernmental services is reduced by $620,000 for savings related to
the Police department and will be reserved for SCORE start up and transition costs.
The major adjustments based on the 2010 Capital Facilities Plan are primarily for
projects that have been carried fonrvard and re-budgeted in the following year. A
decrease in Bond Proceeds in Fund 321 reflects the change in funding source to for the
Community Center in 2010 to New Market Tax Credits.
Adjustments in the Storm fund also include increased expenditures as the City makes
preparations for flood protection. Included in the changes is the $1,019,200
reimbursement that is anticipated from the interagency agreement with King County.
Lastly, current economic conditions have required us to increase the budget for
unemployment claims from $70,000 to $420,000.
AUBURN MORE THAN YOU IMAGINED
*
TY oF. .
ACi UB
AGENDA BILL APPROVAL FORM
V R.
WASH WGTON
Agenda Subject: Date:
Ordinance No. 6278 December 7, 2009
Department: Attachments: Budget Impact:
Finance Ordinance No. 6278 and Schedule
«A"
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6278
Background Summary:
Ordinance No. 6278 amends Ordinance No. 6246, which amends Ordinance No. 6226, which amends
the 2009-2010 Biennial Budget which was originally adopted on Ordinance No. 6215. This current .
Ordinance No. 6278 is for additional appropriations in the various funds.
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: i O Building ❑ M&O
❑ Airport 0 Finance ❑ Cemetery Mayor
❑ Hearing Examiner 0 Municipal Serv. 1 0 Finance ❑ Parks
❑ Human Services (D Planning & CD ' ❑ Fire ❑ Planning
❑ Park Board 0 Public Works ~ ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ; ❑ Pubiic Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Backus Staff: Coleman
Meetin Date: December 7, 2009 Item Number:
AUBURN ~ MORL- THAN YOU IMAGINL-D
ORDINANCE NO. 6 2 7 8
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6215, THE 2009-2010 BIENNIAL BUDGET ORDINANCE AS
AMENDED BY ORDINANCE NO. 6226 AND ORDINANCE NO.
6246 AUTHORIZING AMENDMENT TO THE CITY OF
AUBURN 2009-2010 BUDGET AS SET FORTH IN
SCHEDULE "A"
WHEREAS, the Auburn City Council at its regular meeting of December 1,
2008, adopted Ordinance No. 6215 which adopted the City of Auburn 2009-2010
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of March 16,
2009 adopted Ordinance No. 6226 which amended Ordinance No. 6215 which
,
adopted the City of Auburn 2009-2010 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of July 20, 2009
adopted Ordinance No. 6246 which amended Ordinance 6226; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2009 budget; and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2009-2010 Biennial Budget. The 2009-
2010 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule "A" attached
Ordinance No. 6278
December 7, 2009
Page 1 of 3 '
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule "A". A copy of said Schedule "A" is on file with the City
Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
- INTRODUCED:
PASSED:
APPROVED:
PETER B. LEWIS, MAYOR
ATTEST:
Ordinance No. 6278
December 7, 2009
' Page 2 of 3
} .
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
Daniel B. Heid
City Attorney
PUBLISHED:
Ordinance No. 6278
December 7, 2009
Page 3 of 3
CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment # 3 Ordinance 6278
CURRENT REQUESTED REVISED BUDGET
ACCOUNT# I DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
GENERAL FUND 001:
REVENUE:
Interlocal Grants 26,100 180,000 1 206,100 King Conservation District Grant for Mill
Creek Resloration project CP0746
King County Dept of Public Health 5,600 2,800 2 8,400 Increase budget for KC grant for Youth
Violence Prevention Fairs 8 Cascade MS
Akerschoolprogram
ARRA- JAG Byrne Granl - 6,250 3 6,250 ARRA-JAG Byrne Grant Award to fund
Altemative ro Incarceration program. Res
4526 on 9I09/09
Senior Center Programs 115,000 11,000 4 126,000 Inuease Program Revenues
Contfibutions & Donations - 94,970 5 94,970 Police Department Conlribution
CHANGE IN REVENUE 295,020 296,020
I EXPENDITURES; '
Human Resources
Professional Services 270,000 6,250 3 276,250 Grant funded- Mental health & substance
' . abuse program -Res 4526 on 9l09109
Police
Salaries 676,400 1,090 5 677,490 Use Police Department Contribulion
Salaries 5,532,440 66,600 6 5,599,040 Use Police Department Contribuiion
S8laries 1,556,480 16,010 5 1,572,490 Use Police Department Contribution
Salaries 419,140 2,960 6 422,100 Use Police Departmenl Contribution
Salaries 629,390 3,610 5 633,000 . Use Police Department Contribution
Salaries 843,300 4,700 5 848,000 Use Police Departmern Contribution
Intergovemmental Charges 4,437,300 ,(620;000) 3,817,300
6 2009 Police department savings to be
reserved for SCORE slartupkrensition costs
Parks
Professionai Services 44,600 2,500 47,100 Increase budget for Vietnam Veterans
Memorial Wall
Interfund Facilities 194,900 (75,900) 7 119,000 Reduce Facilities Intertund services for
Theater Capital lease payment
Supplies 37,700 1,000 4 38,700 Increase Senior Services program expenses
Professional Services 52,600 7,000 4 59,600 Increase Senior Services program expenses
Miscellaneous Charges 21,300 3,000 4 24,300 Increase Senior Senices program expenses
Other Wages 320,000 1,000 2 321,000 Increase butlget for Grant funded Youth
Violence Prevenlion Fairs 8 Cascade MS
Aiterschool program
Supplies 156.000 1,000 2 157.000 Increase budget for Grant funded Youth
Vfolence Prevention Favs 8 Cascade MS Alterschool program ,
Small Tools 4,700 800 2 5,500 Increase budget for Grant (unded Youth
Violence Prevention fairs 8 Cascade MS
' Afterschool program
Capital Lease Principal - 38,700 7 38,700 Theater Capital Lease Principal
Capital t,ease Interest . - 57,200 7 37,200 Theater Capital Lease Interest
Non Departmental
Salaries/8enefits 137,100 (96,075) 6 41,025 Retirements reserved for correction officers
. . cash outs Construction projects 158,000 .30.1000, 1 188,000 Mili Creek Restoration project CP0746
~ funded by King Conservation Dislricl Grant;
$t SOK will be budgeted in 2010 Budget
CHANGE IN EXPENDITURES (568,555) (568,555)
Designated Ending Fund Balance 346,225 716,075 6 1,062,300 Adjust Ending Fund Balance
Undesignated Ending fund balance 8,116,776 147,600 8,264,276 Adjust Ending Fund ealance
295,020
F\Budget Directory\2009 BudgetlSchedute A v.2 -BA# 3.XLS 1 of 6 12/7/2009 2:27 PM
CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment # 3 Ordinance 6278
CURRENT REQUESTED REVISED BUDGET
ACCOUNT#IDESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 102 ARTERIAL STREET
REVENUES
Indirect Federal Grant 2,692,000 . ;(20.4;670) 2,487,130 Reduce Revenue per 2010-2015 Capital
- , Facilities Plan
Indirect Federat Grant - 396,700 8 396,700 HSIP Grant for F St SE l4th St SE project -
Res 4516 on 8/27/09
State Grant-Utilities & Transportation 250,900 : (87;430) 163,470 Reduce Revenue per 2010-2015 Capital
Commission Facilities Plan
State Grant-Dept of Transportation - 124,300 9 124,300 WSDOT Grant for CP0803-37th St SFJ R St
SE Pedestrian Conneclor- Res 4515 on
BI27109
Intergovernmental Services - 51,500 10 51,500 ' interagency Agreement with KC for feasibility
study to relocate sewer line as part ot M St
grade separation projecl-Res 4517 on
8128109
Contribution 8 Donations 500,000 (500,000) - Reduce Revenue per 2010-2015 Capital
- Facilities Plan
Operating Transfer In 2,258,220 9,000 71 Transfer Traffic Impacl Fee (or Harvey Rd &
Sth ST NE (cp0611) PWTF loan debt service
144,000 12 Transter in REET2 from Fund 328 for ITS
projecl
(62,000) 16 ' Reduce REET2 lransfer lo Fund 102 for VN/ Hwy Improvements per 2010-2075 Capital
Facilities Plan
81,000 17 Transfer In Irom I/S fund 518 for ITS project
..(192,380) 18 Reduce Traftic Impact fee transter from Fund
124 for F Slreet SE per 2010-2015 Capital
Facilities Plan
36;000 r 19 2,273,840 7ransfer in from Fund 124 ror Cilywide ITS
Phase 2 per 2010•2015 Capital Facilities
. Plan
(204,180)
EXPENDITURES
Capitai Projects 7,496,720 396,700 8 F St SE/ 4th SI SE project #CP0914-Grant
funded per Res 4576 on 8127/09
124,300 9 WSDOT Grant for CP0803-37th SI SE/ R Sl
' SE Pedeslrian Conneclor-CP0803-Grant
funded Res 4515 on 8I27109
51,500 10 Interagency Agreement with KC for feasibility
swdy to relocale sewer line as paA ol M St
9rade separalion project-Res 4577 on
8/28/09
144,000 12 Increase ITS project -Transfer in trom Fund
328
81,000 17 Increase ITS project •Transfer in from Fund
518
(1,576,056) 6,718.164 Reduce Capital projects per 2010-2015
Capilat Facilities Plan Ending Fund 8alance 646,617 574,376 1,220,993 Adjust Ending fund baiance
(204,180) .
FUND 122 CUMULATIVE RESERVE
EXPENDITURES
Operating Transfers Out 4,488,000 (388,000) 21 4,100,000 Trans(er Out to Fund 321 per 2010-2015
Capital Facilities Plan: wtll be budgeted in . 2010
Ending Fund Balance 3,034,566 388,000 3,422,566 Adjusi Ending Fund Baiance
F\Budget Directory\2009 Budgetl5chedule A v.2 -BA# 3.XLS 2 of 6 12l7/2009 2:27 PM
~
CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment # 3 Ordinance 6278
• CURRENT REQUESTED REVISED BUDGEi
ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 124 MITIGATION FEES FUND
REVENUES
Fire Impact Fees - 114,000 13 114,000 Budgel for Fire Impacl Fees Received
Traffic Mitigation 50.000 (50,000) - Reduce Traffic Mitigation
64,000
EXPENDITURES
Intergovernmental Services-Fire Impact 70,000 114,000 13 184,000 Fire Impact Fees for Lakeland Fire Station
Transfer Out-Impact Fees 2,003,500 9,000 11 Transfer out to Fund 102 for Harvey Rd 8
- Bth St NE project (cp0611)
361000 19 Transfer oul lo Fund 102 for Citywide ITS -
Phase 2 per 2010-2015 CFP
(192,380) 18 Reduce Trahic Impacl fee transfer lo Fund
102 for F Street SE per 2010-2015 Capilal
Facilities Plan
(156,000) 22 1;700,120 Reduce Traffic Impacl fee Irans(er to Fund
. 328 tor Mohawk Plastics per 2010-2015
Capital Facilities Plan; will be budgeted in
2010
, Designated Fund Balance , 4,633,714 253,380 4,887,094 Adjust Ending Fund Balance
64,000
FUND 321 PARKS CONSTRUCTfON FUND
REVENUES
State Grant - Outdoor Recreation 528,800 (388;000) 140,800 Decrease budget per 2010-2075 Capital
Facilities Plan; will be budgeted in 2010
State Grant - Dept of Ecology 23,600 ,(15 700). 7,900 Decrease budget per 2010-2015 Capital
Facilities Plan; will be budgeted in 2010
Interlocal Grants 310,300 (212 300)~ 98,000 Deuease budget per 2010-2015 Capital
Facilities Plan; will be budgeted in 2010
Bond Proceeds 5,000,000 ,..(510001000) - Reduce per 2010 - 2015 CFP tor Communily
Center project
Operating Transferln 5,921,800 (4,090;000) 20 Decrease budget per 2010-2015 Capital
. . Facilities Plan - REET 1; will be budgeted in
2010
(388,000) 21 1,443,800 Decreasa budget per 2010-2015 Capital
Facilities Plan - Cumulalive Reserve; will be
budgeted in 2010
(10,094,000)
EXPENDITURES
Construction Projects 9,364,700 (7,873,100) 1,491,600 Oecrease budget per 2010-2015 Capital
Facilities Plan
• Debt SeNice Pfincipal 89,100 (59,100) - Reduce per 2010 - 2015 CFP for Community
- Cenler projecl
Debl SeNice Intere5l 150,000 (150,000) - Reduce per 2010 • 2015 CFP for Community
Center project
Ending Fund Balance 2.855,829 (1,981,800) 874,029 Adjust Ending Fund Balance
(10,094,000)
F16udget Directory\2009 Budget\Schedule A v.2 -BA# 3.XLS 3 of 6 12/7/2009 2:27 PM
CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment # 3 Ordinance 6278
CURRENT REQUESTED REVISED BUDGET
ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 328 CAPITAL IMPROVEMENTS PROJECTS
REVENUES
Real Estate Excise Tax 1 900,000 (150,000) 750,000 Reduce REET t Revenue
Real Estate Excise Tax 2 900,000 (150,000) 750,000 Reduce REET 2 Revenue
Indirect Federal Grant 110,000 ' (40;000) 70,000 Reduce Grant in 2009 Budget for City Hall
Annex Project per 2010-2015 Capital
Facilities Plan; will be budgeted in 2010
Budget
Contributions 8 Donations 2,181,200 (2,155,400) 25,800 Remove Developer Contribution from 2009
Budget for City Hall Annex Projecl per 2010.
2015 Capital Facilities Plan; will be received
in 2010
Operating Transfers In 3,338,900 (156,000) 22 3,182,900 Reduce Traffic Impact tee lrans(er From Fund
124 for Mohawk Piastics per 2010-2015
„ Capital Facilities Plan; will be budgeted in
2070
(2,651,400)
EXPENDITURES
Transfer Out-REET 1 4,397,600 '.(4;090,D00) 20 307,600 Transfer Out REET1 lo Fund 321 per 2010-
2015 Capital Facilities Plan; will be budgeted
. . , in 2010 ,
Tfansfef Out-REET2 102,920 144,000 12 Transfer Oul REET2 to Fund 102 for ITS
project
(62;000) 16 184,920 Reduce REET2 Iransfar to Fund 102 ror VYV
Hwy Improvemenls per 2010-2015 Capital
Facilities Plan
Construction Projec[5 177,700 (144,000) 12 33,700 Reduce Traffic Signal Improvements project -
trensfer to ITS project
Construction Projects 988,549 307,605 1,296,154 Adjust City Hall Annex Project per 2010-2015
Capital Facilities Plan (REET1 funding)
Construction Projects 6,149,110 " (4 186;670)' 1,962,440 Adjust Ciry Hall Annex Project per 2010-2015
Capital Facilities Plan
Capital Project-REET2 - 250,000 250,000 Local Revitalization Project
Ending Fund Balance 2,133,658 5 129;665',. 7,263,323 Adjust Ending Fund ealance
, (2,651,400)
FUND 430 WATER FUND
EXPENDITURES
Construction Projects 8,927,500 (5,007,500) 3,920,000 Decrease bvdgelper2010-2015 Capital
Facilities Plan
Ending Working Capital 1,853,487 5,007,500 6,860,987 Adjust Ending Working Capital
FUND 431 SEWER FUND
EXPENDITURES
Construclion Projects 10,143,230 (5,252,500) 4,890.730 Decrease budget per 2010-2015 Capnah
Facilities Plan
Ending Working Capital 6.612,743 5,252,500 11,865,243 Adjust Ending Working Capital
F16udget Directory12009 BudgetlSchedule A v.2 -BA# 3.XL5 4 of 6 12/7/2009 2:27 PM
CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment # 3 Ordinance 6278
CURRENT REQUESTED REVISED BUDGET
ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 432 STORM DRAINAGE FUND
REVENUES
interlocal Grant - 1,019,200 14 1,019,200 KC Agreemenl-reimbursement for flood
protection services & supplies
1,019,200
EXPENDITURES
Salaries 650,980 180,000 830,980 Increase in staff time for flood protection
eNOrts (EM0902) .
Benefits 230,470 70,200 300,670 Inuease in staft time tor flood protection
efforts (EM0902) .
Operating Supplies 60,000 242,000 302,000 Increase budget for flood prolection supplies
(EM0902)
Small Tools & Minor Equipment 58,500 104,000 162,500 Increase budgel for flood prolection minor
equipment (EM0902)
Construction Projects 6,672,730 (2.672,730) Decrease budget per 2010-2015 Capilal
Facilities Plan "
1,058,500 14 5,058,500 Increase budget tor flood prolection contract
project (EM0902)- ($1,019,200) (unded by
King Counry
• Ending Working Capital • 1,454,599 2,037,230 3,491,829 Adjust Ending Working Capital •
1,019,200
FUND 437 GOLF COURSE FUND
REVENUES
Indirect Federal Grants - 12,900 12,900 Indirect Federal Grant-reimbursement for
' January flood (EM0901)
' 12,900
EXPENDITURES
Repairs 8 Maintenance 51,000 <12,900 63,900 Increase budget lor Jan flood expenses
12,900
FUND 601 INSURANCE FUND
EXPENDITURES
Unemployment Claims 70,000 350,000 420,000 Increase Unemployment Claims
Ending Working Capital 2,481,972 (350,000) 2,131,972 Adjust Ending Working Capital
FUND 505 FACILITIES FUND
REVENUES
PropeAy Management Services 2,254,800 (75,900) 7 2,178,900 Reduce Intertund revenues for Theater
Capital Lease
(75.900)
EXPENDITURES
Capital Lease Principal 38,700 (38,700) 7 - Move Capital lease to Theater tlrvision
Capital Lease Interest 37,200 (37,200) 7 - Move Capilal lease lo Theater division
(75,900)
F18udget Directory\2009 BudgetlSchedule A v.2 -BA# 3.XLS 5 of 6 12/7/2009 2:27 PM
CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment # 3 Ordinance 6278
CURRENT REQUESTED REVISED BUDGET
ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 518 INFORMATION SERVICES
REVENUES
ARRA- JAG Byme Grant - 71,100 15 71,100 ARRA-JAG Byrne Grant Award to fund-
Video Surveillance system for new parking
facility • Res 4526 on 9/09l09
71,100
EXPENDITURES ,
Capital Equipment 493,100 71,100 15 Grant funded -video surveillance syslem (or
. new parking garage -Res 4526 on 9l09109
~
(81,000) 17 483,200 Reduce Capital Equipment budget 8 Trensfer
Out to Fund 102 for ITS project
Operating Transfer Out - 81,000 17 81,000 Transfer Out lo Fund 102 (or ITS project
- 71.100
FUND 611 FIRE RELIEF & PENSIONS
EXPENDITURES
Salaries 110,000 41,700 151,700 Adjust for relro aclive Salary increase for
VRFA
Ending Fund Balance 2,918,626 (41,700) 2,876,926 Adjust Ending Fund Balance
Total Revenue (11,563,260)
Total ExpenditureslExpenses (11,563,260)
F\Budget Directory12009 Budget\Schedule A v.2 -BA# 3.XLS 6 of 6 12/712009 2:27 PM
r
Attachment # 1
Budget Amendment # 3 Grant Funding ,
Grant Source Amount Department
General Fund
King Conservation District 180,000 Non Departmental- Mili Creek Restoration Project
King County Department of Public Health 2,800 Parks- Programs
ARRA-Jag Byrne Grarit 6,250 Probation-Mental Health 8 Substance Abuse program
Arterial Street Fund 102
HSIP Grant 396,700 F St SE & 4th St SE project
WSDOT Grant 124,300 37th St SE & R St SE Pedestrian Connector
King County-Interagency Agreement 51,500 Feasibility Study for relocate sewer line-M St grade separation project
Storm Fund 328
King Courity Agreement 1,019,200 Reimbursement for Flood protection services and supplies
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