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HomeMy WebLinkAboutITEM IV-B * CITY OF * ~ - * lnteroffice Memorandum A-,_, u f ~~N WASHINGTON To: Councilmembers ' MaYo►' Lc nris From: Shelley Coleman, Finance Director Date: December 7, 2009 ~ Re: Budget Amendment # 3 The final budget amendment's main focus is to adjust for changes in capital expenditures and the corresponding revenues as a result of updating the 2010-2015 Capital Facilities Plan. In addition, we budget any grant funds that the Council has accepted during the later part of the year. We have summarized the grant revenues and the associated department expenditures on the attached grant summary chart, Attachment #1 Other items in this budget amendment include: The Senior Center Services revenues and expenditures have been increased due to the continued growth of the programs and Contributions & Donations is also increased as part of the Police department concessions. General fund intergovernmental services is reduced by $620,000 for savings related to the Police department and will be reserved for SCORE start up and transition costs. The major adjustments based on the 2010 Capital Facilities Plan are primarily for projects that have been carried fonrvard and re-budgeted in the following year. A decrease in Bond Proceeds in Fund 321 reflects the change in funding source to for the Community Center in 2010 to New Market Tax Credits. Adjustments in the Storm fund also include increased expenditures as the City makes preparations for flood protection. Included in the changes is the $1,019,200 reimbursement that is anticipated from the interagency agreement with King County. Lastly, current economic conditions have required us to increase the budget for unemployment claims from $70,000 to $420,000. AUBURN MORE THAN YOU IMAGINED * TY oF. . ACi UB AGENDA BILL APPROVAL FORM V R. WASH WGTON Agenda Subject: Date: Ordinance No. 6278 December 7, 2009 Department: Attachments: Budget Impact: Finance Ordinance No. 6278 and Schedule «A" Administrative Recommendation: City Council to introduce and adopt Ordinance No. 6278 Background Summary: Ordinance No. 6278 amends Ordinance No. 6246, which amends Ordinance No. 6226, which amends the 2009-2010 Biennial Budget which was originally adopted on Ordinance No. 6215. This current . Ordinance No. 6278 is for additional appropriations in the various funds. Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: i O Building ❑ M&O ❑ Airport 0 Finance ❑ Cemetery Mayor ❑ Hearing Examiner 0 Municipal Serv. 1 0 Finance ❑ Parks ❑ Human Services (D Planning & CD ' ❑ Fire ❑ Planning ❑ Park Board 0 Public Works ~ ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ; ❑ Pubiic Works ❑ Human Resources ❑ Information Services Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Backus Staff: Coleman Meetin Date: December 7, 2009 Item Number: AUBURN ~ MORL- THAN YOU IMAGINL-D ORDINANCE NO. 6 2 7 8 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE NO. 6215, THE 2009-2010 BIENNIAL BUDGET ORDINANCE AS AMENDED BY ORDINANCE NO. 6226 AND ORDINANCE NO. 6246 AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2009-2010 BUDGET AS SET FORTH IN SCHEDULE "A" WHEREAS, the Auburn City Council at its regular meeting of December 1, 2008, adopted Ordinance No. 6215 which adopted the City of Auburn 2009-2010 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of March 16, 2009 adopted Ordinance No. 6226 which amended Ordinance No. 6215 which , adopted the City of Auburn 2009-2010 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of July 20, 2009 adopted Ordinance No. 6246 which amended Ordinance 6226; and WHEREAS, the City of Auburn deems it necessary to appropriate additional funds to the various funds of the 2009 budget; and WHEREAS, this Ordinance has been approved by one more than the majority of all councilpersons in accordance with RCW 35A.34.200. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Amendment of the 2009-2010 Biennial Budget. The 2009- 2010 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule "A" attached Ordinance No. 6278 December 7, 2009 Page 1 of 3 ' hereto and incorporated herein by reference. The Mayor of the City of Auburn, Washington is hereby authorized to utilize revenue and expenditure amounts shown on said Schedule "A". A copy of said Schedule "A" is on file with the City Clerk and available for public inspection. Section 2. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held to be invalid, the remainder of such code, ordinance or regulation or the application thereof to other person or circumstance shall not be affected. Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. - INTRODUCED: PASSED: APPROVED: PETER B. LEWIS, MAYOR ATTEST: Ordinance No. 6278 December 7, 2009 ' Page 2 of 3 } . Danielle E. Daskam City Clerk APPROVED AS TO FORM: Daniel B. Heid City Attorney PUBLISHED: Ordinance No. 6278 December 7, 2009 Page 3 of 3 CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 3 Ordinance 6278 CURRENT REQUESTED REVISED BUDGET ACCOUNT# I DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. GENERAL FUND 001: REVENUE: Interlocal Grants 26,100 180,000 1 206,100 King Conservation District Grant for Mill Creek Resloration project CP0746 King County Dept of Public Health 5,600 2,800 2 8,400 Increase budget for KC grant for Youth Violence Prevention Fairs 8 Cascade MS Akerschoolprogram ARRA- JAG Byrne Granl - 6,250 3 6,250 ARRA-JAG Byrne Grant Award to fund Altemative ro Incarceration program. Res 4526 on 9I09/09 Senior Center Programs 115,000 11,000 4 126,000 Inuease Program Revenues Contfibutions & Donations - 94,970 5 94,970 Police Department Conlribution CHANGE IN REVENUE 295,020 296,020 I EXPENDITURES; ' Human Resources Professional Services 270,000 6,250 3 276,250 Grant funded- Mental health & substance ' . abuse program -Res 4526 on 9l09109 Police Salaries 676,400 1,090 5 677,490 Use Police Department Contribulion Salaries 5,532,440 66,600 6 5,599,040 Use Police Department Contribuiion S8laries 1,556,480 16,010 5 1,572,490 Use Police Department Contribution Salaries 419,140 2,960 6 422,100 Use Police Departmenl Contribution Salaries 629,390 3,610 5 633,000 . Use Police Department Contribution Salaries 843,300 4,700 5 848,000 Use Police Departmern Contribution Intergovemmental Charges 4,437,300 ,(620;000) 3,817,300 6 2009 Police department savings to be reserved for SCORE slartupkrensition costs Parks Professionai Services 44,600 2,500 47,100 Increase budget for Vietnam Veterans Memorial Wall Interfund Facilities 194,900 (75,900) 7 119,000 Reduce Facilities Intertund services for Theater Capital lease payment Supplies 37,700 1,000 4 38,700 Increase Senior Services program expenses Professional Services 52,600 7,000 4 59,600 Increase Senior Services program expenses Miscellaneous Charges 21,300 3,000 4 24,300 Increase Senior Senices program expenses Other Wages 320,000 1,000 2 321,000 Increase butlget for Grant funded Youth Violence Prevenlion Fairs 8 Cascade MS Aiterschool program Supplies 156.000 1,000 2 157.000 Increase budget for Grant funded Youth Vfolence Prevention Favs 8 Cascade MS Alterschool program , Small Tools 4,700 800 2 5,500 Increase budget for Grant (unded Youth Violence Prevention fairs 8 Cascade MS ' Afterschool program Capital Lease Principal - 38,700 7 38,700 Theater Capital Lease Principal Capital t,ease Interest . - 57,200 7 37,200 Theater Capital Lease Interest Non Departmental Salaries/8enefits 137,100 (96,075) 6 41,025 Retirements reserved for correction officers . . cash outs Construction projects 158,000 .30.1000, 1 188,000 Mili Creek Restoration project CP0746 ~ funded by King Conservation Dislricl Grant; $t SOK will be budgeted in 2010 Budget CHANGE IN EXPENDITURES (568,555) (568,555) Designated Ending Fund Balance 346,225 716,075 6 1,062,300 Adjust Ending Fund Balance Undesignated Ending fund balance 8,116,776 147,600 8,264,276 Adjust Ending Fund ealance 295,020 F\Budget Directory\2009 BudgetlSchedute A v.2 -BA# 3.XLS 1 of 6 12/7/2009 2:27 PM CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 3 Ordinance 6278 CURRENT REQUESTED REVISED BUDGET ACCOUNT#IDESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 102 ARTERIAL STREET REVENUES Indirect Federal Grant 2,692,000 . ;(20.4;670) 2,487,130 Reduce Revenue per 2010-2015 Capital - , Facilities Plan Indirect Federat Grant - 396,700 8 396,700 HSIP Grant for F St SE l4th St SE project - Res 4516 on 8/27/09 State Grant-Utilities & Transportation 250,900 : (87;430) 163,470 Reduce Revenue per 2010-2015 Capital Commission Facilities Plan State Grant-Dept of Transportation - 124,300 9 124,300 WSDOT Grant for CP0803-37th St SFJ R St SE Pedestrian Conneclor- Res 4515 on BI27109 Intergovernmental Services - 51,500 10 51,500 ' interagency Agreement with KC for feasibility study to relocate sewer line as part ot M St grade separation projecl-Res 4517 on 8128109 Contribution 8 Donations 500,000 (500,000) - Reduce Revenue per 2010-2015 Capital - Facilities Plan Operating Transfer In 2,258,220 9,000 71 Transfer Traffic Impacl Fee (or Harvey Rd & Sth ST NE (cp0611) PWTF loan debt service 144,000 12 Transter in REET2 from Fund 328 for ITS projecl (62,000) 16 ' Reduce REET2 lransfer lo Fund 102 for VN/ Hwy Improvements per 2010-2075 Capital Facilities Plan 81,000 17 Transfer In Irom I/S fund 518 for ITS project ..(192,380) 18 Reduce Traftic Impact fee transter from Fund 124 for F Slreet SE per 2010-2015 Capital Facilities Plan 36;000 r 19 2,273,840 7ransfer in from Fund 124 ror Cilywide ITS Phase 2 per 2010•2015 Capital Facilities . Plan (204,180) EXPENDITURES Capitai Projects 7,496,720 396,700 8 F St SE/ 4th SI SE project #CP0914-Grant funded per Res 4576 on 8127/09 124,300 9 WSDOT Grant for CP0803-37th SI SE/ R Sl ' SE Pedeslrian Conneclor-CP0803-Grant funded Res 4515 on 8I27109 51,500 10 Interagency Agreement with KC for feasibility swdy to relocale sewer line as paA ol M St 9rade separalion project-Res 4577 on 8/28/09 144,000 12 Increase ITS project -Transfer in trom Fund 328 81,000 17 Increase ITS project •Transfer in from Fund 518 (1,576,056) 6,718.164 Reduce Capital projects per 2010-2015 Capilat Facilities Plan Ending Fund 8alance 646,617 574,376 1,220,993 Adjust Ending fund baiance (204,180) . FUND 122 CUMULATIVE RESERVE EXPENDITURES Operating Transfers Out 4,488,000 (388,000) 21 4,100,000 Trans(er Out to Fund 321 per 2010-2015 Capital Facilities Plan: wtll be budgeted in . 2010 Ending Fund Balance 3,034,566 388,000 3,422,566 Adjusi Ending Fund Baiance F\Budget Directory\2009 Budgetl5chedule A v.2 -BA# 3.XLS 2 of 6 12l7/2009 2:27 PM ~ CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 3 Ordinance 6278 • CURRENT REQUESTED REVISED BUDGEi ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 124 MITIGATION FEES FUND REVENUES Fire Impact Fees - 114,000 13 114,000 Budgel for Fire Impacl Fees Received Traffic Mitigation 50.000 (50,000) - Reduce Traffic Mitigation 64,000 EXPENDITURES Intergovernmental Services-Fire Impact 70,000 114,000 13 184,000 Fire Impact Fees for Lakeland Fire Station Transfer Out-Impact Fees 2,003,500 9,000 11 Transfer out to Fund 102 for Harvey Rd 8 - Bth St NE project (cp0611) 361000 19 Transfer oul lo Fund 102 for Citywide ITS - Phase 2 per 2010-2015 CFP (192,380) 18 Reduce Trahic Impacl fee transfer lo Fund 102 for F Street SE per 2010-2015 Capilal Facilities Plan (156,000) 22 1;700,120 Reduce Traffic Impacl fee Irans(er to Fund . 328 tor Mohawk Plastics per 2010-2015 Capital Facilities Plan; will be budgeted in 2010 , Designated Fund Balance , 4,633,714 253,380 4,887,094 Adjust Ending Fund Balance 64,000 FUND 321 PARKS CONSTRUCTfON FUND REVENUES State Grant - Outdoor Recreation 528,800 (388;000) 140,800 Decrease budget per 2010-2075 Capital Facilities Plan; will be budgeted in 2010 State Grant - Dept of Ecology 23,600 ,(15 700). 7,900 Decrease budget per 2010-2015 Capital Facilities Plan; will be budgeted in 2010 Interlocal Grants 310,300 (212 300)~ 98,000 Deuease budget per 2010-2015 Capital Facilities Plan; will be budgeted in 2010 Bond Proceeds 5,000,000 ,..(510001000) - Reduce per 2010 - 2015 CFP tor Communily Center project Operating Transferln 5,921,800 (4,090;000) 20 Decrease budget per 2010-2015 Capital . . Facilities Plan - REET 1; will be budgeted in 2010 (388,000) 21 1,443,800 Decreasa budget per 2010-2015 Capital Facilities Plan - Cumulalive Reserve; will be budgeted in 2010 (10,094,000) EXPENDITURES Construction Projects 9,364,700 (7,873,100) 1,491,600 Oecrease budget per 2010-2015 Capital Facilities Plan • Debt SeNice Pfincipal 89,100 (59,100) - Reduce per 2010 - 2015 CFP for Community - Cenler projecl Debl SeNice Intere5l 150,000 (150,000) - Reduce per 2010 • 2015 CFP for Community Center project Ending Fund Balance 2.855,829 (1,981,800) 874,029 Adjust Ending Fund Balance (10,094,000) F16udget Directory\2009 Budget\Schedule A v.2 -BA# 3.XLS 3 of 6 12/7/2009 2:27 PM CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 3 Ordinance 6278 CURRENT REQUESTED REVISED BUDGET ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 328 CAPITAL IMPROVEMENTS PROJECTS REVENUES Real Estate Excise Tax 1 900,000 (150,000) 750,000 Reduce REET t Revenue Real Estate Excise Tax 2 900,000 (150,000) 750,000 Reduce REET 2 Revenue Indirect Federal Grant 110,000 ' (40;000) 70,000 Reduce Grant in 2009 Budget for City Hall Annex Project per 2010-2015 Capital Facilities Plan; will be budgeted in 2010 Budget Contributions 8 Donations 2,181,200 (2,155,400) 25,800 Remove Developer Contribution from 2009 Budget for City Hall Annex Projecl per 2010. 2015 Capital Facilities Plan; will be received in 2010 Operating Transfers In 3,338,900 (156,000) 22 3,182,900 Reduce Traffic Impact tee lrans(er From Fund 124 for Mohawk Piastics per 2010-2015 „ Capital Facilities Plan; will be budgeted in 2070 (2,651,400) EXPENDITURES Transfer Out-REET 1 4,397,600 '.(4;090,D00) 20 307,600 Transfer Out REET1 lo Fund 321 per 2010- 2015 Capital Facilities Plan; will be budgeted . . , in 2010 , Tfansfef Out-REET2 102,920 144,000 12 Transfer Oul REET2 to Fund 102 for ITS project (62;000) 16 184,920 Reduce REET2 Iransfar to Fund 102 ror VYV Hwy Improvemenls per 2010-2015 Capital Facilities Plan Construction Projec[5 177,700 (144,000) 12 33,700 Reduce Traffic Signal Improvements project - trensfer to ITS project Construction Projects 988,549 307,605 1,296,154 Adjust City Hall Annex Project per 2010-2015 Capital Facilities Plan (REET1 funding) Construction Projects 6,149,110 " (4 186;670)' 1,962,440 Adjust Ciry Hall Annex Project per 2010-2015 Capital Facilities Plan Capital Project-REET2 - 250,000 250,000 Local Revitalization Project Ending Fund Balance 2,133,658 5 129;665',. 7,263,323 Adjust Ending Fund ealance , (2,651,400) FUND 430 WATER FUND EXPENDITURES Construction Projects 8,927,500 (5,007,500) 3,920,000 Decrease bvdgelper2010-2015 Capital Facilities Plan Ending Working Capital 1,853,487 5,007,500 6,860,987 Adjust Ending Working Capital FUND 431 SEWER FUND EXPENDITURES Construclion Projects 10,143,230 (5,252,500) 4,890.730 Decrease budget per 2010-2015 Capnah Facilities Plan Ending Working Capital 6.612,743 5,252,500 11,865,243 Adjust Ending Working Capital F16udget Directory12009 BudgetlSchedule A v.2 -BA# 3.XL5 4 of 6 12/7/2009 2:27 PM CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 3 Ordinance 6278 CURRENT REQUESTED REVISED BUDGET ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 432 STORM DRAINAGE FUND REVENUES interlocal Grant - 1,019,200 14 1,019,200 KC Agreemenl-reimbursement for flood protection services & supplies 1,019,200 EXPENDITURES Salaries 650,980 180,000 830,980 Increase in staff time for flood protection eNOrts (EM0902) . Benefits 230,470 70,200 300,670 Inuease in staft time tor flood protection efforts (EM0902) . Operating Supplies 60,000 242,000 302,000 Increase budget for flood prolection supplies (EM0902) Small Tools & Minor Equipment 58,500 104,000 162,500 Increase budgel for flood prolection minor equipment (EM0902) Construction Projects 6,672,730 (2.672,730) Decrease budget per 2010-2015 Capilal Facilities Plan " 1,058,500 14 5,058,500 Increase budget tor flood prolection contract project (EM0902)- ($1,019,200) (unded by King Counry • Ending Working Capital • 1,454,599 2,037,230 3,491,829 Adjust Ending Working Capital • 1,019,200 FUND 437 GOLF COURSE FUND REVENUES Indirect Federal Grants - 12,900 12,900 Indirect Federal Grant-reimbursement for ' January flood (EM0901) ' 12,900 EXPENDITURES Repairs 8 Maintenance 51,000 <12,900 63,900 Increase budget lor Jan flood expenses 12,900 FUND 601 INSURANCE FUND EXPENDITURES Unemployment Claims 70,000 350,000 420,000 Increase Unemployment Claims Ending Working Capital 2,481,972 (350,000) 2,131,972 Adjust Ending Working Capital FUND 505 FACILITIES FUND REVENUES PropeAy Management Services 2,254,800 (75,900) 7 2,178,900 Reduce Intertund revenues for Theater Capital Lease (75.900) EXPENDITURES Capital Lease Principal 38,700 (38,700) 7 - Move Capital lease to Theater tlrvision Capital Lease Interest 37,200 (37,200) 7 - Move Capilal lease lo Theater division (75,900) F18udget Directory\2009 BudgetlSchedule A v.2 -BA# 3.XLS 5 of 6 12/7/2009 2:27 PM CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 3 Ordinance 6278 CURRENT REQUESTED REVISED BUDGET ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 518 INFORMATION SERVICES REVENUES ARRA- JAG Byme Grant - 71,100 15 71,100 ARRA-JAG Byrne Grant Award to fund- Video Surveillance system for new parking facility • Res 4526 on 9/09l09 71,100 EXPENDITURES , Capital Equipment 493,100 71,100 15 Grant funded -video surveillance syslem (or . new parking garage -Res 4526 on 9l09109 ~ (81,000) 17 483,200 Reduce Capital Equipment budget 8 Trensfer Out to Fund 102 for ITS project Operating Transfer Out - 81,000 17 81,000 Transfer Out lo Fund 102 (or ITS project - 71.100 FUND 611 FIRE RELIEF & PENSIONS EXPENDITURES Salaries 110,000 41,700 151,700 Adjust for relro aclive Salary increase for VRFA Ending Fund Balance 2,918,626 (41,700) 2,876,926 Adjust Ending Fund Balance Total Revenue (11,563,260) Total ExpenditureslExpenses (11,563,260) F\Budget Directory12009 Budget\Schedule A v.2 -BA# 3.XLS 6 of 6 12/712009 2:27 PM r Attachment # 1 Budget Amendment # 3 Grant Funding , Grant Source Amount Department General Fund King Conservation District 180,000 Non Departmental- Mili Creek Restoration Project King County Department of Public Health 2,800 Parks- Programs ARRA-Jag Byrne Grarit 6,250 Probation-Mental Health 8 Substance Abuse program Arterial Street Fund 102 HSIP Grant 396,700 F St SE & 4th St SE project WSDOT Grant 124,300 37th St SE & R St SE Pedestrian Connector King County-Interagency Agreement 51,500 Feasibility Study for relocate sewer line-M St grade separation project Storm Fund 328 King Courity Agreement 1,019,200 Reimbursement for Flood protection services and supplies , . . ~ o Y c ~ a~'i ~ ~ 0 -o 16 c c o o w~ ooooo0 ~ j C~ N O O O O O O N N N N N N m ~ ~ O O O O O O Z p L -0 V 'O -o -O ~ -o 'a V~ LL U)q' ~ 0 tC c~0 (6 (0 (0 a o N cD is E O~ m U)N V 2 2 ~O O~O O 2 ~ ~ ~ ~N ~ U W .O ~ 0 a0.Sx ELUUUUUU 0 0 ~ o 0 0 0 0 0 0 E E 0 0 0 0 0 0 0 0 0 a) a) Ln co oLn m r~ tiLn Ln ~ a) O M CN O ~ ~ ~ ~ M C~ -p O~ M tt) ~ M~- 'cr (V f0 N ] L6 ~ ~ . . m Q. 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