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HomeMy WebLinkAboutITEM V-Ac~TYOf ~ ~ ~ ~nterof~ce Memorandulm , t WASHINGTON To: Councilmembers MayorLewis From: Shelley Coleman, Finance Director Date: December 7, 20D9 Re: Budget Amendment # 3 The final budget amendment's main focus is to adjust for changes in capital expenditures and the corresponding revenues as a result of updating the 20102015 Capital Facilities Plan. In addition, we budget any grant funds that the Council has accepted during the later part of the year. Uve have summarized the grant revenues and the associated department expenditures on the attached grant summary chark, Attachment #1 Qther items in this budget amendment include: The Senior Center Services revenues and expenditures have been increased due to the continued growth of the programs and Contributions & Donations is also increased as part afthe Police department concessions. general fund intergovernmental services is reduced by $620,D00 for savings related to the Police department and will be reserved for SCORE start up and transition costs. The major adjustments based on the 2010 Capital Facilities Plan are primarily for projects that have been carried forward and re-budgeted in the following year. A decrease in Bond Proceeds in Fund 321 reflects the change in funding source to for the Community Center in 2010 to New Market Tax Credits. Adjustments in the Storm fund also include increased expenditures as the City makes preparations far flood protection. Included in the changes is the $1,019,200 reimbursement that is anticipated from the interagency agreement with King County. Lastly, current economic conditions have required us to increase the budget for unemployment claims from $70,004 to $420,000. AUBURN r. F~'IL1l\L ~^l lll~ E~U 11VLIl~~IV~D cITY ol~ AGENDA BILL APPROVAL F~RI~ wRsH t~~TO~ Agenda Subject: Date: Ordinance No. 6278 December 7, 2009 Department: Attachments: Budget impact: Finance Ordinance No. 6278 and Schedule «A~, Administrative Recommendation: City Council to introduce and adopt Ordinance No. 6278 Background Summary: Ordinance No. 6278 amends Ordinance No. 6246, which amends Ordinance No. 6226, which amends the 2009-2010 Biennial Budget which was originally adopted on Ordinance No. 6215. This current Ordinance No. 6278 is for additional appropriations in the various funds. Reviewed by council & Committees; Reviewed by Departments & Divisions; ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ®Finance ~ ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ®Municipai Serv. ~ ®Finance ❑ Parks ❑ Human Services ®Planning & CD ~ ❑ Fire ❑ Planning ❑ Park Board ®PublicWorks ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ❑PublicWarks ❑ Human Resources ❑ Information Services Action: Committee Approval: ❑Yes ❑Na Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until l 1 Tabled Until 1 I Councilmember: Backus Staff: Coleman Meetin Date: December 7, 2009 Item Number: . ~ M~~~ THAN Y~:)U ~N1AC~1NtI~ ORDINANCE N4. 6 2 l S AN ORDINANCE DF THE CITY COUNCIL DF THE CITY DF AUBURN, WASHINGTON, AMENDING ORDINANCE ND. 6215, THE 20092010 BIENNIAL BUDGET ORDINANCE AS AMENDED BY ORDINANCE ND. 6226AND ORDINANCE ND. 6246 AUTHORIZING AMENDMENT TD THE CITY DF AUBURN 2009-2010 BUDGET AS SET FORTH IN SCHEDULE "A" WHEREAS, the Auburn City Council at ifs regular meeting of December 1, 2DDS, adopted Ordinance No. 6215 which adopted the City of Auburn 2009-2010 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of March ~ 6, 2009 adopted Ordinance No. 6226 which amended Ordinance No. 6215 which adopted the City of Auburn 2009-Z01 D Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of July 20, 2009 adopted Ordinance No. 6246 which amended Ordinance 6226; and WHEREAS, the City of Auburn deems it necessary fo appropriate additional funds to the various funds of the 2009 budget; and WHEREAS, this Ordinance has been approved by one more than the majority of all councilpersons in accordance with RCW 35A.34.2oD. NDW THEREFORE, THE CITY COUNCIL DF THE CITY DF AUBURN, vvASHINGTON DD ORDAIN AS FOLLOWS: Section Amendment of the 2009-0'10 Biennial Budget. The 2009- 2010 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule "A" attached Ordinance No. 6278 December 7, 2QQ9 Page 1 of 3 hereto and incorporated herein by reference. The Mayor of the City of Auburn, vllashington is hereby authorized to utilize revenue and expenditure amounts shown on said Schedule "A". A copy of said Schedule "A" is on file with the City Clerk and available for public inspection. Section Z. Severability. If any provision of this ordinance ar the application thereof to any person or circumstance is held to be invalid, the remainder of such code, ordinance or regulation or the application thereof to other person or circumstance shall nat be affected. Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 4. Effective Date. This Ordinance shall take effect and be in force five ~5~ days from~and after its passage, approval and publication as provided by iaw. INTRaDUCED: PASSED: APPROVED: PETER B. LEVVIS, MAYOR ATTEST: Ordinance No. 6278 December 1, 2009 Page 2 of 3 Danielle E. Daskam City Clerk APPRaVEDAS TO FORM: Daniel B. Held City Attorney PUBLISHED: Ordinance No. 6278 December 1, 2049 Page3of3 CITY 01~ AUBURN 2x09 BUDGET AMENDMENT "SCHEDUL,E A" Budget Amendmen# # 3 Ordinance fi278 CURRENT REQUESTED REVISED BUDGET ACCOUNT # I DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. GENERAL l~UND D01: REVENUE: I nterbcal Grants 26,100 1$0,000 1 206,100 King Conservation District Grant for Mill Creek Restoration project CPOl46 King County Dept of Public Health 5,600 2,800 2 8,400 Increase budget for KC grant for Youth Violence Prevention Fairs & Cascade MS Afterschool program ARRA- JAG Byrne Grant - fi,250 3 6,250 ARRA-JAG Byrne Grant Award to fund Alternative to Incarceration program. Res 4526 on 9109109 Senior Center Programs 115,000 11,000 4 126,000 Increase Program Revenues Contributions & Donations - 94,970 5 94,970 Police Department Contribution CHANGE IN REVENUE 295,DZD 295,D2D EXPENDITURES; Human Resources Professional Services 270,D00 6,250 3 276,250 Grant funded- Mental health & substance abuse program -Res 4526 on 9109109 Police Salaries 676,400 1,090 5 677,49D Use Police Department Contribution Salaries 5,532,440 66,60D 5 5,599,040 Use Police Department Contribution Salaries 1,556,480 15,010 5 1,572,490 Use Police Department Contribution Salaries 419,140 2,960 5 422,100 Use Police Department Contribution Salaries 629,390 3,610 5 633,000 Use Police Department Contribution Salaries $43,300 4,700 5 $48,000 Use Police Department Contribution intergovernmental Charges 4,437,300 ~62Qa00~ 3,$17,300 2009 Police department savings to tae 6 reserved far SCORE startupltransition costs Parks Professional Services 44,600 2,500 47,100 Increase budget~forVietnam Veterans Memorial Wall Interfund Facilities 194,900 (75,900} 7 119,000 Reduce Facilities Interfund services #or Theater Capital lease payment Supplies 31,700 1,000 4 3$,700 Increase Senior Services program expenses Professional Services 52,600 7,000 4 59,500 Increase Senior Services program expenses Miscellaneous Charges 21,3D0 3,000 4 24,300 Increase Senior Services program expenses Qther Wages 320,000 1,000 2 321,000 Increase budget for Grant funded Youth Violence Prevention Fairs ~ Cascade MS Afterschool program Supplies 155,000 1,000 2 157,000 Increase budget for Grant funded Youth Violence Prevention Fairs 8 Cascade MS Afterschool program Small Tools 4,700 $00 2 5,500 Increase budget far Grant funded Youth Violence Prevention Fairs & Cascade MS Afierschool program Capital Lease Principal - 38,70D 7 3$,70D Theater Capital Lease Principal Capital tease Interest - 37,200 7 31,200 Theater Capital Lease Interest Non Departmental . SalarieslBenefits 137,100 (96;075 6 41,025 Retirements reserved for correction officers cash outs Construction projects 158,000 30,000 1 158,000 Mill Creek Restoration project CP0745 funded by King Conservation District Grant, $150K will be budgeted in 2010 Budget CHANGE IN EXPENDITURES (568,555} (568,555) Designated Ending Fund Balance 346,225 716,075 6 1,D62,3DD Adjust Ending Fund Balance Undesignated Ending fund balance $,116,776 147,5DD 8,264,276 Adjust Ending Fund Balance 295,DZO FlBudget Directory12009 BudgetlSchedule A v.2 -BA# 3.XLS 1 of 6 1217120x9 2:27 PM CfTY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 3 Ordinance 62T$ CURRENT REQUESTED REVISED BUDGET ACCOUNT # !DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 102 ARTERIAL STREET REVENUES Indirect Federal Grant 2,892,Oo4 ';'~2~~870~ 2,487,13a Reduce Revenue per 2010-2015 Capital Facilities Plan indirect Federal Grant - 396,700 $ 396,70a HS1P Grant for F St 51=14th St SF project - Res 4516 an 8127109 State Grant-Utilities & Transportation 250,900 ;:~87~t30~ 163,470 Reduce Revenue per 2010-2015 Capital Commission Facilities Plan State Grant-Dept of Transportation - 124,300 9 124,300 WSDOT Grant for CP0843-37th St SEJ R St SE Pedestrian Connector- Res 4515 on 8127109 Intergovernmental Services - 51,500 10 51,504 interagency Agreement with KC for feasibility study to relocate sewer line as part of M 5t grade separation project-Res 4517 on sr281o9 Contribution & Donations 500,a0a (500,000) - Reduce Revenue per 201Q-2015 Capital Facilities Plan Qperating Transfer In 2,258,22a 9,x00 11 Transfer Traffic impact Fes for Flarvey Rd & 8th ST NE ~cp0611) PWTF loan debt service 144,000 12 Transfer in REET2 from Fund 328 far IT5 project ~62,Q04) 16 Reduce REET2 transfer ko Fund 102 for WV Hwy Improvements per 2010-2015 Capital Facitities Plan 81,004 17 Transfer In from IIS fund 518 for ITS project ~~92~580) 1$ Reduce Traffic Impact fee transfer from Fund 124 for F Street SE per 2010-2015 Capital Facilities Plan 3:5t~a~; 1g 2,273,840 Transfer in from Fund 124 for Citywide ITS phase 2 per 2010-2015 Capital Facilities Plan ~2a4,1 a0} _ EXPENDITURES Capital Projects 7,496,720 396,700 8 F St SEI 4th St SE project #CP0914-Grant funded per Res 4536 on 8127!09 124,344 9 WSDOT Grant for CP0803-37th St SE! R Si SE Pedestrian Connector-CP0803-Grant funded Res 4515 an 6127109 51,500 10 Interagency Agreement with KC for feasibility study to relocate sewer line as part of M Si grade separation project-Res 4517 on 812aro9 144,000 12 Increase ITS project -Transfer in from Fund 328 81,000 17 Increase ITS project -Transfer in from Fund 518 ~1,576,a56} 6,718,184 Reduce Capital projects per 2010-2015 Capital Facilities Plan Ending Fund Balance 648,617 574,376 1,220,993 Adjust Ending fund balance _ X204,184)_ FUND 1 Z2 CUMULATIVE RESERVE EXPENDITURES Qperating Trans#ers Out 4,4$8,a4a (3$$,OOOj 21 4,100,aa4 Transfer Gut to Fund 321 per 2010-2015 Capital Facilities Plan; will be budgeted in 2010 Ending Fund Balance 3,034,566 388,000 3,422,556 Adjust Ending Fund Balance f=li3udget Directory12Da9 BudgetlSchedt~fe A v.2 -BA# 3.XLS 2 of B 121712Q09 2:27 f'M i CITY OF AUBURN 24Q9 BUDGET AMENDMENT "SCHEDULE A" B>yrdget Amendment # 3 Ordinance 6278 CURRENT REQUESTED REVISED BUDGET AGCOUNT # ~ DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 124 MITIGATION FEES FUND REVENUES Fire Impact Fees - 114,000 13 114,040 Budget for Fire Impact Fees Received Traffic Mitigation 50,OOD 50,000 - Reduce Traffic Mitigation 64, D00 EXPENDITURES Intergovernmental Services-Fire Impact 70,D00 114,000 13 184,000 Fire Impact Fees far Lakeland Fire Station Transfer Out-Impact Fees 2,003,500 9,000 11 Transfer out to Fund 102 for Flarvey Rd & 8th St NE project (cp0611 y 36;000 19 Transfer out to Fund 102 for Citywide ITS - Phase 2 per 2010-2015 CFP (192,384 18 Reduce Traffic Impact fes transfer to Fund 102 for F 5ireet SE per 2010-2015 Capital Facilities Plan (15t7;DOQ~ 22 1,7DD,12D Reduce Traffic Impact fee transfer to Fund 32B for Mohawk Plastics per 2010-2015 Capital Facilities Plan; will be budgeted in 2D1D Designated Fund Balance 4,633,714 253,380 4,$87,094 Adjust Ending Fund Balance 64, a4o FUND 321 PARKS CONSTRUCTION FUND REVENUES State Grant -Outdoor Recreation 528,80D ~ (38~D00) 144,8D4 Decrease budget per 2010-2015 Capital Facilities Plan; will be budgeted in 2010 State Grant -Dept of Ecology 23,600 (15,7413} 7,900 Decrease budget per 2010-2015 Capital Facilities Plan; will be budgeted in 2010 Interlocal Grants 310,300 (21'x,3407 98,000 Decrease budget per 2010-2015 Capital Facilities Plan; will be budgeted in 2010 Bond Proceeds 5,D44,000 (S,Oa0,040i} - Reduce per 2010 - 2015 CFP for Community Center project Operating Transfer In 5,921,80D (x,490,404} 2U Decrease budget per 2010-2015 Capital Facilities Plan - RE;ET 1; will be budgeted in 2010 (388,40x) 71 1,443,800 Decrease budget per 2010-2015 Capital Facilities Plan -Cumulative Reserve; will be budgeted in 2010 ~10,D94,D00} EXPENDITURES Construction Projects 9,364,700 (7,$73,100} 1,491,600 Decrease budges per 2010-2015 Capital Facilities Plan Debt Service Principal 89,100 (89,100) - Reduce per 2010 - 2015 CFP for Gommun,ty Center project Debt Service Interest 15D,000 {150,000} - Reduce per 2010 - 2015 CFP far Community Center project Ending Fund Balance ~ 2,855,829 (1,981,840} 874,029 Adjust Fnding Fund balance 10,D94,000} FlBudget Directory12009 BudgetlScheduie A v.2 -BA# 3.XLS 3 of 6 12171209 2:27 PM GITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 3 Ordinance 6278 CURRENT REQUESTED REVISED BUDGET ACCOUNT # f DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 328 GAPITAL IMPROVEMENTS PROJECTS REVENUES Real Estate Excise Tax 1 900,000 X150,004} 750,400 Reduce REST 1 Revenue Real Estate Excise Tax 2 904,400 X154,400} 750,000 Reduce REST 2 Revenue Indirect Federal Grant 110,000 (40~~D} 70,400 Reduce Grant in 2009 Budget far City ball Annex Project per 2010-2015 Capital Facilities Plan; will be budgeted in 2010 Budget Contributions & Donations 2,181,200 (2,155,400) 25,800 Remove Developer Contribution from 2009 Budges for City Hail Annex Project per 2010- 2015Capital Facilities Plan; will be received ~n 2010 Operating Transfers In 3,338,900 (156,404} 22 3,1$2,900 Reduce Traffic Impact fee transfer from Fund 124 for Mohawk Plastics per 2010-2D15 Capital Facilities Plan; will be budgeted in 2a1a (2,651,44a) EXPENDITURES Transfer Out-REST 1 4,397,600 t.~;09E3,p00} 24 307,600 Transfer Out REET1 to Fund 321 per 2010- 2015 Capital Facilities Plan; will be budgeted in 2010 Transfer Out-REET2 102,920 144,000 12 Transfer Out REET2 to Fund 102 far ITS project (62;ODD} 16 1$4,92D Reduce REET2 transfer to Fund 102 for VW Mwy Improvements per 2010-2015 Capital Facilities PEan Construction Projects 177,700 X144,000} 12 33,700 Reduce Traffic Signal Improvements project - transfer to ITS project Construction Projects 988,549 307,6Q5 1,286,154 Adjust City Hall Annex Project per 2010-2015 Capital FaciEities Plan (REET1 funding} Construction Pro'ect5 6,149,110 ~4`'18t7674}' 1,962,440 Adjust City Hall Annex Project per 2010-2015 Capital FaciEities Plan Capital Project-RE~1=T2 - 250,OOD 250,004 Local Revitalization Project Ending Fund Balance ~ 2,133,G58 ~ ,5,`29,665 7,263,323 Adjust Ending Fund Balance . ~2,651,4D0} FUND 434 WATER FUND EXPENDITURES Construction Projects 8,927,540 X5,007,500} 3,920,000 Decrease budget per 2040-2045 Capital Facilities PEan Ending Working Capital 1,853,487 5,007,500 6,860,987 Adjust Ending Working Capital FUND 431 SEWER FUND EXPENDITURES Construction Projects 10,143,230 X5,252,500} 4,890,734 Decrease budget per 2040-2015 Capital Facilities Plan Ending Working Capital 6,612,743 5,252,540 11,865,243 Adjust Ending Working Capital ~IBudget Directory120D9 BudgetlSchedule A v.2 -BA# 3.X~.S 4 0# 6 ~ZI7120D9 2:27 PM CITY OF AUBURN 20x9 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 3 Ordinance 6278 CURRENT REQUESTED REVISED BUDGET ACCOUNT # 1 DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST, FUND 432 STORM DRAINAGE FUND REVENUES Interiocal Grant - 1,D19,200 14 1,D19,200 KC Agreement-reimbursement far flood protection services & supplies 1,019,200 EXPENDITURES Salaries 650,9$0 180,D00 830,9$0 Increase in staff time far flood protection efforts (EMD902} Benefits 23D,41D 70,200 300,670 Increase in staff time far flood protection efforts (EM09D2} Operating Supplies 60,000 242,000 3D2,000 Increase budget for flood protection supplies (EM0902} Small Tools & Minor Equipment 58,500 104,OD0 162,500 Increase budgei far flood protection minor equipment (EM09D2} Construction Projects 6,672,730 (2,672,730) Decrease budgei per 201D-2015 Capital Facilities Plan 1,D58,5D0 14 5,05$,500 Increase budget far flood protection contract project (EM0902}- ($1,019,200} funded by King Gounty Ending Working Capital 1,454,599 2,037,230 3,491,829 Adjust Ending Working Capital 1,019,200 FUND 437 GOLF COURSE FUND REVENUES Indirect Federal Grants - 12;9D0 12,900 indirect Federal Grant-reimbursement for January flood ~EM0901} 12,90D EXPENDITURES Repairs & Maintenance 51,000 <.9`2;900 63,900 Increase budget for Jan flood expenses 12,900 FUND 501 INSURANCE FUND EXPENDITURES Unemployment Claims 70,000 350,000 42D,D00 Increase Unemployment Claims Ending Working Capital 2,481,972 X350,000) 2,131,972 Adjust Ending Working Capital FUND 505 FACILITIES FUNp REVENUES Property Management Services 2,254,80D ~T5,9D0} 7 2,178,900 Reduce Interfund revenues for Theater Capital Lease (75,900} EXPENDITURES Capital Lease Principal 38,700 ~38,70D) 7 - Mave Capital tease to Theater division Capital Lease Interest 37,200 X37,200) 7 - Move Gapital lease to Theater division (75,900 F1Budget Directary12009 BudgetlSchedule A v.2 -BA# 3.XLS 5 of 6 12/7/2009 2:27 PM CfTY 0~ AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 3 Ordinance 6278 CURRENT REQUESTED REVISED BUDGET ACCOUNT # !DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 51$ INFORMATION SERVICES REVENUES ARRA-JAG Byrne Grant - 71,100 15 T1,100 ARRA-JAG Byrne Grant Award to fund- Video Surveillance system far new parking facility -Res 4528 on 9109109 71,100 EXPENDITURES Gapital Equipment 493,100 71,100 15 Grant funded -video surveillance system for new parking garage -Res A526 on 9109109 (81,000 17 483,200 Reduce Capital Equipment budget & Transfer dui io Fund 102 for ITS project Operating Transfer Ou# - 61,000 17 81,000 Transfer Qut to Fund 102 for ITS project 71,1oa FUND 511 FIRE RELIEF & PENSIONS EXPENDITURES Salaries 110,000 41,700 151,700 Adjust far retro active Salary increase for VRFA Ending Fund Balance 2,918,fi26 X41,700) 2,876,926 Adjust Ending Fund Balance Total Revenue 1,5fi3,~50y Total ExpenditureslExpenses 1,a53,25Dy F1Bt~dget Directory12Q09 BudgetlSchedule A v.2 -l3A# 3.XLS 6 0~ 6 1217120x9 2:27 PM Attachment# 1 Budget Amendment # 3 Grant Funding Grant Source Amount Department General Fund King Conservation District 18D,DDD Non Departmental-Mill Creek Restoration Project King County Department of Public Health 2,$DD Parks Programs ARRA-Jag Byrne Grant G,25D Probation-Mental Health & Substance Abuse program Arterial Street Fund 1D2 HSIP Grant 395,700 F 5t SE & 4th St SE project 1NSDOT Grant 124,300 37th St SE & R St SE Pedestrian Connector King County-Interagency Agreement 51,500 Feasibility Study for relocate sewer line-M St grade separation project Storm Fund 328 King County Agreement 1,D19,2DD Reimbursement for Flood protection services and supplies i.+ 0 ~ N m 00 v c ~ c o o ~ o 0 0 0 0 0 ~ ~ c:°_ °ooooo0 (ll ~ +r N N N N N N ~ ~ C D O ~ m D .+.r 0 0 0 0 0 Z p L ~ ~ ~ ~ ~ U ~ ~ ~O `II ~ m LL ~ ~ ~ f~ C~ i[f (D ~.°vv~E~~~~~~ o~~~N~vooooo c~ ~ c~ U W ~ ~ ~ c~ c~ ~ N ❑ aD.~IY c1U000UU ~ ~ o ~ oo~o°~oo°o © ~ ~ _ r 0 ~ c~ Ln r cY7 r ~ ~ ~ a ~ ~ o r o ooa ~ coo 3 ~ ro ro ~ °o c~v ~ o° ° °o n~i ~ c~v ~ ~ "C3 ~ Q7 r ~ N ~ ~ N ~ Q ~ ~ _ ~ o r o00o do co ooCfl o ~ coOON c'~~n ~ oo~ o c~o~n~ 0 000 ~ o o Nooti or ~ ~ m o N rnooti t~ ~n ~oro~ ~ o ~ ~ r r ~ ~ ~ N L U Q 4? ~ o° °o °ooo°o° a°o ° W ~ © l~f) O ~ r' ~ N t-. 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