HomeMy WebLinkAbout4411RESOLUTION NO.OC11
A RESOWTION OF THE CITY COUNQL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORRMG THE MAYOR TO
E%ECUTE A CONTRACT AMENDMENT ANO MEMORANDUM
OF UNOERSTANDING WITH THE SFATTLE-KING -0OUNTV
DEPARTMENT OF PUBLIC HEALTH REL4TING TO A LOCAL
HAZARDOUS WASTE MANAGEMENTPROGRAM GRANTFOR
2009 ACTNITIES
WHEREAS, ihe Seattle-King County Department of Public Healih has
agreed to reimburse additional funtls in the amount of $19,955.51 to the Ciry of
Aubum for the City's Local Hazartlous Waste Management Pmgram; antl
WHEREAS, the Seattle-King County Department of Health
Memorantlum of Understantling for ihe Local Hazartlous Waste Management
Pmgram for 2009 aclivities specifies the atlministrative procedures and
monetary reimbursement regarding implementation of the Local Hazardous
Waste Management Program.
NOW, THEREFORE, THE CIN COUNCIL OF THE CITV OF AUBURN,
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
RESOLVES AS FOLLOWS:
Section 1. The Mayor and City Clerk of the City ot Aubum are
authonzed to execute conVact amentlment number one (D31965D) antl a
Memorantlum of Untlerstanding with the Seatlle-King County Department of
Public Health related to the Local Hazartlous Waste Management Pmgram for
Resal W on No. 011
Oclober28,2008
Page 1
2009 adivities. A capy ot saitl contract amentlment is attachetl here[o and
designated Exhibit"A"and incorporated by reference herein.
Section 2. The Mayor is hereby authorized to implement such
administrotive procedures as may be necessary ro carry out the tlirections of
ihis legislation, including pmviding for the expendiNre and appropriation
therefore in appropriate butlget documen[s.
Section 3. This Resolu[ion shall be in full force and effect upon
passage and signatures hereon.
_
Datetl and signed this ~~day o( C -~F12~,&~ , 2008
CITV OF AUBURN
~
PETER B. LEWIS
MAVOR
aesoweon rvo. aan
ocrocerze,zooe
Paqe 2
ATTEST:
~e~~.
Da elle E. Oaskam,
Ciry Clerk
APPROVED AS TO FORM.
iel . ei ,
CityAttomey aesowtion rvo. 4411
octoeerza,zooe
Pa9e 3
CONTRACTAMENDMENT
Paee+oisroWiaage:
CONTRACTNO.
D37965D
PROJECTNHME LocalHazaNOUSWasie
Management Pmgam
pqTE EMERED
1I1I2008
CONTRACTOR CityafHUbum
qMENDMENTNO.
1
ADDRE55 25WMainSVeet
pATEENTERED
V1I2009
Hubum, WA 980014998
AMENDMENTREOVESTEOBY
FMENOMENTAFFECTS
El
Scopeofservices
TimeofPeKOrmance
PHSKC
~
Compensetion
Organiution
❑
MetM1Otl of Pxyment
❑
Reliance
v5nallow
El
TeiinsenE.COndtlians
Name
❑
ResNtsofSenices
1. PurOOSeofAmentlmen[TM1isNmentlmentatltla519,955.51infuntlingbedentl
rvices antl evenis conJUC[eE as petl of [M1e Lowl HazaMOUS Waste Management
Progam iM1rougM1 12I31I2009 as auNOriretl by iM1e 2009 Annuel King County Butlget antl
changes Con4acl bollePlate languege In Nuo sections.
2. AMEND' ConVac[TOte1516,306.49
TOFEAD: Caninc[TOUI$36,163.00
3. AMEND'. Con4aclPerioLLJanuary 1,4008-Decamber31,3008
TOREHD. Con[radPeriodJanuary1,3008-December91,R009
4. AMENDExM1ibi[I,SCOpeofWOrkbyadEingtheatlacM1etlEZM1ibi[I-3009,SCOpeof
Work.
5. AMEND ExM1ibitll,BUtlgetllnvoirebyaJJing[M1eattacM1etlEZM1ibit ll-2009,
Butl9¢tllnvolre.
e. AMEND'. Sactionll.A.TERMANDTERMINATION:
"GOnVact aM1all commee on tM1e ist day of January 2440, antl sM1all
terminate on the 31st tlay o! December 2008..1
TOREAD'. Sx[ionll.A.TERMANOTERMINBTION.
"ConVact sFall co w on Ine lst day o( January 2008, antl sM1all
terminate on IM1e 3 st tlay of December 2009..:'
AMEND'. Sec[ion
OFPAYMENT'.
The County sM1all mdk¢ payment to tM1e ConVaclor not more tM1an 45 tldys
anere mmplete and acarate invome is recerveer
TO READ'.
3ection III.B LOMPENSATION ANO METHOD OF PAYMENT'
'TM1e Counry sFall make paymenllo tM1e Contactor not more than 30 tlays
efler a complete and accurate Imoice Is received'
8. AMEND:
SecEOnV1.6MAINTENANCEOFRECORDS/EVALOATIONSAND
INSPECTIONS:
"The results entl recoNS ot saltl evaluatlons aM1all be mainW inetl and
tlisclosetl In aaortlance witM1 RCW CM1apter 0341'
TOREAD'.
SetlionVI.GMAINTENANCEOFRECORO5IEVALUATIONSNNO
INSVELTIONS:
'TM1e resulW and recoMS of sald evaluations sball be maintainetl and
tliscloutl In accoNance wtlM1 RCW Chapter 62.58
HII otM1er terms and contlitions of Ne onBinal conVecl sball remain uncM1angetl.
IN WITNESS HEREOF, tM1e patlies M1ereto M1ave causetl Nla amendment to be exewletl and
msmmea on me aate nnt wrmen.
KIN COUNi
FOR
K C ryExxWive
ozte /c1 /gB/B-g
c r J
Sign ure
Pel~~ ~ C-ew ~ s
Name (pieese Type or pnnt)
NOV 172008
~
EXIi@ITI-2009
DlNbSIJ
NIEMORANIIUM OP LT'DER4TANDING ON TIIE IACAL HAZARDO➢8
WASTE MANAGGMENT PROGI4IM FOR 2009 ACi1VIilES
ThcLOCeI Hazeodous Waste Manegemonl Plav (hereefter rekrrei ro as the "Vlno°) es upda¢d in 1999,
s adopmd by tM1eparlucr agwcies (King Coum) Solid Wenc Dlvlsloq Seatlle Poblic USlities, King
Couuty Watu and Land Resunoccs Divislov eud the Seattlo-King Cowty Departmcn[ of Pobllc
HaulcM1) enA eLLics loceled in King Counry.'ITe WashivgWV Stak DeqarMrnmf Xwlogy in
rordence witM1 RCW 90.I05220 subsequrntl}~ approved the Vlen. TM1eCity ls an aofiveen0 valued
peMCV N the regional I.ocal HuauNOUS Wasm9lana6emeutProgmm (M1areaftar refemad lo as thc
~.ProC am
TM1Cpovpose of[his 6xFibit is m dafine tM1elams and condl0ous associatW with the Vmgrem's funAing
af City ectivities pcefrrmW oudev the auspicac of the Plan enA as nppmved by Ne Pmgmrti s
ManagementCoordinmionCOmmi[ICC(hcreNe&vefrredtoasMe`RNCC"). ThisAgoccmevtfitlhu
defincs the rcspousbilities ofthe City nnd SeaNnKlvg Coouty Depattmentaf WblicHaultM1 MiF
raspad m iM1e wre@e ofPm6ran manicc
Scooe of Work
'ITe CITy of Auburn will essist in tM1C promo[lou ofnaW ral yard wa m one Aubum neigFborhood, end
reatennd mail a unvsletter to Auburn ruidents on tM1C pmpcv dlsposal of hwseM1old M1azardous wasta,
Ne L' fycla NluM1ingion Pmgeem ond the ose of lesstoxic and y+een clcaning Produot op[ious.
Resoous b'fCu ofthe Narties
Therea0ons16111[lu oftlie panies m tM1is Convact sFall be es 611ows:
A. I M1e City
I. "1 FeCityyM1nlldwdo0eudsubmit projerApropomisandbud6evequesta'mthePropain's
Cou[raot Adminisnemc Funds provlde4 b the City by [M1e Local Hezardous Wesle
Mavegement Program mrsuant ro this Convacl sFall beosed to implemwt Fazardous wasta
pragrems nnd/or savlecs as approved by the MCC.
2. Povalmbursemwt[haCi[ysM1nllsubmillM1e[o11ow1ugrotReCOUtraot Adminisnamr:
a) Ani ce (sccExidbit 11}ImoicassM1ouldbescn[mtheCOnvectAdministramofor
eppro al andpepncnt.
6J A briatdescription of activlty sacomplisM1eO and Ponds axpwded In necordeoce wiN the
scopcofwork.
c) CoPles of Invoiaes far expendimres ora linenciel stltemw[Preparad 6Y the City's
financadepetlmevc ThetluancialAaRmanasM1onldinelodevcudoruames,adescrip6on
afurvices pmvideQ dule paid wd a eM1eck ov warrartnumbu.
3- 'I'M1a Ciiy shell mHfyMe ConnaR Adminisnvmroo la[cr thav Deoember I S[F regarding the
unt aCautslavdlvg expenditures far which the City has vot }~et sobmlhed nraimbursement
aequeci.
Q Iiisihomspous1611TyoftheCirymwmplywllhellnpplleebleownTy,sateanNocCaderel
reporting mqulrcmev6 witM1 respad m the mllutlon end Vansf ofmodvare riskwesries. TTc
Ciiy shall rc0ort m the Conhna Adminismumr lhc quentlry, by rypq of moderuie nsk nasu
colleraad usiv6 Proprem Nnds. TFe CitY shvll elso Orovlde [M1e Cono-act Administremo with
H!MyJOwmuiO~vobom09'oc
wpies of 2PA's Nov-I Ievnrdous WasteMeNPoSt ov slmllar 6rm, azweiahd with the cranspotl
of moduate oisk wnstceollcc[cd tlvouph Program-fundW evants.
. The Ciry is solely rasvonslblc foe eny end ell sp10s, Iwks or other emergandas ansing ai the
5clltlles essocialed with the City's even¢ or lv euy otM1Cr way essociated with activitiac
mvtluelcd wHAln tl.e soope ofMis Connaa. In the event of e s0ill ov oMev emergeney, the Giry
is responsibin Cor complYiv6 wlth ell appliwble Imvs and regulmions.
fi. '!he Cit1 agrezs m eppmptleltly eclmowlN6e the Progmm in all mWin produceJ-in pan or Iv
rholc-wtlM1 Pm6~m fundc 'Ifia intwt aClhis pmvislon ls ro fntlhu svwglhev this ragional
patlnusM1ip in the publlc's mlud.
Thc Clry a6rees m provida the Nopum wiiM1 wplu of ell medle makrlal pmdowd Por lacal
hvardous wasie memgcmcu[ cvcuts or aetivities [ha[ M1eve been Cunded by the Fogem. Thc
Gty alw a6rees ro allow tM1a Nogrem W rcpmduceme4ie mahrials crw6d witF Pmgam
moury provlde4 thet the Progrum ccedits MeCiiy as tM1COd6ioeror oPNannetuial.
8. TM1isprojwtshellbeadminiskred611oanClnrknilhnCLLyo[AOburq25W11ain5treeq
Aubum, at(29) 931-5L03, Qcclazk~)aubumwa gov) or M1ar dasignee.
9. pue9ionsocuoncememgaNingenyksueassoeiahdwithMisHxFibitMatmnnotbaM1andled
by IIm ContrectAdmiuistnror sM1OUId be refaresi lo iM1e LHWMP Progyam Administretor for
resolution.
B. Seallo-KineCOOntvDwertmenmWublicHrzlih
1. Seettle KinyCountyDCOeovncn[ofPOblicHwlthsM1nlladminisie5vialNoanachr4COUVwq
Netransfu o! Nogram funds w HC Clry for hezardous waste managament evenb antl
actIVlNCS.
1 Withlulcv(1O)worklnpdnysotrewivingnreqnen[oorclmborsemevtfromtheCity,tFe
Conmct Admininremr sM1ell etihu uoriy the Ciry ofany uceptions w tFC rcquee[which heve
bcev Ideutified or sM1AI pmcass the requcst fov Oeymeut. lfwy caceptions to the rcquesi arc
made, tM1is shall bc dove by written mtifiwtion m the CVry pvovldln6 ffiereesou foo such
xoeprioa 'Ihe Connact AdminlsveWV wlll m[ authorize payment fo udiviiiu end/or
expendiwrer thavare nav ivdodW in the swpa of work, unlcss fie swpe M1as been amended.
The Conhact Adminievawe eGalns the d6ht [o withhold all or purtial peJancn[ 1[tlic Glty 's
omplele (eg. thry do rot ivelvde Oroper dxumentalion ofaxpenJiwres [or
mvolccs are inc
whicF almburscmevHS being requestW) oc em not covsls6v[w1M the mbmitted swpeoC
n'ork.
c Pmeiem Contacn
lay Wetsou Paul Shallow
I.FIWMPPmgeemAdmLiistracor LHWMPCOVVacAAdministretor
150 Nlekermu Streat. Suiie 100 401 Pifth Avanue, Suite 1100
Seetllq WA 98109 4eattlc, WA 98104
206-352-8163 206263-8489
tuvwnso~'dk'uawumveov paolsM1allow@Mngwuntygnv
n-~my a1~oxinm,09 eoo
WCAL
Pmm: ThePny ofAUburn
25 W Main Sheel,
Aubvq WA 98001-4998
F.XHItlrt 11-209
BudgeNOeoim
T¢ PeW SM1allaw,LHWMP ConivaGAdmioistretor
Seetlle KngCoonryDapatlmwwlPUbFeHCeItF
401 FINh Amuua, Suitc 1100
SaWq WA 98106
Coutrac1:O39965D
4009W ,2009.
Iu psv[ormenw ofa eIS^ad Ca^n%ot between Kng Connry aiid ffia qty o[AUbum, I M1creby cenlfy thettFa
fllowioyuxpa.ttswerelnourreddtrtingthe arovo-mentioneJ pmiodoftimc
Sib nW¢ Deta
Companenl
Oeecri tian
Budgel
CurrenlFxpmcec
PreviousChnBecs
Balaoa
IIIiNFAncafiou
Y19,95551
.
HHN ColleGion
'fOTAL
SI9,955.51
Por HaeItA IAyvlmrnt Qse Ooly
I.ooalHarerdous NasW Mnos6emrnt Progrem Approval:
PeulSM1all Oate
11'~u)'tlnc. mrniz\eubum09.JOc
A ,
~
CO►vTw4CT # D37965D
• CONTRACT AMENDMENT / CHANGE ORDER AMENDMENT # 2 ,
^ PROJECT NAnnE: Local Hazardous Waste Management Program
PHSKC PROGRAM MoNITOR: P. Shallow
CorvTwAcTOR: CityofAuburn
25 W Main Street
Auburn, WA 98001-4998
ORIGINAL CONTRACT START DATE: 1/1/08 AMENDMENT EFFECTIVE DATE: 1/1/10
This amendment effects the following changes:
CHANGES TO CONTRACT BOILERPLATE
1. Purpose of Amendment: This Amendment adds $20,120.09 in funding to extend
services and events conducted as part ofthe Local Hazardous Waste Management
Program through 12/31/2010 as authorized by the 2010 Annual King County Budget.
2. AMEND: Contract Total $36,162.00
TO READ: Contract Total $56,282.09 ~
3. AMEND: Contract Period: January 1, 2008 - December 31, 2009
TO READ: Contract Period: January 1, 2008 - December 31, 2010
4. AMEND Exhibit I, Scope of Work by adding the attached Exhibit I- 2010, Scope
of Work. '
5. AMEND Exhibit II, Budget/Invoice by adding the attached Exhibit II - 2010, -
Budget/Invoice.
, 6. AMEND: Section II.A. TERM AND TERMINATION:
"Contract shall commence on the 1 st day of Januarv 2008, and shall
. terminate on the 31st day of December 2009..." TO READ: Section II.A. TERM AND TERMINATION:
"Contract shall commence on the 1 st day of Januarv 2008, and shall
terminate on the 31st day of December2010..."
All otherterms and conditions of the referenced contract, including any amendments, shall remain
unchanged.
IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and
instituted on the date first written.
NG COUNTY ON
~
OR
King Co t
y Executive Signature
0
Date Name (please type or pnnt) ~ I~~
'7-A&/Om
~
Date ~ r) 2 2v^09
. . . . . : . . . . x t.' c.. _ 4
I
~
.
EXHIBIT 1- 2010 .
D37965D
MEMORANDUM OF UNDERSTANDING. ON THE LOCAL HAZARDOUS
WASTE MANAGEMENT PROGRAM FOR 2010 ACTIVITIES
The Local Hazardous Waste Management Plan (hereafter referred to as the "Plan") as updated in
1997, was adopted by the partner agencies (King County Solid Waste Division, Seattle Public
Utilities; King County Water and Land Resources Division and the Seattle-King County
Department of Public Health) and cities located in King County. 1'he Washington State
Department of Ecology in accordance with RCW 70.105.220 subsequently approved the Plan: The City is an active and valued partner in the regional Local Hazardous Waste Management
Program (hereafter referred to as the "Program"): ,
The purpose of this Exhibit is to define the terms and conditions associated with the Program's
funding of City `activities performed under the auspices of the Plan and as approved by the
Program's Management Coordination Committee (hereinafter refened to as the "MCC"). This
Agreement further defines the responsiliilities of the City and Seattle-King County Department of
Public Health with respect to the transfer of Program monies.
Scope of Work
The City of Auburn will assist in the promotion of natural yard care to one Auburn
neighborhood, and create and mail a newsletter to Auburn residents on the proper disposal of
household hazardous waste; the E-Cycle Washington Program and the use of less toxic and green
cleaning product options. Resaonsibilities of the Parties
The responsibilities of the parties to this Contract shall be as follows:
A. The Ci
1. The City shall develop and submit project proposals and budget requests to the Program's
Contract Administrator. Funds provided to the City by the Local Hazardous Waste
Mariagement Program pursuant to this Contract shall be used to implement hazardous waste programs and/or services as approved by the MCC. '
2. For reimbu.rsement the City shall submit the following to the Contract Administr ator: a) An invoice (see Exhibit II). Invoices should be sent to the Contract
Administrator for approval and payment.
b) A brief description of activity accomplished and funds expended in
aecordance with the scope of work. •
c) Copies of invoices for expenditures or a financial statement prepared) by the
°City's finance deparfinent. The financial statements should include vendor .
names, a description of services provided, date paid and a check or warrant
number. ,
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3. The City shall notify the Contract Administrator no later than December 15t' regarding the
amount of outstanding expenditures for which the City has not yet submitted a
reimbursement request.
.4. It is the responsibility of the City to comply with all applicable county, state and/or federal
reporting requirements with respect to the collection and transfer of moderate risk wastes.
The City, shall report to the Contract Administrator the quantity, by type; of moderate risk
waste collected using Program funds. The City shall also provide the Contract Administrator
with copies of EPA's Non-Hazardous Waste Manifest or similar form, associated with the
transport of moderate risk waste collected through Program-funded events.
5. The City is solely responsible for any and all spills, leaks or other emergencies arising at the
facilities associated with the City's events or in any other way associated with activities
conducted within the scope of this Contract. In the event of a spill or other emergency, the
City is responsible for complying with all applicable laws and regulations.
6. The City agrees to appropriately acknowledge the Program in all media produced - in part or
' in whole - with Program funds. The intent of this provision is to further strengthen this
regional partnership in the public's mind.
7.. The City agrees to provide the Program with copies of all media material produced for local
hazardous waste management events or activities that have been funded by the Progam, The
City also agrees to allow the Program to reproduce media materials created with Program
money provided that the Program credits the City as the originator of that material.
8. This project shall be administered by Joan Clark at the City of Auburn, 25 W Main Street,
~ Auburn, at (253) 931-5103, (jeclark@auburnwa.gov) or her designee.
9. Questions or concerns regarding any issue associated with this Exhibit that cannot be handled '
by the Contracf Administrator should be referred to the LHWMP Program Administrator for
resolution.
B. Seattle-King County Department of Public Health
1. Seattle-King County Department of Public Health shall administer, via the attached
Contract, the transfer of Program funds to the City for hazardous waste management
events and activities.
2. Within ten (10) working days of receiving a request for reimbursement from the.City, the
Contract Administrator shall either notify the City of any exceptions to the request which
have been identified or shall process the request for payment. If any exceptions to the
request are made, this shall be done by written notification to the City providing the
reason for such exception. The Contract Administrator will not authorize payment for
activities and/or expenditures that are not included in the. scope of work, unless the scope
has been amended. The Contract Administrator retains the right to withhold all or _
partial payment if the City's invoices are incomplete. (e.g. ,they do not include proper
documentation of expenditures for which reimbursement is being requested) or are not
consistent with the submitted scope of work. '
C. Program Contacts
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•
,Jay Watson Paul Shallow .
_ LHWMP Program Administrator LHWMP Contract Administrator
150 Nickerson Street, Suite 100 401 Fifth Avenue; Suite 1100
Seattle, WA 98109 - Seattle, WA 98104
206-352-8163 206-263-8487
~av.watson(@kin c~ ounty_,izov paul:shallow(~a,kingcounty.g6v
I
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•
EXHIBIT II - 2010
' Budget/Invoice '
LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM
From: T'he City of Auburn
25 W Main Street,
Aubum, WA 98001-4998
To:. Paul Shallow, LHWMP Contract Administrator
Seattle-King County Department of Public Health
401 Fifth Avenue, Suite 1100
Seattle, WA 98104
Contract #D37965D
Period of time: 2010 to , 2010.
In performance ofa signed Contractbetween King County and the City ofAuburn, I hereby certify that
the following expenses-were incurred during the above-mentioned period of time.
Signature . Date
Component • Budget Current Expenses Previous Charges Balance
Descrition
$20,120.09
HHW Education
HHW Collection
$20,120.09
TOTAL
For Health Department Use Only
Local Hazardous Waste Management Progam Approval:
Paul Shallow Date '
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