HomeMy WebLinkAbout12-07-2009
CITY OF CITY COUNCIL'
MEETING MINUTES
WASHINGTON December7, 2009 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
' led those in attendance in the Pledge of Allegiance.
B. Roll Call
The following Councilmembers were present: Rich Wagner, Sue
Singer, Gene Cerino, Bill Peloza, Lynn Norman and Virginia
Haugen. Councilmember Nancy Backus was excused.
Staff members present included: City Attorney Daniel B. Heid,
Acting Planning Director Kevin Snyder, Traffic Engineer .Pablo
Para, Public Works Director Dennis Dowdy, Chief of Police Jim
Kelly, Park Planning and Development Manager Bob Wuotila,
Parks, Arts and Recreation Director Daryl Faber, Information
Services Director Lorrie Rempher, Principal Planner Jeff Dixon,
Principal Planner Elizabeth Chamberlain, Finance Director Shelley
Coleman, Emergency Preparedness Manager Sarah Miller, and
City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
a) Proclamation - "2009 Tree Steward"
Mayor Lewis read and presented a proclamation
declaring Marilyn Dollinger as 2009 Tree Steward for
preservation of her London Plane trees located at 12
G Street NW and declaring them as "Significant
Trees".
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City of Auburn Council Meetinq Minutes December 7, 2009
Mayor Lewis was joined by Parks, Arts and
Recreation Director Faber and members of the
Auburn Urban Tree Board to recognize Ms. Dollinger.
b) Proclamation - "Miss Auburn Scholarship
Program"
Mayor Lewis read and presented the Miss Auburn
Scholarship Program proclamation declaring
February 4 and 5, 2010 as Miss Auburn Scholarship
, Pageant Days to Co-Executive Director ponna
Hamilton.
The following Miss Auburn contestants were present:
Contestant Name
Amanda Hainer
Courtney Kindell
Alicia Damis
Jackie Guyette
Julie Ho
Linda Borboa
Sara Johnson '
Meghan Bruya
Alyssa Opland
Anne Partridge
Kate Garbe
Angeleah Tena
Julie Heffernan
Raquel Robayo-Krause
Ami Moore
Daniela Ferrell
Jennifer Russell
Hayley McJunkin
c) Barrier Free Playground
Parks, Arts and Recreation Director Faber presented
, an update on the Barrier Free Playground using a
PowerPoint presentation.
The barrier-free playground would allow all children,
regardless of ability to play side-by-side. It will be a
unique amenity for Auburn with a regional reach. The
. 32,000 square foot playground will be located at Les
Gove Park and will include universally accessible
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City of Auburn Council Meetinp Minutes December 7. 2009
pathways and surfacing; play structures configured to
support all levels of development; ramps, bridges and
transfer stations allowing every child to reach the
highest play deck; elevated sand tables, interactive
wall, activity panels, and auditory elements; and cozy
spots where everyone can gather. Mr. Faber
disptayed several examples of the play structures and
amenities.
Director Faber reported that the City is working with a
501(c)3 partner, Northwest Parks Foundation, to raise
the $300,000 needed to construct the playground.
The City is also seeking donations through grants,
businesses, individuals, service clubs and others. To
date, the City has received $189,670 in funding and
donations.
2. Appointments
There was no appointment for Council consideration.
D. Agenda Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Mid-biennial Review and Modification of the 2009-2010
Biennial Budget
F3.22
City Council to conduct a public hearing to receive public
comments and suggestions with regard to the proposed mid-
biennial review and modification of the 2009-2010 Biennial
Budget.
Finance Director Coleman presented a PowerPoint
presentation for the mid-biennial review and modification of
the 2009-2010 Biennial Budget.
Director Coleman reported that several changes were made
to the 2009 Budget, and those changes have been included
in the mid-term correction.
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Citv of Auburn Council Meetinq Minutes December 7, 2009
Director Coleman reviewed the following 2010 Budget global
changes:
• Reduction of the COLA to unaffiliated staff through
furloughs
• Negotiations with affiliated groups are ongoing
• 25% reduction in contribution rates to Equipment
Rental fund
• 30% reduction in contributions to Information Services
• 18% reduction in contributions to Multi Media
• Increase in contribution to Facilities as new City Hall
Annex comes on line
Director Coleman explained that the proposed three percent
COLA will be off set by a forty-hour furlough which will
reduce the COLA by nearly two percent.
The reductions in Equipment Rental and Information
Services will be achieved by extending the life of equipment.
Director Coleman advised that the 2010 Budget includes
designated fund balance for SCORE (South Correctional
Entity) start up costs and staff transfer. The Police
Department budget realized a savings of approximately
$650,000 in 2009 which will be carried over for the SCORE
start up costs.
The 2010 revenue estimate has been reduced from
$52,522,400 to $49,105,799. Approximately $3.2 million
has been reduced from the 2010 expenditures. Director
Coleman reviewed the reductions in revenue and the
expenditure highlights.
Director Coleman pointed out that the City's assessed
valuation has decreased by 11.66 percent.
Councilmember Peloza inquired regarding the Equipment
Rental fees. Director Coleman explained that a reduction in
Equipment Rental fees will be effected through extending
the life of vehicles from five years to seven years. At seven
years, the rolling stock will go through a checkpoint to
evaluate the mileage, condition and purpose of the vehicle
before it is replaced.
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Citv of Auburn Council Meetinq Minutes December 7, 2009
In response to an inquiry from Councilmember Haugen,
Director Coleman reported that the net increase to the
Facilities budget for the City Hall Annex is approximately
$265,000. Facilities costs include utilities, insurance, and
property management.
Mayor Lewis opened the public hearing at 8:15 p.m. There
was no audience comment and the hearing was closed.
2. 2010-2015 Six Year Transportation Improvement
Program
04.9.3
State law requires the City of Auburn to annually prepare
and adopt a comprehensive transportation improvement
program for each ensuing six calendar years. Prior to
adoption of a six year transportation program a public
hearing is held to review the work accomplished under each
Six Year Transportation Improvement Program for the
purpose of determining current city street needs, and to
adopt a revised and extended comprehensive transportation
improvement program.
Using a PowerPoint presentation, Traffic Engineer Para
presented the staff report for the Six Year Transportation
Improvement Program. State law requires the City of
Auburn to annually prepare and adopt a comprehensive
transportation improvement program. The program must be ,
financially constrained for the first three years. The program
provides a planning and budgeting tool and facilitates
regional project planning and coordination.
The 2010-2015 Transportation Program includes twenty-two
new projects and studies consisting of four roadway
projects, three intersection projects, three Intelligent
Transportation System projects, three non-motorized
projects and nine studies and miscellaneous projects. This
year's Transportation Improvement Program update
document includes a revised format consistent with the
Capital Facilities Plan and a simplified project matrix.
Mayor Lewis opened the public hearing on the
Transportation Improvement Program at 8:28 p.m. There .
was no audience comment and the hearing was closed.
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Citv of Auburn Council Meetinq Minutes December 7, 2009
(See Item V111.8.2, Resolution No. 4544, for further action on
this item.)
B. Audience Participation
This is the place on the agenda where fhe public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
George Lyden, 7315 4th Avenue NE, Seattle
Mr. Lyden spoke in support of the applicant's request for
Comprehensive Plan Map amendment #5. He distributed copies of
the site and vicinity maps for the affected property. He noted that
the staff recommendation is to deny the Comprehensive Plan Map
amendment, but the Planning Commission voted to approve the
amendment. Mr. Lyden contended that the property is no longer
part of the Auburn North Business Area Plan as the streets and
wetlands have separated the property from the North Business
Area. He urged the Council's affirmative vote on proposed
Comprehensive Plan Map amendment #5.
Windy Beach, 31607 118t" Place SE, Auburn
Ms. Beach recounted an incident with Puget Sound Energy
whereby Puget Sound Energy discovered inconsistent readings of
her energy meter. She was informed by Puget Sound Energy that
she would be backbilled for over twenty-three months of service, or
approximately $900. Ms. Beach expressed dissatisfaction with the
, backbilling procedure and reported that she has contacted several
agencies for relief. Ms. Beach believes that Puget Sound Energy
should be responsible for their faulty equipment.
Hans Korve, DMP Engineering, 726 Auburn Way North, Auburn
Mr. Korve spoke in favor of Comprehensive Plan Map amendment
#6.
Leslie K. Hamata, 28026 189th Avenue SE, Covington
Ms. Hamata advised that she is a member of PAID, People
Advocating Independent Democracy. Ms. Hamata spoke against
Resolution No. 4551 and the removal of Councilmember Haugen
from Council committee assignment.
C. Correspondence
There was no correspondence for Council review.
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Citv of Auburn Council Meetinq Minutes December 7, 2009
III. COUNCIL COMMITTEE REPORTS
A3.7.6 A. Municipal Services
Chair Cerino reported the Municipal Services Committee met
November 23, 2009. The Committee approved consent items and
' Resolution No. 4540 relating to the Comprehensive Emergency
Management Plan. The Committee discussed the solid waste
interlocal agreement, mercury and secure medicine recycling, and
helicopter noise regulation. The next regular meeting of the
Municipal Services Committee is scheduled for December 14, 2009
at 4:00 p.m. B. Planning & Community Development
Deputy Mayor Singer reported the Planning and Community
Development Committee met November 23, 2009. The Committee
reviewed Ordinance No. 6282 relating to open space taxation and
the current use assessment tax program, Comprehensive Plan
amendments, an update on the Green River flood preparations, the
Transportation Improvement Program, and school impact fees.
The next regular meeting of the Planning and Community
Development Committee is scheduled for December 14, 2009 at
5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon. The Committee app,roved two right-of-way use permits
and several contract administration items. The Committee
approved Resolution No. 4544 adopting the Six Year
Transportation Improvement Program and Resolution No. 4540
adopting a new Comprehensive Emergency Management Plan.
The Committee also discussed budget amendments, the Auburn
Area Chamber of Commerce contract for tourism activities, two
contracts for lobbying services, the 2010 Save Our Streets
Program, utility rates, status of public works projects, capital
projects; and a franchise extension with Comcast for cable other
related services. The next regular meeting of the Public 1Norks
Committee is scheduled for December 21, 2009 at 3:00 p.m.
D. Finance
Vice Chair Peloza reported the Finance Committee met this
evening at 6:30. The Committee reviewed and approved claims
and payroll vouchers. The Committee discussed the Auburn Area
Chamber of Commerce activity report for the year 2009, the
Comcast cable franchise extension, budget amendments 3 and 4,
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Citv of Auburn Council Meetinq Minutes December 7, 2009
, a contract with the Chamber of Commerce for tourism activities in
2010, and consulting services agreements with Thompson Smitch
Consulting and Washington Advocates2. The next regular meeting
of the Finance Committee is scheduled for December 21, 2009.
E. Community Center
The Community Center Committee has not met since the last
Council meeting.
F. Downtown Redevelopment
Chair Norman reported the Downtown Redevelopment Committee
met November 24, 2009. The Committee discussed runoff control
from the awnings in the downtown. The Committee also discussed
the City Hall plaza updates and reviewed the plan submitted by the
Alpert team. The next meeting of the Downtown Redevelopment
Committee will be held December 8, 2009 at 4:00 p.m.
G. Committee on Committees
Chair Wagner reported the Committee on Committees met this
evening at 7:00 p.m. The Committee recommended changes to
Resolution No. 4551 which will be proposed as amendments to the
resolution this evening.
IV. REPORTS At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Deputy Mayor Singer reported that the Puget Sound Regional
Council Executive Committee approved the Vision 2040
transportation plan alternative last week.
Councilmember Peloza reported that he attended the Airport
Advisory Board meeting, which included discussion of hangar
facilities, an Automatic Weather Observation System, and open
hangar availability marketing. Councilmember Peloza also
attended meetings of the King County Pollution Advisory
Committee where the main topic of discussion was flooding
mitigation; the Lower Green Agricultural Commission
subcommittee where discussion included the creation of a drainage
district in the northwest Auburn area near 277t"; a joint meeting of
King County Solid Waste Management Advisory Committee and
the Solid Waste Advisory Committee which included review of the
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Citv of Auburn Council Meetinq Minutes December 7, 2009
draft Comprehensive Solid Waste Management Plan; and the
Regional Water Quality Committee where discussion centered on
reclaimed water.
Councilmember Haugen reported that she participated in a Council
tour of the City's ongoing flood preparations. Councilmember
Haugen thanked Public Works Director powdy for the tour.
B. From the Mayor
Mayor Lewis reported that he continues to work on transportation
issues in several different forums and stressed the importance for
Auburn representatives at each of the meetings. Mayor Lewis also
reported on a meeting with the King County Executive regarding
King County's planned elimination of human services and animal
control funding in 2010 as well as other service reductions. Mayor -
Lewis also reported on discussions with the state regarding
continuation of sales tax mitigation for those valley cities financially
impacted by Streamlined Sales Tax.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the November 16, 2009 regular City Council
meeting.
2. Minutes of the November.5, 2009 special City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 390464 through 390974 in the
amount of $3,624,208.24 and dated December 7, 2009.
2. Payroll
Payroll check numbers 527750 to 527891 in the amount of
- $380,428.39 and electronic deposit transmissions in the
amount of $1,222,788.67 for a grand total of $1,603,217.06
for the pay period covering November 11, 2009 to December
2, 2009.
¢
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Citv of Auburn Council Meetinq Minutes December 7, 2009
C. Contract Administration
1. Public Works Consultant Agreement Number AG-C-255
A3.16.9, 04.9.1 C207A
City Council grant permission to enter into Amendment No. 5
to Consultant Agreement No. AG-C-255 with INCA
Engineers, Inc. for Engineering Services for Project No.
C207A - A Street NW Extension.
2. 2010,Annual On-Call Agreements
A3.16.9
, City Council to approve Amendments to Annual On-Call
Agreements for 2010 as follows:
Annual On-Call Agreements Professional Service Total Not to Exceed
Amount
Eden Advanced Pest Tech. Monitoring Mosquito Larval $60,000
AG-S-025 Sites
Brown & Caldwell Storm & Sewer Utility Modeling $50,000
AG-C-362 Support
3. Public Works Agreement Number CP0741
04.9.1 CP0741
City Council approve Final Pay, Estimate No. 6 to Contract
08-03 in the amount of $142.50, for a total contract price of
$166,415.46, with Evergreen Landscape & Construction,
Inc. and accept construction of Project No. CP0741, A Street
SE Pedestrian Improvements.
4. Public Works Project Number CP0815
05.2 CP0815
City Council approve Final Pay Estimate No. 2 to Contract
09-02 in the amount of $0 for a total contract price of
$37,405.20 with Bernard Commercial and accept
construction of Project No. CP0815, S. 277th St.
Reconstruction Project Phase II - Mary Olson Farm
Improvements.
Deputy Mayor Singer moved and Councilmember Wagner .
seconded to approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 6-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
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Citv of Auburn Council Meetinq Minutes December 7, 2009
VII. NEW BUSINESS -
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6280
03.4.2.1.2
. An Ordinance of the City Council of the City of Auburn,
Washington, relating to Planning, adopting Comprehensive
Plan Map and Text Amendments pursuant to the Provisions
of Revised Code of Washington Chapter (RCW) 36.70A
Councilmember Norman moved and Deputy Mayor Singer
seconded to approve Ordinance No. 6280 and all
Comprehensive Plan amendments with the exception of
Comprehensive Plan Map amendment #5, which will be
addressed separately.
MOTION CARRIED. 5-1. Councilmember Haugen voted
no.
Deputy Mayor Singer reported that at the Public Works
Committee meeting today, members were provided a new
map of the subject area and the Auburn North Business
Area. Deputy Mayor stated that after seeing the map, the
alignment of the A/B Street corridor, and the wetlands in the
area, she realized that the area is not appropriate for
commercial zoning. She spoke in favor of approving the
requested Comprehensive Plan map amendment.
Councilmember Norman moved and Councilmember Singer
seconded to approve Comprehensive Plan Map amendment
#5 to change the land use designation to light industrial
rather than light commercial.
Councilmember Wagner concurred , with Deputy Mayor
Singer's comments and spoke in favor of the applicant's
request, Comprehensive Plan Map amendment #5.
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Citv of Auburn Council Meetinq Minutes December 7, 2009
Councilmember Peloza spoke in favor of Comprehensive
Plan Map amendment #5 and changing the land use
designation from C1 to M1.
[Councilmember Wagner left at this time (9:15 p.m.)].
Councilmember Norman stated that staff members in
making their recommendation were following direction of the
Council and the Council's policy and vision regarding the
A/B corridor. Councilmember Norman spoke in favor of
Comprehensive Plan Map amendment #5 and the
applicant's request.
Councilmember Cerino concurred with Councilmember
Norman and expressed support for Comprehensive Plan
Map amendment #5.
Councilmember Haugen spoke in favor of Comprehensive
Plan amendment #5.
MOTION CARRIED. 5-0.
2. Ordinance No. 6281 03.5 PLT09-0007
An Ordinance of the City Council of the City of Auburn, Washington, approving the final plat of Trail Run, Division
No. 3
Councilmember Norman moved and Deputy Mayor Singer
seconded to introduce and adopt Ordinance No. 6281.
MOTIOIN CARRIED. 4-1. Councilmember Haugen voted
no.
B. Resolutions
1. Resolution No. 4540
01.8.3
A Resolution of the City Council of the City of Auburn,
Washington, adopting a new City of Auburn Comprehensive
Emergency Management Plan (CEMP), replacing and
superseding the prior plans
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Citv of Auburn Council Meetinq Minutes December 7, 2009
Councilmember Cerino moved and Councilmember Peloza
~ seconded to adopt Resolution No. 4540.
MOTION CARRIED UNANIMOUSLY. 5-0
2. Resolution No. 4544
04.9.3
A Resolution of the City Council of the City of Auburn,
Washington, approving the 2010-2015 Transportation
Improvement Program of the City of Auburn pursuant to
Revised Code of Washington (RCW) Chapter 35.77 of the
laws of the State of Washington
Councilmember Cerino moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4544.
MOTION CARRIED UNANIMOUSLY. 5-0.
3. Resolution No. 4551
A3.7.1
A Resolution of the City Council of the City of Auburn,
Washington, repealing Resolution No. 4429 passed
December 15, 2008, as amended by Resolution No. 4484
on May 18, 2009, and designating the members, powers,
duties and meeting times and days of all standing
committees of the City Council of the City of Auburn
(Resolution No. 4551 was taken out of order and acted on
immediately following Item IV.B, Mayor's Report.)
Councilmember Wagner moved and Councilmember Singer
seconded to adopt Resolution No. 4551, with the following
amendments: in Section ' 2, Item F, Downtown
Redevelopment Committee, replace Bill Peloza with Sue
Singer, and in Section 4, Item A, change the Public Works
Committee meeting time to 3:30_ p.m.
Councilmember Haugen inquired as to the reason the initial
committee membership recommendation, which included
. Councilmember Haugen's membership on the Municipal
Services Committee, was changed. Councilmember
Haugen asked for documentation as to the reason she is
excluded from membership on Council Committees.
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Citv of Auburn Council Meetinq Minutes December 7, 2009
Counciimember Wagner reported that Councilmember
Haugen attended the Committee on Committees meetings
on November 30 and December 7, 2009, as a non-
participating Councilmember, where Councilmember
Haugen heard the discussion by the Committee on
Committees regarding Committee membership.
Councilmember Wagner, who is Chair of the Committee on
Committees, stated that the Committee felt the
recommended Council Committee membership is best to
accomplish Council Committee work; it is not intended to
punish or leave anyone out.
. Councilmember Haugen argued that she has never been
informed as to the reason she is being removed from the
, Municipal Services Committee.
MOTION CARRIED. 5-1. Councilmember Haugen voted
no.
IX. EXECUTIVE SESSION
At 9:21 p.m., Mayor Lewis recessed the meeting for a five minute
intermission and then to executive session for approximately fifteen
minutes to discuss pending litigation pursuant to RCW 42.30.110(1)(i).
Staff members required for the executive session were: City Attorney
Heid; Human Resources and Risk/Property Management Director
Heineman; Finance Director Coleman; Public Works Director powdy; and
Interim Planning Director Snyder.
Mayor Lewis reconvened the regular meeting at 9:39 p.m.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:39 p.m.
7VED THE DAY OF DECEMBER, 2009.
~
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
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Citv of Auburn Council Meetinq Minutes December 7, 2009
Cify Council agendas and minutes are available to the public at the City C/erk's
Office, on the City website, and via e-mail. Comp/ete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
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