HomeMy WebLinkAbout12-21-2009
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FINANCE COMMITTEE
WASHINGTON
DECEMBER 21, 2009
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Chair Backus, Vice Chair Bill Peloza, and Member Lynn
Norman were present. Present during the meeting were Mayor Peter B.
Lewis, Finance Director Shelley Coleman, Human Resources and
Risk/Property Management Director Brenda Heineman, Acting Director of
Planning, Building and Community Kevin Snyder, Senior Planner Karen
Scharer, and Deputy City Clerk Cathy Richardson. Auburn Area Chamber
of Commerce President and Chief Operating Officer Nancy Wyatt was
also present.
II. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the December 7, 2009 Finance Committee
meeting.
Vice Chair Peloza moved and Member Norman seconded to
approve the December 7, 2009 minutes.
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MOTION CARRIED UNANIMOUSLY. 3-0.
B. Vouchers
1. Claims
F4.9.5
Claims check numbers 390975 through 391393 in the
amount of $3,140,456.51 and one wire transfer in the
amount of $461,304.62 and dated December 21, 2009.
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Finance Committee Minutes December 21, 2009
2. Payroll
F4.9.2
Payroll check numbers 527892 to 528014 in the amount of
$779,468.64 and electronic deposit transmissions in the
amount of $1,176,809.26 for a grand total of $1,956,277.90
for the pay period covering December 3, 2009 to December
16, 2009.
Committee members reviewed the consent items and briefly
discussed claim vouchers 391008, 391095, 391113,
391188, 391243 and 391259.
Vice Chair Peloza moved and Member Norman seconded to
approve the vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6278
F3.22
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6215, the 2009-2010
Biennial Budget Ordinance as amended by Ordinance No.
6226 and Ordinance No. 6246 authorizing amendment to
the City of Auburn 2009-2010 budget as set forth in
Schedule "A"
Finance Director Shelley Coleman distributed revised
Schedule "A" to Ordinance No. 6278 and reviewed
modifications to page 4, Capital Leases.
Vice Chair Peloza moved and Member Norman seconded to
approve Ordinance No. 6278.
, MOTION CARRIED UNANIMOUSLY. 3-0.
2. Ordinance No. 6285
F3.22
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6215, the 2009-2010
Biennial Budget Ordinance as amended by Ordinance No.
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Finance Committee Minutes December 21, 2009
6226 and Ordinance No. 6246 and Ordinance No. 6278
authorizing amendment to the City of Auburn 2009-2010
budget as set forth in Schedule "A"
Committee members briefly discussed Ordinance No. 6285.
Vice Chair Peloza moved and Member Norman seconded to
approve Ordinance No. 6285.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolutions
1. Resolution No. 4547
01.8
A Resolution of the City Council of the City of Auburn,
Washington, supporting a secure, convenient medicine
return program to reduce the public safety and
environmental impacts of unwanted medicines
Committee members reviewed Resolution No. 4545.
Vice Chair Peloza moved and Member Norman seconded to
approve Resolution No. 4547.
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Resolution No. 4548
A3.16.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and the City Clerk to
execute an Agreement for Services between the City of
Auburn and the Auburn Area Chamber of Commerce to
operate a Visitor Information Center, promote tourism
awareness within the City and to provide services associated ~
with supporting the City's economic development efforts
Committee members briefly discussed Resolution No. 4548.
Vice Chair Peloza moved and Member Norman seconded to
approve Resolution No. 4548.
MOTION CARRIED UNANIMOUSLY. 3-0.
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Finance Committee Minutes December 21, 2009
3. Resolution No. 4549
A3.16.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement with Thompson Smitch Consulting Group,
Inc. to assist the City to secure water rights from the
Washington State Department of Ecology for the purposes
of ineeting the City's water needs
Mayor Lewis reported that the Thompson Smitch Consulting
Group was contracted to complete the agreement with the
Cascade Water Alliance, which is in the final stages of
completion. The agreement should be finalized within the
first quarter of year 2010. The agreement with Thompson
Smitch Consulting Group will conclude at that time.
Vice Chair Peloza moved and Member Norman seconded to
approve Resolution No. 4549.
MOTION CARRIED UNANIMOUSLY. 3-0.
4. Resolution No. 4550
A3.16.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a contract with Washington Advocates2, LLC for consulting
services
Mayor Lewis reviewed the work being done by Washington
Advocates2 and upcoming meetings scheduled for January
2010.
Vice Chair Peloza moved and Member Norman seconded to
approve Resolution No. 4550.
MOTION CARRIED UNANIMOUSLY. 3-0.
5. Resolution No. 4552
F4.3 .
A Resolution of the City Council of the City of Auburn,
Washington, providing for amendment to the City of Auburn
Fee Schedule, to adjust for 2010 fees
Page 4
Finance Committee Minutes December 21, 2009 Committee members reviewed Resolution No. 4552.
Vice Chair Peloza moved and Member Norman seconded to
approve Resolution No. 4552. '
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. DISCUSSION ITEMS .
A. Ordinance No. 6282
F4.3
An Ordinance of the City Council of the City of Auburn,
Washington, related to the Current Use Assessment Tax Program,
extending and modifying Ordinance No. 6232 for Current Use
Application criteria, appointing members to the Joint Determining
Authority, and assessing application fees
Committee members reviewed the structure of the appointment of
members to the Joint Determining Authority.
B. Ordinance No. 6286
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 13.06.360, 134.20.440 and
13.48.100 of the Auburn City Code relating to utility rates
Finance Director Coleman reported that Ordinance No. 6286
pertains to water, sewer and storm utility rates. The amendments
will support capital improvements as detailed in the Six Year
Capital Improvement Plan. Director Coleman will provide a
summary of rate structure increases.
Mayor"Lewis commended staff efforts with regard to keeping the
rate increases lower than previously anticipated and pointed out that the City's utility systems are approximately 118 years old.
C. Vice Chair Bill Peloza .
Chair Backus expressed her appreciation to Vice Chair Peloza for
his diligence, attention to detail, and years of service on the
Finance Committee.
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Finance Committee Minutes December 21, 2009
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 5:30 p.m.
APPROVED THE DAY OF JANUARY 2010.
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~6n N,-R o tb I
Nancy a cus, Chair Cathy Richar , on, Deputy City Clerk
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