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HomeMy WebLinkAbout08-19-2009 White River Valley Historical Society Board Meeting August 19, 2009, 1:30 to 3 p.m. Muckleshoot_Room, White River Valley Museum Board Members Present: Ronnie Beyersdorf, Tom Campbell, Jan Cavanaugh, Mike Gerber, Julie Herren, Michelle Marshman, Judi Roland, Clarissa Ruston, Lisa Scarff, Jennifer Taufler, Mae Yamada, Richard Artura Board Members Excused: Gator Chamberlain, Pat Bailey, Warren Kinggeorge, Staff Present: Kristen Bruhahn, Patricia Cosgrove, Tara McCauley, Erin-McEntire Guests: Kristi Mills 1. Call To Order, Introductions, Approval of Minutes President Ronnie Beyersdorf President Beyersdorf called the meeting to order. Minutes for the board meeting of 7/15/2009 were approved. II. Board President Report President Beyersdorf A. Review of Museum Calendar The Halloween committee meeting will move to 9/14/2009 and 9/21/2009 The Auburn Chamber of Commerce Mixer is Thursday, 8/20/2009 The Mary Olson Farm committee will meet 8/26/2009 Collections committee will meet at Wednesday, 9/10/2009 at 10:00 AM B. Museology 101: Suffer for Beauty Exhibit Michelle. Marshman (Excused) Patricia Cosgrove suggested that when the museum opens a new exhibit the board members will get a preview tour. Patricia led the board on a tour through the Suffer for Beauty exhibit. This exhibit shows the cultural and political impact on the clothing of the period and the undergarments required to mold the shape of women to fit the dress style. III. Committees A. Finance Committee ` Treasurer Doug Hedger As of last year the museum is down $4500. The Harvest Ball is down $11,000. This time last year $62,500 had been received. The Suffer for Beauty exhibit is very popular. It is bringing people to the museum. In the past two weeks $111 was received from door donations and $1025 in gift shop sales. Admission is also up. The money made from Harvest Ball is very important. Doug is investigating investment accounts and the possibility of different strategies. OPM Report: Patricia and Holly continue to work on grant applications. Patricia does a wonderful job fund raising. Motion to approve the Budget Report was seconded and approved. B. Mary Olson Farm Committee Judi Roland The committee decided to not have an event at the farm this year. They are very busy with projects and do not want to impact the sale of Harvest Ball tickets. Global Security has been selected by the committee to install a system thoughout the buildings at the farm. The bid included a section for monitoring the museum, which would reduce monitoring costs by over $100 a month. The finance committee must approve this change of monitoring company and expense and will review it at the next quarterly meeting. On Monday a contractor will begin installing a radiant heat system under the house. Public relations have begun to recognize the support of the Soroptimists and Rotary for fieldtrip transportation to the farm. C. Halloween Costume Ball Committee Julie Herren Julie stated that there needs to be continuity in pressing the community for support. Clarissa will send a package of information to the table captains. In September there will be a story in the Auburn Reporter. All wine and items for auction are due at the museum in mid October. The Muckleshoot tribe may do an in-kind Purchase Order for the catering. Boeing is providing $2500 as Naming Sponsor. It was suggested that the board send flowers or another consumable gift to the new Muckleshoot school that is opening in September. This is an opportunity to connect with the community - to give rather than ask. Kristi Mills asked for volunteers to help find auction items and/or auction item contacts. A revised budget for the HCB is under development. D. Community Connections Committee Clarissa Ruston The committee is excited about the Chamber mixer and will work out the details. It was suggested there be a drawing of business cards. Ronnie offered to bring a bottle of wine for the winner. IV. Staff Report A. Olson Farm Patricia Cosgrove Next week a contractor will be installing radiant heat in the house. Tara visited a tractor show in Lynden, Washington. She reported there were thousands of tractors and exhibits, blacksmiths, a tractor pull, swap meet, rides, etc. It is a big money maker. The museum could invite a small club to the farm. Mark Vuckich should be contacted. He has many tractors and participates in parades. Archaeology: There is no update on the pending Excavation permit that will allow work to begin. When the press drops off after the Suffer for Beauty exhibit advertising for Free First Saturdays will begin. V. Board Member Comments Around Table President Beyersdorf Meeting adjourned Next Board Meeting: October 21, 12009, 1:30 to 3 p.m. Muckleshoot Room, White River Valley Museum I