HomeMy WebLinkAbout11-28-2009
White River Valley Historical Society
Board Meeting Minutes
November 18, 2009
1:30 - 3:00 PM
Board Members Present: Richard Artura, Bonnie Beyersdorf, Tom Campbell, Gator
Chamberlain, Jan Cavanaugh, Mike Gerber, Doug Hedger, Julie Herren, Michelle
Marshman, Judi Roland, Clarissa Ruston, Jennifer Traufler
Board Members Excused: Lisa Scarff
Board Members Not Present: DeAnna Burnett-Keener, Gerry Honeysett, Warren
Kinggeorge, May Yamada
Staff Members Present: Patricia Cosgrove, Kristen Bruhahn, Tara McCauley, Erin
Hash
President Ronnie opened the meeting at 1:37 PM. The minutes were approved with the
correction that Michelle Marshman was present at the Oct. Board Meeting.
President Ronnie reviewed the Museum Calendar.
Museology 101 was a 10 minute tour provided by Patricia of the "Small
Works, Big Presents" exhibit. She noted the works sold for $750 and under with 25% of
the proceeds going to the Museum. Best in Show, First and Second Place awards
carried a $750, $500 and $250 honoraria. There is also a People's Choice Award with a
prize of $400 and this artist's work will be featured in next year's poster and invitation.
Committee Reports
A. Finance: Treasurer Doug Hedger presented the report for October 31, indicating we
may actually end the year without a loss. He indicated that the finance committee is
going to move our investments which are not doing well to more productive and low-risk
possibilities. Mike Gerber moved that the current officers be signers on all accounts
and that they have the authority to sign on and liquidate accounts. Motion Passed.
Michelle Marshman moved that the Finance report be approved. Motion passed.
B. Mary Olson Farm: Judi Roland reported that there is a contract to remove the
invasive species and that the house renovation is getting underway. She noted the
committee will be meeting after this meeting.
C. Halloween Costume Ball: Julie Herren reported that we made more money than the
projected low budget! She then asked for suggestions for improvement. Some of those
were to wrap up one hour earlier, to have a program in which we could sell ads, auction
items need to be announced as well as the table closing times, cake pricing needs to
begin lower, and to do a raise the paddle event for the farm or museum after the video
presentation.
D. Nominating Committee: Mike Gerber told us there are eleven people to choose
from. All will be interviewed and they will report back to the Board in December. A
discussion followed on what type of Board member we need to recruit. One who is
committed to the time and the effort being on the board takes. One that will attend the
meetings each month.
Staff Report
Patricia brought in several items from the gift shop for our shopping pleasure during the
Holidays. Porcelain flowers, kitchen towels, salt & peppers and books are among the
many items available and the profit goes to our Museum. Following a discussion it was
decided to add Members not present to the heading of the minutes.
New Business
Proposed By-law Change: Ronnie introduced a proposal to alter the by-laws reducing a
quorum from nine members to five. This proposal required a simple majority of five
board members including the presiding officer, secretary or clerk designee and board
members constituting a quorum. A lively discussion followed and resulted in Doug
Hedger providing a suggestion that the number be lowered only to seven. The vote will
take place at the December Board meeting.
After the Board Member comments'around the table the meeting was adjourned at 2:57
PM.
Next Board Meeting and Annual Meeting: Dec 16, 2009 1:30 to 3 PM
Muckleshoot Room, White River Museum
Respectively submitted by: Jan Cavanaugh