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HomeMy WebLinkAboutITEM II-DCITY OF AGENDA BILL APPROVAL FORM * WASHINGTON Agenda Subject: Date: January 11, 2010 Final Pay Estimate No. 4 to Contract 09-06, Project No. CP0611 Department: Attachments: Budget Status Sheet, Budget Impact: Public Works Final Pa Estimate No. 4 and Map $ 0 Administrative Recommendation: City Council approve Final Pay Estimate No. 4 to Contract 09-06 in the amount of $135,955.02, for a total contract price of $1,424,084.06, with Titan Earthwork, LLC and accept construction of Project No. CP0611, M St NE/Harvey Rd and 8t" Street Improvements. Background Summary: This project reconstructed M Street NE from 4th Street NE to 8th Street NE, widened the roadway to allow four lanes of traffic, replaced approximately 1,500 feet of aged 10" sewer line, 35 water meters and service lines, and modified the intersection of M Street NEIHarvey Road and 8th Street NE by adding a third eastbound (through/right) lane to 8th Street NE, prior to the intersection and a designated right turn slip lane from northbound M Street NE to eastbound 8t" Street NE. This project is partially funded by a Public Works Trust Fund (PWTF) Loan for up to 90% of the total eligible project costs or $1,800,000, whichever is less. Estimated eligible project costs are $1,730,000. Therefore, the total amount of the PWTF Loan will be approximately $1,557,000. Project contingencies will remain as follows: $38,966 in the 102 Fund, $270,000 in the PWTF Loan, $41,000 in the 431 Sewer Fund, $70,000 in the 432 Storm Fund, and $5,300 in the 430 Water Fund. W0119-4 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l Tabled Until I I Councilmember: Wa ner Staff: Dowd Meeting Date:: January 19, 2010 Item Number: k t + •1~ BUDGET STATUS SHEET Project No: CP0611 Project Title: 8th St NE and Harvey Rd/M St NE Improvements Year End Initiation Date:11/2/2007 0 Permision to Advertise Date: 1/12/2009 Advertisement Date: 6/15/2009 0 Contract Award Award Date: 7172009 0 Change Order Approval Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2008 2009 Future Years Total 102 Fund -Impact Fees 15,500 21,750 201,000 238,250 102 Fund -Public Works Trust Fund Loan 80,000 1,720,000 1,800,000 431 Fund -Portion of Sewer R+R Prgm 6,400 200,000 206,400 432 Fund -Storm 150,000 150,000 430 Fund -Portion of Water R+R Prgm 60,000 67,000 Total 15,500 108,150 2,331,000 0 2,461,650 Estimated Cost (Funds Needed) Prior Years 2008 Activity (Actual) (Actual) 2009 Future Years Total Design Engineering -City Costs 15,500 29,800 25,000 70,300 Design Engineering -Consultant Costs 76,950 173,050 250,000 Construction Contract Bid 1,411,063 1,411,063 Change Order 1 20,484 Change Order2 30,000 Change Order 3 25,682 Change Order 4 (Incentive Pay) 50,000 Line Item Changes (113,145) (113,145) ROW Acquisition 1,400 198,600 200,000 Construction Engineering -City Costs 75,000 75,000 Construction Engineering -Consultant Costs 10,000 10,000 Total 15,500 108,150 1,905,734 0 1,903,218 H:1PW COMMITTEE1Agenda Bills and Attachments101-19-101Consent D1W0119-4A.xls 1 of 2 BUDGET STATUS SHEET Project No: CP0611 Project Title: 8th St NE and Harvey Rd/M St NE Improvements 102 Arterial Street Budget Status 2008 Prior Years (Actual) 2009 Future Years Total Funds Budgeted (15,500) (101,750) (1,921,000) 0 (2,038,250) Funds Needed 15,500 101,750 1,612,034 0 1,729,284 Project Contingency 0 0 (308,966) 0 (308,966) Funds Required 0 0 0 0 0 431 Sewer Budget Status 2008 Prior Years (Actual) 2009 Future Years Total Funds Budgeted 0 (6,400) (200,000) 0 (206,400) Funds Needed 6,400 159,000 165,400 Project Contingency 0 0 (41,000) 0 (41,000) Funds Required 0 0 0 0 0 432 Storm Budget Status 2008 Prior Years (Actual) 2009 Future Years Total Funds Budgeted 0 0 (150,000) 0 (150,000) Funds Needed 80,000 80,000 Project Contingency 0 0 (70,000) 0 (70,000) Funds Required 0 0 0 0 0 430 Water Budget Status 2008 Prior Years (Actual) 2009 Future Years Total Funds Budgeted 0 0 (60,000) 0 (60,000) Funds Needed 54,700 54,700 Project Contingency 0 0 (5,300) 0 (5,300) Funds Required 0 0 0 0 0 * in the Budget Status Sections indicates Money the City has available. 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