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HomeMy WebLinkAboutITEM II-ECITY OF AGENDA BILL APPROVAL FORM * WASHINGTON Agenda Subject: Date: January 8, 2010 Final Pay Estimate No. 3 to Contract 09-13 Department: Attachments: Budget Status Sheet, Budget Impact: Public Works Final Pa Estimate No. 3 and Map $ Administrative Recommendation: City Council approve Final Pay Estimate No. 3 to Contract 09-13 in the amount of $140,345.39, for a total contract price of $261,604.27, with Reed Trucking & Excavating and accept construction of Project No. CP0767, Mohawk Plastics Wetland Mitigation Improvements. Background Summary: In 2007, the City adopted Resolution No. 4196 and entered into an agreement with Gates, Gates, and Gates, owners of the Mohawk Plastics Co. This agreement required the Gates family to construct a portion of A Street NW to the full road width which is above and beyond what was required of them for development. For these additional improvements, the City is completing the wetland permitting and mitigation for the wetland fill on the Gates property. The City applied for state and federal wetland permits in early 2008 and received approval of the Department of Ecology water quality certification on March 23, 2009 and the Army Corps of Engineers 404 permit on May 2009. The purpose of this project is to construct compensatory wetland mitigation including the construction of 2.2 acres of wetland creation and 0.4 acre of wetland enhancement. The project included the excavation, grading, planting, signing and fencing of the wetland mitigation area. All workwas on City property. The permitting conditions for this project require the City to monitor the wetland for a period of 10 years to ensure establishment. A project budget contingency of $68,935 remains within the 328 fund for 2009. W0119-5 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l Tabled Until I I Councilmember: Wa ner Staff: Dowd Meetin Date:: Januar 19, 2010 Item Number: k t + •1~ BUDGET STATUS SHEET Project No: Project Title: Project Manager: Project Initiation Initiation Date: January 29, 2008 ~ Permision to Advertise Date: January 8, 2010 Advertisement Date: August 11, 2009 ~ Contract Award Award Date: September 8, 2009 Q Change Order Approval Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2009 2010 Future Years Total Fund - ~ ~ 227,800 Fund - _ (BA #2,3&4) 430,000 Total 76,800 536,000 12,000 33,000 657,800 Estimated Cost (Funds Needed) Activity Prior Years 2009 2010 Future Years Total Design Engineering -City Costs~~~ 0 Design Engineering -Consultant Costs ~ 166,800 258,678 2, 926 Construction Engineering -City Costs~~~ 0 Construction Engineering -Consultant Costs 26,000 Other - (Weed Control) 3,000 Other - (Water Meter Service) 6,461 Other - (Easement Purchase from Sewer Utility) 80,000 Other - (Future maintenance, monitoring, etc) ~ 40,500 Total 76,800 467,065 7,500 33,000 584,365 Budget Status Prior Years 2009 2010 Future Years Total Funds Budgeted ~ 657,800 Funds Needed ~ 584,365 Fund Project Contingency 0 (4,500) 0 (73,435) Funds Required 0 0 0 0 0 * in the Budget Status Sections indicates Money the City has available. t'} City Staff Costs are allocated from Planning budget for Planning staff and General Engineering budget for Public Works staff. 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