HomeMy WebLinkAbout10-18-2000White River Valley Historical Society
Board Meeting Minutes
October 18, 2000, 1:30 to 2:30
Board Members Present: Marissa Armstrong, Earl Averill, Libby Dykstra, Debbie
Maguire, John Meneghini, Maxine Moergeli, Charles Natsuhara, Bill Peloza, Dick Pickett, Doris
Ramstead, Mike Stevens, Daryl Thompson, Hans Torklep, Mae Yamada
Board Members Excused: Al B'Hymer, Earl Hagen, Mike Hamilton, Bud Kuhlman,
Walter Pacheco
Staff Present: Tina Brewster-Wray, Patricia Cosgrove
Guests Present: Nancy Colson
1. Call to Order and Approval of Minutes
Vice President Stevens called the meeting to order and asked that the minutes be approved
as sent. APPROVED
It Chair Report
A. Vice President Stevens reported that the nominating committee appointed to
recommend a slate of officers and board members for 2001 will be composed of Dick Pickett and
Marissa Armstrong, and chaired by himself.
B. To date $25,995 has been raised by the Building Fund Committee, with an additional
$5,000 received from a grant proposal to the Bishop Foundation.
III. Treasury and Committee Reports
A. Treasurer Pickett reported that since the museum's major fund raising events are held
in the last quarter of the year, the operating budget is now $3,600 under expenses. He noted that
rearranging our fund raising would supply more secure financial footing for the institution in
future years. That said, the annual expenses and income are in line with projections.
B. Bill Peloza noted that the audit task force would review the books before the end of
the year transfer to the new PeachTree accounting software.
C. Bill Peloza gave an update on the progress for the Harvest Masquerade Ball. Ticket
sales are a bit slower coming in than last year. Decorations, menu and sponsorships are moving
as planned.
D. Mike Stevens reported that construction of the Jim Shaughnessy Founders Wing will
be delayed to match the timeline of the City of Auburn's renovation of the old library into a new
senior center. He presented a construction budget and proposed timeline for study.
IV. Staff Report
A. Patricia Cosgrove introduced Dr. Tina Brewster-Wray the Curator of Collections. She
has been asked to annually report upon the state of the artifact collection. She reported that in the
year 2000, the artifact collection is in the best condition in the life of this institution. The items
are safely housed, although large items are off site in warehouse and borrowed space. For the
first time, like items are stored together. She is beginning to study our environment and
determine what affects it has on the collection. Are the light levels in the exhibit cases
appropriate? Does our temperature throughout the building vary and does this endanger the
artifacts? Do we have insect pests? To help answer these questions we have purchased simple
recording and monitoring equipment. To date, she feels that the collection is safe, that wool
eating moths are a minor pest and that the light levels and temperature is appropriate.
B. The museum director noted that Olson Farm Barn re-roofing was delayed due to a
need for structural repairs. A bid for those repairs is being created.
V. Mystery Board Member and Adjourn
Daryl Thompson was revealed as the mystery board member. Mike Stevens adjourned the
meeting at 2:30. The next meeting will be on November 15, at the Library meeting room.