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HomeMy WebLinkAbout12-19-2007White River Valley Historical Society Board and Annual Historical Society Meeting December 19, 2007,1:30 to 2:30 Muckleshoot Room, White River Valley Museum Call To Order, Approval of Minutes and Introductions The minutes were approved as corrected for spelling. II. Chair Report A. Review of 2007 Gordy said it was an honor to serve on the board. "Thank you all of the board members for your support. I will still be on the board for the next year as the past president. I have enjoyed volunteering at the museum on Saturdays. Often people say they had never heard of the WRVM so we are now starting to get known in the community." B. Retiring Board Members: Jean Farrington, and JB Rupert None of the retiring board members were in attendance however we have rememberance certificates for all the members. III. Treasury and Committee Reports A. Finance Committee - 2006 Tax Form 990 This is the income tax report that we submit to the IRS for the WRVM. We are working with a CPA to finalize the form. This is our official record for our financial status. - 2008 Budget There was discussion about the budget line items. We are working with the Auburn school district to assist with fundin the transportation to the farm. We are also looking for other school districts to tour the farm, providing a new revenue source. A motion was make to approve the budget subject to future updates. The motion was approved. Treasurers report: Doug talked about the decreased Harvest Ball profits and we will actually not know until the end of the year. We are anticipating ending the year with a tight budget. The "others peoples money report" our grant writer and gift shop leader Patricia is working on new opportunities for funding. One possible source is in the area of the anniversary of women getting the vote. There is a presentation on the evolution of women's underware over the years and the grant was awarded based on the exibit. There was discussion about the methods and processes needed to get these grants. A motion was passed to approve the Treasurers report. B. Nominating Committee Report Warren Kinggeorge Warren said that we are going to be saying goodbye to friends and boardmembers. Patricia reviewed the names of the members (Mike Gerber, Mike Harbin Jr., doug Hedger, and Pat Bailey) who would like to continue to on the board. The committee recommended adding Deanna Burnett-Keener, Lisa Scarff and Gerry Honeysett to the board, leaving two openings. A motion was made and approve and all members voted to bring in these new nominations. IV. Next Board Meeting Board members provided staff with great ideas for the structure of the annual board retreat, January 16, 2008. Next Board Meeting: January 16, 2008, 1:30 to 4:00 Muckleshoot Room, White River Valley Museum Names in bold type are appointments and nominations for consideration and vote at this Annual Meeting. Terms Expiring 12/31/2007, end of first term: Doug Hedger, Mike Gerber, Mike Harbin Jr., Pat Bailey; end of second term or unable to continue, Russ Welch, JB Rupert Terms Expiring 12/31/2008: Ronnie Beyersdorf, Terry Davis, Judi Roland, Gordy Nishimoto, Nancy Colson Terms Expiring 12/31/2009: Michelle Marshman, Warren Kinggeorge, Pat Bailey, Jan Cavanaugh, Jennifer Traufler, Lisa Scarff Terms Expiring 12/31/2010: Gerry Honeysett, Deanna Burnett-Keener, Mike Gerber, Doug Hedger, OPEN, OPEN