HomeMy WebLinkAbout04-19-2006WHITE RIVER VALEY HISTORICAL SOCIETY
BOARD MINUTES
April 19, 2006
Board Members Present: Pat Bailey, Ron Beyersdorf, Jan Cavanaugh, Nancy Colson,
Terry Davis, Mike Gerber, Mike Harbin Jr., Dan Harris, Warren Kinggeorge, Michelle
Marshman, Larry Miller, Janice Nelson, Gordy Nishimoto, Judi Roland, Mae Yamada
Board Members Absent:
Board Members Excused: Pat Bailey, Jean Farrington, Doug Hedger, JB Rupert
Staff Members Present: Patricia Cosgrove, Kristen Bruhahn, Holly Taylor
Call to Order & Approval of Minutes: President Larry called the meeting to order at
1:35. He asked for a motion for the approval of the minutes from the last meeting. Motion
Passed with the correction that Terry Davis and Mae Yamada were excused from the last
meeting.
Guest Bill Peloza: City Council member Peloza gave a book to the Museum that was in
honor of the War Memorial that the Japanese Americans raised the funds for and
dedicated to the Japanese who were interned during WWII. Bill attended the dedication in
Washington DC.
Treasury & Committee Reports: Acting Treasurer Larry Miller presented the finance
committee report. As of March 31, 2006 our monthly income was a negative ($1894) with
year to date a profit of $80. The Finance Committee met on April 18, 2006 and reviewed
the first quarter financial results. Jane Gattavara's estate gifted $20,000 to the Museum.
The staff submitted a wish list consisting of upgrading the Past Perfect software ($800),
new tables ($3000), Painting the exterior of the building ($3000), replacement of the entry
sign ($3000), new flooring in West Gallery ($7000) and Miscellaneous Educational
Equipment ($1000). The committee authorized the purchase of the software upgrade,
and to obtain bids for the exterior painting and the signage, and to hold off on the tables
and educational equipment until we hear about the grants that have requested funding for
those items.
Mary Olson Farm: Michelle Marshman reported that the committee met on April 2006
and prioritized the needs of the farm. A contract will be let to unearth blackberry roots in
the south meadow, and another contract for hand work along the stream. Additional bids
will be acquired for fumigation. Warren KingGeorge offered to provide an archaeologic
survey of the south meadow before the earth is disturbed.
Mary Olson Farm Capital Campaign: Patricia gave an overview of the Capital
Campaign. The Total budget is $1.6 million and our target amount would be $960,000. Of
that amount, about $100,000. will need to come from the community. A campaign of this
nature has the duration of 1-2 years. The benefits of a Capital Campaign would be: open
the farm sooner, in 2008-9; open with high quality; build relationships with local individuals
and businesses; leverage appropriations and grants; enjoy the publicity a big opening
event would generate. Some of the challenges are the financial commitment for Board
Members and an increased workload for the Board and we would need a consultant, due
to the limited staff. The discussion continued and it was suggested we commission a
piece of artwork or interesting signage, honoring the people and businesses that
contributed to the campaign. Bill Peloza noted that the golf course is to be named "The
Golf Course at Olson Creek."
Patricia noted that the city had agreed to fund operation on a growing basis, with ten
thousand dollars committed in 2006, growing to $166,000 in 2014.
The board determined that it might be possible to raise the required capital campaign
dollars sooner than the rate of increase for operations funding as spelled out in the
Operation Plan. This would leave a restored Farm ready for public use, but without staff
members to operate it. So, before we proceed with our Capital Campaign the board
determined a need to see where the City stands on operational funding. The board
decided to meet with Mayor Lewis and discuss some options for the rate at which
operational support can be provided.
Upcoming events: The next exhibit is "Wrapped in Comfort: Depression Era Quilts from
Private Collections" will open May 9, 2006 and Patricia asked that the Board be present
from 5-7 that evening.
Next Board Meeting: May 17th 2006
Adjourned 2:35 PM
Respectively submitted by: Jan Cavanaugh, Secretary