HomeMy WebLinkAbout03-16-2005White River Valley Historical Society
Board Meeting Minutes
March 16, 2005, 1:30-2:20 p.m.
Board Members Present: Pat Bailey, Jean Farrington, Mike Gerber, Michelle Marshman, Mike McDermott,
Ann Mehl, Larry Miller, Janice Nelson, Gordy Nishimoto, JB Rupert, Mae Yamada
Board Members Excused: Jan Cavanaugh, Mike Hamilton, Kathy Lewis,
Staff Present: Kristen Bruhahn, Patricia Cosgrove, Karen Haas
1. Call to Order and Approval of Minutes
A. President Miller called the meeting to order. Ann Mehl made a motion, seconded by Gordy Nishimoto
to approve the minutes as mailed. MOTION CARRIED
It Chair Report
A. President Miller reported that so far one month of Free Wednesdays was sponsored by Pat and Mary Jo
Burns, and one week by Mount Rainier Bank. Names of financial institutions were passed around to see if any
board members had personal relationships with the management-a new mailing will be created from that list.
B. Larry said that a Public Relations Committee meeting would be scheduled soon, with the primary task
being improving signage to the Museum. He will invite a transportation engineer from the City to attend that
meeting.
III. Treasury and Committee Report
A. Treasurer Mehl reviewed the financial statement for the month of March. Revenues were up due to a
$6,500 operations grant, steady gift shop and membership sales, high numbers of group tours, and slightly lower
operational costs. Mike McDermott made a motion to accept the Treasurer's report that was seconded by JB
Rupert. MOTION CARRIED
B. JB Rupert reviewed plans for the Harvest Masquerade Ball. The committee met two times to finalize
their recommendations on ticket and sponsorship prices. Due to increase in food and music costs, our expense per
ticket in 2005 will be $45, up about $10 from last year. The Committee recommended ticket prices of $60, with
Silver Sponsors at $300, Gold Sponsors at $600 and Table Sponsors at $900. The Board as a group discussed the
implications of these price increases and was concerned that they may cause some individuals and corporations to
purchase individual tickets, in place of sponsoring tables. JB suggested that the Committee meet once again to
review these opinions and to re-evaluate their recommendations. The outcome of this discussion will be shared via
email to speed the process along.
IV. Staff Report
A. Patricia Cosgrove reported on fund raising efforts for Olson Farm. It looks as though no funding will
come from the State in 2005, that there is some possibility of an appropriation through the Institute of Museum and
Library Services, and two probable smaller grants will be received from 4 Culture.
B. Karen Haas reported on Oral History collection. She is making arrangements with roughly six
individuals who have long histories in Auburn-many suggested by Mayor Lewis.
V. Upcoming Events
A. Opening of the Masterpiece Basketry exhibit will be April 19, from 5 to 7 p.m. Bring a guest to
introduce to the museum!
VI. Adjournment
Michelle Marshman made a motion, seconded by Mike McDermott to adjourn the meeting at 2:20.
MOTION ACCEPTED
Respectfully submitted by: Patricia Cosgrove, standing in for Secretary Jan Cavanaugh
Date: 3/16/05