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HomeMy WebLinkAbout01-17-2001White River Valley Historical Society Board Meeting Minutes January 17, 2001, 1:30 to 2:30 Board Members Present: Marissa Armstrong, Micheal Cassella-Blackburn, Earl Hagen, Mike Hamilton, Bud Kuhlman, Debbie Maguire, John Meneghini, Maxine Moergeli, Charles Natsuhara, Walter Pacheco, Bill Peloza, Dick Pickett, Doris Ramstead, Mike Stevens, Daryl Thompson, Hans Torklep, Mae Yamada Board Members Excused: Al B'Hymer, Libby Dykstra Board Members Absent: Earl Averill, Staff Present: Patricia Cosgrove 1. Call to Order and Approval of Minutes President Stevens called the meeting to order and asked that the minutes be approved as corrected. APPROVED It Volunteer of the Month Museum Director Cosgrove introduced Stan Flewelling, the museum volunteer of the month. Stan is the author of Shirakawa: Stories From a Pacific Northwest Japanese American Community, and has served on the museum board, as a docent and on-contract researcher. III. Treasury and Committee Reports A. Treasurer Dick Pickett reviewed the end of the year financial statement. Bill Peloza made a motion to accept the report as written, which was seconded by Bud Kuhlman. ACCEPTED B. Mike Hamilton updated the board on the progress made by the Construction Committee. Work will begin February 2 after the road is closed. Prospect Construction will perform much of the work, all on a cost plus materials basis. Materials bills will be sent directly to the museum, and the construction committee is seeking donations or discounts on materials and labor. A full financial report will be produced and provided to the board each month during the construction. IV. Chair Report A. President Stevens reviewed the outcomes of the Board Retreat, leading the board into a discussion of the possible closure of the museum during construction. The Board considered the possible damage to our reputation for service that might be caused by a closure, and considered the physical difficulties of getting into the museum with construction around the front door. Bud Kuhlman made a motion seconded by John Meneghini to close the museum from February to May (end of construction,) to create a communications plan, review the operational budget for possible affects, and to create educational and social opportunities for visitor service volunteers during this time. ACCEPTED B. President Stevens circulated a sign-up sheet for committee participation. Debbie Maguire will chair the Public Relations Committee, Dick Pickett the Finance Committee, Doris Ramstead the Collections Committee, Mike Hamilton the Construction Committee, Al B'Hymer and Micheal Cassella-Blackburn the Harvest Masquerade Ball Committee, Mike Stevens the Olson Farm Committee, Marissa Armstrong the Bylaws and Nominating Task Forces. Each board member is expected to serve on at least one committee or Task Force. V. Staff Report A. Curator of Collections Tina Brewster-Wray reviewed the museum's policy for accepting donations of artifacts and deaccessioning items from the collection. VI. New Business A. President Stevens noted that there will be a railroad history program on February 23. VII. Adjourn President Stevens adjourned the meeting at 2:45. The next meeting will be held at the Library on February 21, from 1:30 to 2:30.