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HomeMy WebLinkAbout03-21-2001White River Valley Historical Society Board Meeting Minutes March 21, 2001, 1:30-2:30 Board Members Present: Marissa Armstrong, Earl Averill, Alan B'Hymer, Earl Hagen, Bud Kuhlman, Debbie Maguire, Maxine Moergeli, Charles Natsuhara, Bill Peloza, Dick Pickett, Doris Ramstead, Mike Stevens, Daryl Thompson, Mae Yamada. Board Members Excused: Michael Cassella Blackburn, Libby Dykstra, Mike Hamilton, John Meneghim, Hans Torklep. Staff Present: Patricia Cosgrove, Tina-Brewster-Wray, Dick Deal. Guests: Jean Edberg 1. Call to Order and Approval of Minutes A. President Stevens called the meeting to order and asked that the minutes be approved as amended to read, in Section II-B, sentence three: add the word "modified" before the word "procedure", and also add the word "Washington" before the words "State PTA". APPROVED B. President Stevens also had a special presentation to make to our director Patricia Cosgrove. To honor and thank her for her contribution as "co-contractor" during the remodeling, he presented her with her own monogrammed tool belt. It was a perfect fit-in more ways than one! 11. Volunteer of the Month A. Museum Director Patricia Cosgrove, introduced Jean Edberg, the museum's volunteer of the month. Jean has been a valued tour guide, docent, and instructor at the museum since 1985. She brings, among many gifts, years of experience as an educator, librarian, and accomplished musician. Jean, in turn, said she thought the staff was the greatest and that she was very happy to be a part of it all! III. Treasury and Committee Reports A. Treasurer Pickett presented the financial report for February 2001 and noted that we are doing better than expected. He thanked our director for her great job of saving money on the remodeling project. He also thanked Mike Hamilton for all his hard, hard work. He also thanked Patricia for the $36K grant from the county. He also handed out dates for the upcoming Finance Committee meetings. Bill Peloza made a motion that the Finance Committee looks into how our endowments are doing and report back to the board, seconded by Earl Averill. ACCEPTED B. Construction Committee Chair Mike Hamilton gave his report via the museum director. She also handed out another construction recap page. Mike was again thanked for all the blood and sweat he has literally put into this project-all for free no less. In fact, Bud Kuhlman asked if it could be arranged that Mike's time served earn him a tax deduction. Patricia said that there was a procedure for that and she would get that done. She also said that we are beginning to send large bills to the state to be paid from the county grant, which will be the first one we pay down as it has the earliest end date. She also shared with us the results of the Finance Committee and the wish list they compiled. High on their list of wants is a Leslie Newsletter Library compact storage system. When the brochure was passed around, Al B'Hymer announced that Boeing had several of these units in an earthquake condemned building. He will look into what is going to happen with them and if they may be available for us. C. Public Relations Committee Chair Debbie Maguire reported that the committee has also met again and has planned the following activities: handing out WRVM fans at Good Ol' Days (she will pass around a sign up sheet in May asking for volunteers to hand out fans), using Uniquely Auburn's new community calendar to promote museum programs, looking into the costs of window clings with the museum's web address on them, promoting the web site by adding it to our email signatures/letterhead, etc., continuing to add new names to our newsletter mailing list, and planning for the big grand reopening events. Debbie also passed around samples of business cards she made to be used by board members to help promote the museum. After some discussion, Bill Peloza moved that we will have contract designer Susan Hemday (who does graphic design work for the museum already) design a generic card with a blank line that board members will write their names in-(thus making it easier and less expensive to have them made), seconded by Al B'Hymer. ACCEPTED D. Harvest Ball Co-Chair Al B'Hymer reported that the first sponsorship request letters have gone out and replies are starting to come in! He said having received such a well-done notebook from the past chair was a huge help! Thank you, Bill Peloza for that tool for success. E. Collections Committee Chair Doris Ramstead, with the help of Tina Brewster-Wray, made some recommendations for accessions and de-accessions. Bud Kuhlman moved that we accept into the collection all items except number 4, which we will remove from our collection, seconded by Earl Averill. ACCEPTED IV. Staff Report A. The Five Year Plan was talked about and it was asked of each board member to look it over, as it will be time to draft another five year plan soon. B. Director Cosgrove filled us in on the plans for Sculpture Projects number 2 & 3. She said the next one might be of Arthur Ballard near the canoe taking notes from a Muckleshoot tribal member. The tribe has been asked to come up with the name of someone they want to honor by having them be the member with Ballard in the sculpture. We are thinking of going again with sculptor Renaldo Rivera. We also discussed the merits for using an artist that we are familiar and happy with-cost and quality wise--vs. trying someone new. Nothing definite has been decided upon at this point. V. New Business A. Members were asked to please help spread the word about the upcoming spring break hat making classes April 19th & 20th. You can check the website or Auburn Parks & Rec publications for all the details. B. Bill Peloza asked about the vacancy on the board with Walter Pacheco's absence. Patricia informed us that they had the name of someone new that they are very excited about and are doing all they can to get her appointed to the board. Bud Kuhlman asked if it was possible to still have naming opportunities/sponsorships of items in the museum, and was told that it certainly was possible and to give the director a call to find out what needs naming. C. Guest Jean Edberg had a request for the board to consider. She would love to see one of the new garden areas, that will come out of the remodel, named after our museum director Patricia Cosgrove. VI. Adjournment President Stevens adjourned the meeting at 2:45 p.m. The next meeting will be held at the Library on April 18th, from 1:30 - 2:30 p.m. Respectfully Submitted by: Date: April 10, 2001