HomeMy WebLinkAbout06-20-2001White River Valley Historical Society
Board Meeting Minutes
June 20, 2001, 1:30-2:30
Board Members Present: Marissa Armstrong, Earl Averill, Michael Cassella Blackburn, Earl Hagen, Bud
Kuhlman, Debbie Maguire, Maxine Moergeli, Bill Peloza, Dick Pickett, Doris Ramstead, Mike Stevens, Hans
Torkelp, Mae Yamada.
Board Members Excused: Libby Dykstra, Alan B'Hymer, Mike Hamilton, John Meneghim, Charles
Natsuhara, Daryl Thompson.
Staff Present: Patricia Cosgrove, Karen Parsons, Kristin Bruhahn.
Guests: Hilda Merryhew
1. Call to Order and Approval of Minutes
A. President Stevens called the meeting to order and asked for the approval of the minutes. Bud Kuhlman
moved, and Earl Averill seconded, that the minutes be approved as presented. MOTION CARRIED
11. Volunteer of the Month
A. Director Cosgrove introduced docent, tour guide, and class instructor deluxe, Hilda Merryhew. Hilda is
a long time, valued addition to the museum. She is a great historian, who works very hard for WRVM. Her
granddaughters often help her as well with her museum activities. She also shares her talents with the Neely
Mansion.
III. Treasury and Committee Reports
A. Bill Peloza moved, and Doris Ramstead seconded, that the treasurer's report be approved as presented.
MOTION CARRIED
B. Construction Committee Chair Mike Hamilton was not able to attend the meeting, but it was reported
that according to our latest construction recap report we are about 80% complete on all our projects for the remodel.
And with a surplus amount approximately the cost of a newspaper storage unit price. Also, professional painters are
working hard to get it all painted and Tina is overseeing the move of the artifact collection into the new warehouse
facility.
C. PR Committee Chair Debbie Maguire reported that plans for the reopening event on Aug 3rd are coming
along well. She shared some of the committee's plans so far. In other PR news, she also passed around a sign up
sheet asking for volunteers to hand out WRVM fans at Auburn Good Ol' Days on 8/10-12. And she shared the
good news she had received earlier that day-that the school district will indeed be funding all third graders in the
district with a yearly field trip visit to the museum. She and Barb Williams will be working with Carol Ray and
Terrie Garrison from the school district on a FAQ sheet she created to hand out to teachers (and one for private
parties) who wish to visit on a field trip.
D. Bylaws Committee Chair Marissa Armstrong asked that any and all final comments on the bylaws be
submitted to her ASAP. She wants to wrap this up so we can present the updated bylaws to the mayor at the
meeting in September with the rest of our updated documents. So speak now or forever hold your changes!
E. Harvest Ball Committee Co-chair Michael Cassella-Blackburn reported that Mike Stevens will be filling
in for Al B'Hymer whose personal issues keep him from continuing in this capacity. So far they are getting a good
return on the first sponsorship letters they sent out awhile back. In other good news, they are hearing back from
some new names who want to be involved with the event.
IV. Chair Report
A. President Stevens shared his timeline for getting the new Five-Year Plan in place so it can be approved
by the board and formally presented in September. His committee will individually look it over by June 29th, then
they will meet July 2nd or 3rd to work on it as a committee. They will then get it to board by the July 18th board
meeting to discuss and amend if necessary.
B. There also was a sign up sheet passed around seeking volunteers to works as "docents" on the 41h of
July at the museum. Board members were asked to work a two-hour shift if possible.
IV. Staff Report
A. An amended copy of the Preschool-Age Tour Policy Plan, that the board looked over at the last board
meeting, was voted on. It was moved by Bud Kuhlman, and seconded by Dick Pickett, that the policy be approved
as amended. MOTION CARRIED
B. Director Cosgrove shared that she had submitted the museum newsletter for the AKCHO Award, and
that it won! Winning this type of award helps when promoting the museum. Way to go, Patricia!
C. Karen Parsons, our Volunteer Services Coordinator, shared the results of her very well received
volunteer training. She had 43 members attend! The evaluations rated the training as highly successful. There were
even two new recruits, as well as others from other museums present to take advantage of the training. Make up
classes have been set. And there are plans for continued training three times a year. Karen has also taken her
volunteers on field trips to other museums to see how they operate. Trainees who have attended all three sessions
will receive their official name tags at the volunteer picnic on July 14th. Karen also recommended that possibly the
first Saturday of the month be a free day. She will work with the PR committee on this suggestion and let the board
know of the results.
D. Director Cosgrove updated us on the progress of our book Shirakawa. In order to receive the twenty
thousand dollars to get the book printed, we had to establish a printing contract. It was decided to go with a
Canadian printer as they offered the best price, allowing 2,000 copies to be printed, hopefully by the end of 2001
V. New Business
A. President Stevens shared words of appreciation for the board and all everyone does to make the museum
such a success. We appreciate you too, Mike, for all you do!
VI. Adjournment
President Stevens adjourned the meeting at 2:27 (a record!) p.m. The next meeting will be held at the
Library on July 181h, from 1:30- 2:30 p.m.
Respectfully submitted by:
Date: July 2, 2001