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Home My WebLink About06-12-2002 . . ~ , White River Va11ey Historical Society Board Meering Minutes June 12, 2002, 1:30-2:30 p.m. Board Membcrs Present: Marissa . Armstrong, Earl Averill, Michael Cassella-Blackburn, LoriAnne Claudon;.Nicole Kanvhite; Bud Kuhlman;.Debbie Maguire,.Chazles Natsuhara, Patty Osthus, Bill Peloza; Dick , Pickett, Mae Yamada. Board Members Excused: Earl Hagen, Maxine Moergeli, Raymond Jerry, Mike Stevens, Hans Torkelp, Doris Ramstead Staff Present: Patricia'Cosgrove, Tina Brcwster-Wray, Karen Haas, Kristen Bruhahn i: : Call fo Order and Approval of Minutes A. President Annstrong cailed the meeting to order at 1:30 p.m. and asked for the approval.of the minutes. Dick Pickett moved; and Bud Kuhlmaii secoqded, tlut ihe minutes be appioved as presented. MOTION CARRIED ` B. We also all signed a card for Earl Averill who needs to resign from the board due to health reasons. Sorry to see you go, Earl...thanks for all the hard work! II. Chair Report A. President Armstrong bragged about the success of Uie last two special events held at the museum: She said s}ie attended the Sdtch In.Time ANA Mat Hatters Tea and had a marvelous time! She feels that tttey havc became true family affairs and'most cerJainly bring out the creatiyity/learning/adventure in people, esp. out very own Karen Haas. She once again thanked Karen for all her efforts and talents in putting together quality programs and events for WRVM: . From the; feedback of the people Marissa spoke with at the evenfs, the vote is in that they ._MUST be repeated.again soon/ne.Yt yea;. Way to go, Karen... and Marissa! III.. Treasury and Committee Report A. PR_ Chair Nicole Karwhite jumped ahead of the treasurer to report on all her committee has going on. They are busy organizing a resource audit of the community to seek its opinion of the museum. This will be held on Tuesday; June 18, 2002, from 4-5 p.m, They will be conducling an "out of the box" discussion with.those present. Her goal is to create a'."brand" for the museum that will readily identify it with the public (such as: the Nike name/logo = the saying "Just Do It" to mosf people). She passed out a flier inviting the board to come let its voice be heard as well at the meeting. Her committee will also be studying.several brochures/publications from local museums around the area to see what makes them memorable/stand out. Thcy will use this info to create abrand and publications for WRVM. ' B. Treasurer Osthus went over her treasurer's report. She highlighted that Columbia Bank may be a Free Wednesday sponsor for August; that I{risten's salary appcars that it is down, but that is due to the fact part of her' wages now come out of.a different account; and that we had some maintenance costs for a broken light. Kristen . also brought up some recommendations for spending the surplus cash we have accrued. There is $28, 692.66 in an account and figured thcy could withhold $15K and elear some items off the books and still ean'y an adequate surplus amount: There were also two new items diat need $7001allocated to them that they included in their totals. Those are a new alarm system on;the back door of the museumi so we do not Lose collection items, and an air vent for Kristen iri the very hodstuffy jupstairs office area im which she works in the museum. Bill Peloza moved, and Dick Pickett seconded that.we accept the recommendation for the surplus cash reserves dated 5/31/02. In the ' discussion that followed the motion, Bill questioned was this something that should have gone before.the finance - committee before coming to the board. We discussed that that is usually the process that we follow, but sometimes there are no FC meerings scheduled and action that needs to be taken that may not be able to wait. The vote was taken and the MOTION CARRIED. Dick Pickett moved, and Nicole Kanvhite seconded, that the treasurer's report be approved as presented: MOTION CARRIED C. Haraest Ball Co-Chair LoriAune reported that they, had a fabulous meeting with a great tum out. She, said that they may have a namingi sponsor signed up soon, and that they have sold 2 out of the 10 sponsor tables so £ar. They will then work on the decorarions, publicity, etc. Bill Peloza is in chazge of ticket sales and he let us know ' that he will be very strict about cqllecting the money from the ticket sales as we go. He doesn't want lots of money left to collect after the event is over. $o be warned and collect and tum in those funds as you go! Co-Chair Cassella- Blackbum also asked us to be thinking about and procuring RAFFLE items for the Ball. Things such as trips, condo . use, plane tickets, etc. It was alsoisuggested that we think about service items to ratlle as well A servicc item is onc, . in whioh someone donates theii time (service) being caddics, washing cazs, mowing lawns, making desserts, etc. 4:..tl. . . _ . . . People get really creative and this becomes a lot of fun.., maybe we need to add a little silcnt auction fo the event to make even more money offofthese fiin items. D. Curator of Collections, Tina Brewster-Wray shared a list of interesting items being recommended for 'accession into our collection by the Collections Committee. She showed us a couple of the oil paintings she is ?V . happy to have from some local artists. AND she is really excited about the very beginning of a collection of Filipino items donated focthe very first time by members of Marissa's family. She also shared that a couple of SW style items being suggested for deaccession from the museum collection. Staff will work to trade/sell these items . the ways that benefit the museum the most. Bill Peloza moved, and Michael Cassella-Blackbuin seconded; that we proceed with the deaccessions of the SW' items: MOT'ION CARRIED lt was also asked that staff provide an accounting of how. well we did with our "deals". Cosgrove said that could be done in time for the next meeting. E. Curator of EducaGon, Karen Haas shared with us a few oF her recent and upcoming events: She first announced that they have had 1,.242 kids and 98 adults (not counting parents/chaperones) through the museum this last year!!! That's amazing. Necdless to say she is looking for pcople to Vain to be tour guides. Her current guides ' need a break! Please let her know if you are interested, or know someone who may be interested in doing this. She ' also had PR fliers to put out and about regazding Hooked on History and other events she has coming up. She also needs volunteers for Kids Day, 7une 21". She needs people at the museum AND Game Farm Park. Please let her know if you can work 'IV. Staff Report . A. The Olson Fann update was given by Directot Cosgrove. She informed us that our proposal is sitting on 'the ciry attoiney's desk, and that she spoke with him yesterday, and we should have our final copy soon. B. Janet Wells, a long time museum volunteer, has been hired as the new Operations Coordinator. She will replace, Karen Parsons in that role. She will work Wednesdays and Fridays and start this Friday, June 14`".. Staff is thrilled to have her on board. Nicole passed a welcome card around for us all to sign that will be given to Janet . from the board. C. Note vacation schedules for Patricia and Kristen: they will both be out of the building thc last week of June. D. Book Kccper Kristen told'us about the classes she is taking to teach.her liow to bettcr use the city's Access Data Base. The city offered their help to the museum to teach,our staff how to get the most out ofthe system as.possible. She has•finished the first class and the second class ends soon. She is excited about all the possibilities offered and the variety of data we can access/utilize. V. New Business , A. Fourth of Iuly volunteecs aze needed to man the museum during the activities in the park that day. We had about 700 visitors last veaz, so we need adequate coyerage to ensure thc museum's safety. A sign up sheet was passed around. " B. Debbie reminded us that if a person is going.to bc absent from a board mecting, that you let her know-- rather than contacting Patricia. Send.her an email or give her a call to let her know and.she will excuse you. This way Patricia's time is freed up aiid we areensured that we have a quorum to be able to conduct business at our meetings. She also: has been updating the list serve as well and had a couple questions on a couple of inembers' emails. She will send out notices to people about the;volunteer opportunities coming up before our next board , meeting. ' VI. Adjournment . , President Armstrong adjourned the meeting at 2;20p.m. The nelct meeting will be held on July 17ih; from 1:30- 2:30 p.m.,, in the MUCKLESHOOT ROOM at the museum. Respectfully submitted by: D 2bb 12 M a g u i r e Date: June 12. 2002 t , ~